best cover letter examples for executive assistant

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

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Block Format

Copy this text for your Executive Assistant cover letter!

123 Fictional Avenue San Diego, CA 76208 (123) 456-7890

June 15, 2023

Matias Perez Qualcomm 123 Fictional Lane San Diego, CA 76208

Dear Mr. Perez:

I am thrilled to apply for the executive assistant position at Qualcomm, a company whose dedication to fostering connections across the globe resonates with my aspiration as an executive assistant to facilitate seamless communication and collaboration within an organization.

In my previous role as an administrative assistant at Intuit, I was instrumental in coordinating and executing over 30 corporate events, including seminars, conferences, and team-building retreats. My efficient use of Microsoft Office tools contributed to a 24% increase in event attendance and a 96% satisfaction rate among participants.

I also developed a strong familiarity with web conferencing tools like GoToMeeting, which proved invaluable during the shift to remote work. I streamlined virtual meetings for the senior management, improving scheduling efficiency by 42%.

Likewise, my ability to blend administrative competence with exceptional communication and organizational skills enables me to significantly impact corporate collaboration and efficiency.

I’m enthusiastic about the potential to be a part of Qualcomm’s respected team and to contribute to its continued success. I would welcome the chance to discuss how my skills and experiences align with your goals.

Isabella Rossi

Enclosures: Resume Academic Transcripts 2 letters of recommendation

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

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Executive Administrative Operations Assistant Cover Letter Example

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123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

December 12, 2023

Amelia Martin MGM Resorts International 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Martin:

Thriving at the heart of intricate data-driven challenges and producing actionable strategies make me uniquely positioned to drive MGM Resorts International’s operational efficiency. With four years in dynamic administrative roles under my belt, the nuances of handling data and information systems and fostering effective team collaboration are second nature to me.

In my most recent tenure at Zappos, I excelled in database management, improving the processing speed of our data systems by 33%, hence increasing productivity. Coupled with my focus on document management systems, I improved workflow by converting a traditional paperwork system to a digital one. In collaboration with our in-house IT team, I strengthened security and data protection protocols, fostering an 8% yearly reduction in security incidents.

Earlier in my career at Stations Casinos as a database coordinator, I played a significant role in integrating Salesforce as our primary CRM tool. Tasked with training a team of six to manage this platform, we managed to maintain a notably low error rate of under 0.1%. My skills for effective report generation led to faster data retrieval from 1,400+ client records, improving overall access speed by 19%. Reflecting on my experience as an operations assistant at Shift4, my security and data protection prowess enabled me to implement sturdier security frameworks that reduced data breaches by 28%.

MGM Resorts International’s dedication to creating a harmonious and balanced work environment aligns perfectly with my professional ethos. Effectively determining organizational needs has always been linked to my ability to connect and communicate with my colleagues. This connection-centric approach ensures a mutual understanding of our team’s objectives and paves the way for synergistic endeavors.

My enthusiasm about taking on this role is fueled by my comprehensive expertise in various relevant competencies, including database management, document management systems, and report generation. I look forward to the opportunity for a detailed discussion on how these skills, coupled with my proven ability to safeguard sensitive information, can amplify MGM’s administrative operations. Thank you for considering my application.

Hugo Fernandes

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Copy this text for your Creative Executive Assistant cover letter!

123 Fictional Avenue Denver, CO 80201 (123) 456-7890

Samuel Hall Denver Art Museum 123 Fictional Lane Denver, CO 80201

Dear Mr. Hall:

Empowered by the magnetic fusion of creativity and digital technologies, I’m eager to channel my creative chops into Denver Art Museum’s ambitious vision. Born amidst the technological revolution, I’ve cultivated a strong rapport with digital mediums, proving my capabilities in graphic design, video editing, social media management, and more.

At FullContact, I took the role of graphic designer and made it my own, designing eye-catching visual content that boosted our website traffic by 44%. I effectively utilized tools like Adobe Photoshop and Illustrator to create designs that captured our brand’s ethos. While working in this fast-paced environment, I led a project that optimized email marketing campaigns, resulting in a swell in newsletter subscriptions by 31%.

Previously, as a social media coordinator at Voca Films, my well-crafted content plans helped increase our social media following by 39%. I wore many hats, from managing Facebook, Instagram, and Twitter to editing video content for the same. Editing footage using Final Cut Pro, I created engaging content that drove user engagement and conversion rates.

My experience further takes me back to The Brandsmen, where I started as a creative assistant. I learned the ropes of effective branding and garnished basic skills like photo editing and content scheduling. This opportunity taught me the value of having an organized system that effectively manages a large workload.

Thrilled at the prospect of becoming a part of the Denver Art Museum’s transformative journey, I’m eager to bring my creative expertise and technological acumen to play. Bringing vibrant visuals to life and curating compelling content that engages and educates, all while driving the museum’s mission, is the precise endeavor I’ve been seeking. Looking forward to further exploring this opportunity with you. Thank you for your time and consideration.

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Copy this text for your Senior Executive Assistant cover letter!

123 Fictional Avenue Austin, TX 76208 (123) 456-7890

Emily Wilson Dell Technologies 123 Fictional Lane Austin, TX 76208

Dear Ms. Wilson:

I am thrilled to express my interest in the senior executive assistant position at Dell Technologies, a company I admire for its relentless innovation and commitment to excellence. The experience I bring to the table makes me an ideal candidate to contribute positively to the executive team’s productivity.

In my most recent role as an executive assistant at Cisco Systems, I managed the calendars of six senior executives using Microsoft Outlook. My effective scheduling reduced double bookings by 91% and saved the executives an average of 10 hours per week, allowing them to focus on strategic priorities.

Likewise, my prowess in travel planning using Concur ensured the seamless organization of over 150 executive trips annually, contributing to a 22% reduction in travel-related issues.

Dell Technologies’ focus on driving human progress through technology aligns with my passion for optimizing administrative processes to fuel organizational growth. With a keen eye for detail and unmatched organizational skills, I believe I can be the linchpin that ensures the smooth operation of the executive team. My ability to anticipate needs and solve problems proactively has consistently resulted in enhanced executive performance and streamlined operations.

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. I thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Copy this text for your Executive Assistant to CEO cover letter!

123 Fictional Avenue Miami, FL 76208 (123) 456-7890

Mohammed Al-Malik Royal Caribbean Group 123 Fictional Lane Miami, FL 76208

Dear Mr. Al-Malik:

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

In my tenure as executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

By harnessing tools such as Microsoft Excel and Tableau, I was able to drive the analysis of travel trends and customer feedback data as well. These insights were invaluable in guiding the executive team to make data-driven strategic decisions, resulting in a 22% improvement in customer satisfaction scores.

In the same way that Royal Caribbean Group is dedicated to crafting memorable journeys, I am devoted to being the crucial support that allows executives to seamlessly navigate the intricacies of their roles.

I am truly eager about the possibility of extending my executive support to Royal Caribbean Group and am confident that my experience and expertise will be an undisputed asset. I look forward to potentially aiding the CEO in guiding the company into its next phase of success.

Maxim Kozlov

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

How to Format an Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

2 Smart Examples: Executive Assistant Cover Letter

A cover letter is your chance to make a great first impression on a potential employer. It’s a document that you attach to your resume when applying for a job, offering a more personal view of your skills, experiences, and enthusiasm for the position.

Purpose of a Cover Letter

The main purpose of your cover letter is to show the employer that you’re the perfect fit for the role. You want to highlight your relevant skills and achievements, and explain how they make you uniquely qualified. The cover letter also demonstrates your writing and communication skills, giving the employer a sense of your personality and work style.

Format and Structure

In general, your cover letter should have the following structure:

• Header : Include your name, contact information, and the date.
• Salutation : Address the letter to the hiring manager by name, if possible.
• Opening paragraph : Introduce yourself and express your interest in the position.
• Body paragraphs : Discuss your experience, skills, and achievements that are relevant to the job.
• Closing paragraph : Thank the reader for considering your application and mention your desire for an interview.
• Sign-off : Use an appropriate closing, like “Sincerely,” followed by your full name.

Tailoring Your Cover Letter

It’s essential to tailor your cover letter for each job application. Show that you’ve researched the company and explain why you’re excited about working there. Focus on the specific requirements outlined in the job description, and match those with your skills and experiences. This personalized approach will help you stand out from other candidates.

Cover Letter Structure

When writing your executive assistant cover letter, it’s important to organize it into distinct sections. Following a logical structure helps you present a professional and coherent message.

Opening Paragraph

Start your cover letter with a strong, attention-grabbing opening paragraph. Introduce yourself and mention the executive assistant position you’re applying for. You can mention how you found the job posting, whether it was through a job board, networking, or a personal referral.

In one or two paragraphs, highlight your main qualifications and relevant experiences as an executive assistant. Focus on achievements and quantifiable results, such as increasing efficiency by a certain percentage or improving booking systems. Use bullet points to make your accomplishments stand out and easier to read. For example:

• Increased scheduling accuracy by 20% by implementing new calendar management tools
• Streamlined communication between departments, reducing overall response times by 15%

You should also demonstrate how your skills match the specific job requirements detailed in the job posting. For instance, if the posting mentions knowledge of a particular software or the ability to handle multiple tasks simultaneously, explain how you meet those criteria.

Wrap up your cover letter with a brief closing paragraph. Express your enthusiasm for the position and mention that you’re looking forward to the opportunity to contribute to the company. Invite the hiring manager to contact you for further discussion or to schedule an interview. Avoid using cliché phrases like “I look forward to hearing from you” — try to be more personal and genuine.

Lastly, sign off your letter with an appropriate closing, such as “Sincerely,” followed by your full name. If you are submitting a hard copy, leave space for your handwritten signature above your typed name.

Making a Compelling Introduction

Your introduction should grab the reader’s attention and make them want to continue reading your letter. Here are some tips and examples to create a powerful and engaging opening.

First, address the hiring manager by name whenever possible. This helps personalize your letter and shows that you did your research. If you can’t find the name, use a professional salutation, like Dear Hiring Manager or Dear [Company] Team .

For example:

Dear Mr. Smith,

Next, mention the position you’re applying for right away. Be precise about the job title and where you found the listing. This helps the recipient understand the purpose of your letter quickly.

I was thrilled to find the Executive Assistant opening on your company website.

To showcase your enthusiasm , include a brief statement about what excites you most about the company or the role. This can be a powerful way to make a connection with the reader.

Having admired the innovative products and exceptional services provided by your organization, I am eager to contribute my skills and experiences to your team.

Now, highlight your most relevant skills or accomplishments that will make you stand out from other candidates. Choose one or two key achievements that demonstrate your ability to excel as an executive assistant.

With over five years of experience in providing high-level support to C-level executives and proven organizational skills, I am confident in my ability to manage complex projects and multitask efficiently at your organization.

Relevance to Job Description

When crafting your executive assistant cover letter, it’s important to emphasize how your skills and experience match the job description. To do this effectively, you should:

• Read the job description thoroughly. Make sure you understand the responsibilities and requirements of the role. Take note of any specific skills or qualifications the employer is looking for, as well as any soft skills or personality traits they value. This will help you tailor your cover letter to the specific organization and role.
• Highlight relevant experience. Show how you already have experience in similar tasks or roles. Provide concrete examples, such as coordinating large-scale events, managing travel arrangements, or maintaining complex schedules. Use specific numbers or achievements whenever possible, like reducing costs by a certain percentage or supporting multiple executives at once.
• Showcase transferrable skills. Even if you don’t have direct experience in an executive assistant role, demonstrate how your current skillset transfers well to the position. For instance, if you excelled at project management, communication, or organization in a previous job, highlight those abilities. Related: Top Transferable Skills Every Company Wants
• Explain how you will apply your skills. Relate your past experiences and skills to the actual tasks and responsibilities described in the job posting. Explain how your specific expertise will benefit the company and the executive you would be working for. Related: What Are Soft Skills? (and How to Showcase Them)
• Use action verbs. Strong action verbs can make your cover letter stand out. Use words like organized, managed, coordinated, and collaborated, to describe your relevant experiences and skills.

Presenting Your Achievements

As an Executive Assistant, your cover letter should show off your most significant achievements. Give your cover letter a touch of personality while highlighting your relevant experience, skills, and accomplishments. Remember, showcasing your key selling points will let the hiring manager understand the value you’d bring to the role.

Bullet Points for Impact: To make your achievements stand out, use bullet points to highlight your top three to five accomplishments. This format helps break up the blocks of text and draws the reader’s eye, making it easier for them to absorb the most important information.

• Increased efficiency by 25% by implementing new task management software
• Successfully managed the schedules of four executives concurrently
• Oversaw a budget of $500,000, ensuring all expenses were within budget and well-allocated

Quantify Results: When possible, quantify your accomplishments by including specific numbers, percentages, or other measurable results. Doing so helps to paint a clear picture of your abilities and the kind of impact you could have on a prospective employer’s organization.

For example, instead of saying “ Managed schedules “ , try “ Managed schedules, organizing over 30 meetings weekly and coordinating with multiple departments for cross-team collaboration. “

Tailor Your Examples: While you want to showcase your most amazing achievements, it’s also important that you tailor your examples to fit the job description. Try to choose examples that demonstrate the most relevant skills and experience to the role you’re applying for.

If the role calls for someone who is detail-oriented, you could mention: “ Developed a new filing system, boosting document retrieval efficiency by 35%. “

Customizing for the Company

When crafting your executive assistant cover letter, it’s important to tailor it specifically for the company and role you’re applying for. This shows the employer that you’ve done your research and are genuinely interested in the position. Here are a few steps to help you customize your cover letter effectively:

Research the Company

Spend some time researching the company’s values, goals, and culture. Look for any information that can help you align your skills and experiences with their needs. For instance, if the company puts a strong emphasis on sustainability, you could mention your experience in organizing eco-friendly events or initiatives.

Identify Keywords

Go through the job description and identify the keywords related to the skills, experience, and qualifications the employer is looking for. Make sure to incorporate these keywords in your cover letter to increase the chances of your application getting noticed.

Address the Hiring Manager

If possible, find out the name of the hiring manager and address them directly in your cover letter. This personalizes your application, making it more likely to stand out among the crowd.

Highlight Achievements

Show the employer how you can add value to their organization by highlighting your accomplishments relevant to the executive assistant role. Quantify your achievements whenever possible. For example, if you successfully managed a team of four and helped increase office efficiency by 20%, make sure to mention it in your letter.

Reflect Company Culture

Show that you’re a great fit for the company culture by aligning your writing style and tone with the organization’s ethos. If the company is formal and conservative, keep your cover letter professional and concise. On the other hand, if it’s a more laid-back and creative environment, don’t be afraid to let your personality shine through.

Sealing with a Strong Conclusion

To wrap up your executive assistant cover letter, focus on expressing enthusiasm for the position and emphasizing your strong belief in your suitability for the role. Here are a few important components to include in your conclusion:

• Reiterate your interest : Let the hiring manager know how excited and passionate you are about joining their team as an executive assistant. Mention the specific aspects of the company or role that appeal to you.
• Highlight your skills : Take the opportunity to briefly restate your top skills and experiences that make you the ideal candidate for the executive assistant position.
• Express availability : Convey your openness to further discuss your qualifications and experience in an interview. Sharing your availability demonstrates your eagerness to move ahead in the hiring process.
• Thank the reader : Always express gratitude to the hiring manager for their time and consideration. A genuine and simple “thank you” can go a long way in leaving a positive impression.

Here’s an example of how you could craft a strong conclusion for your executive assistant cover letter:

“As a highly-organized and proactive professional, I am enthusiastic about the opportunity to contribute to your team’s success as an executive assistant. I am confident that my extensive administrative experience, time management skills, and ability to anticipate executive needs make me an excellent fit for this position. I would welcome the opportunity to discuss my qualifications further in an interview at your convenience. Thank you for considering my application.”

Examples of Strong Cover Letters

Example 1: demonstrating relevant experience.

Dear [Hiring Manager],

As a dedicated and passionate professional with over 5 years of experience in providing top-notch administrative support, I am thrilled to apply for the Executive Assistant position at [Company Name]. I am confident that my expertise in project management and exceptional interpersonal skills make me the ideal candidate for this role.

During my time at [Previous Company], I successfully managed and coordinated multiple executive-level projects and provided key support in planning and executing strategic initiatives. My attention to detail and ability to efficiently prioritize tasks helped me exceed expectations and contribute to the company’s overall success. In this role, I also honed my skills in:

• Calendar management: Streamlined both personal and professional calendars for C-level executives, ensuring timely attendance to all meetings and events.
• Meeting coordination: Scheduled and organized weekly team meetings, quarterly strategy sessions, and annual board meetings, managing all logistics and communication.
• Travel arrangements: Booked cost-effective and convenient travel itineraries for executives and stakeholders, handling any last-minute changes with ease.

I look forward to discussing further how my experience and skills can contribute to [Company Name]’s success as an Executive Assistant. Thank you for considering my application.

Sincerely, [Your Name]

Example 2: Emphasizing Diverse Skill Set

Your Executive Assistant role at [Company Name] caught my attention due to your focus on innovation and growth. With a background in executive support, project management, and event coordination, I am eager to contribute my diverse skills and enthusiasm to your team.

Among my most notable achievements at [Previous Company] were my efforts in organizing company-wide events, such as annual retreats and training seminars. I have also developed expertise in:

• Process improvement: Implemented new systems and tools for document management and day-to-day operations, increasing efficiency by 20%.
• High-stakes communication: Effectively liaised with clients, vendors, and stakeholders, handling sensitive information discreetly and professionally.
• Problem-solving: Adapted to unforeseen challenges and conflicts, providing support and solutions to ensure seamless operations.

I am excited about the prospect of joining [Company Name] and helping the team operate at its highest potential. I appreciate your time and consideration and look forward to discussing this opportunity further.

Best Regards, [Your Name]

Frequently Asked Questions

What are the key elements to include in an executive assistant cover letter.

When writing your executive assistant cover letter, make sure to include:

• Your name and contact details.
• A professional greeting.
• A compelling opening paragraph demonstrating your interest in the position.
• A clear outline of your relevant skills and experience.
• Examples of accomplishments that showcase your ability to excel in the role.
• A closing paragraph, expressing your enthusiasm for the position and desire for an interview.
• A professional closing, and your signature.

How can I make my executive assistant cover letter stand out?

To make your cover letter stand out:

• Tailor it to the specific job and company you’re applying to.
• Use a strong and confident tone.
• Share your unique qualifications and accomplishments specific to the role.
• Do thorough research about the company and mention how you can contribute to their goals.
• Employ keywords from the job posting to demonstrate you’ve read and understood the job requirements.
• Use a clean, professional format and avoid overdoing it with fonts or colors.

What’s the ideal length for an executive assistant cover letter?

A well-crafted executive assistant cover letter should typically be one page in length. Aim for three to four paragraphs, focusing on your most relevant skills, qualifications, and achievements. A concise cover letter demonstrates excellent communication skills and respects the reader’s time.

Are there any creative approaches for writing an executive assistant cover letter?

While maintaining a professional tone, consider some of the following creative approaches to enhance your cover letter:

• Begin with a surprising fact or achievement relevant to your experience.
• Share a brief personal story that illustrates your dedication to the role.
• Use a bold statement to pique the reader’s interest and create curiosity.
• Mention a specific instance of how the company’s values align with your own.

You can also add a hook: this can be a question, a bold statement, or a thought-provoking idea related to the position or company. For example: “Are you looking for a detail-oriented and forward-thinking executive assistant who can anticipate the needs of busy executives while maintaining a positive work environment? If so, I am the candidate you seek.”

Always ensure that your creative approach reflects the company’s culture and style.

How should I tailor my cover letter for a specific executive assistant position?

To tailor your cover letter for a specific executive assistant position:

• Address the hiring manager directly, if possible.
• Reference job-specific skills and requirements from the job listing.
• Highlight experiences that directly relate to the tasks and responsibilities mentioned in the job posting.
• Mention the company’s name and any notable achievements or values that resonate with you.

Tailoring your cover letter demonstrates your attention to detail and genuine interest in the position. It also gives the reader a better understanding of how you would fit in their organization.

What common mistakes should I avoid in my executive assistant cover letter?

Avoid these common mistakes when crafting your cover letter:

• Failing to proofread for typos, grammatical errors, or awkward phrasing.
• Simply rehashing your resume rather than presenting a distinct narrative.
• Being too generic or not tailoring the cover letter to the specific job and company.
• Writing overly long paragraphs or lengthy cover letters.
• Emphasizing your personal needs or wants over the company’s needs.
• Using unprofessional or informal language.

Take the time to carefully craft and review your executive assistant cover letter to ensure it accurately and effectively represents your value to potential employers.

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Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates 

Executive Assistant cover letter example 1

Build your CV now 

Executive Assistant cover letter example 2

Executive Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Executive Assistant Cover Letter Example

When applying for a job, one of the most important documents you’ll need to prepare is a cover letter. It is the first thing a potential employer will see, and it sets the tone for the rest of your application. Writing a cover letter for an executive assistant role can seem like a daunting task, but with some thought and careful planning, you can create a compelling letter that will help you stand out from the crowd. In this blog post, you will find an executive assistant cover letter writing guide with an example to help you craft your own.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Executive Assistant Cover Letter Sample

Dear [Hiring Manager],

I am writing to apply for the position of Executive Assistant at [Company Name]. With my strong administrative and organizational skills, I am confident I can provide the excellent support your organization needs to help you succeed.

I have extensive experience in providing high- level support to executives in the corporate world. I am proficient in managing complex calendars, creating and maintaining filing systems, developing presentations for board meetings, and managing travel and expense reports. I am also highly skilled in communicating with internal and external stakeholders, and I have a strong understanding of the importance of confidentiality. My broad range of experiences has enabled me to develop strong problem- solving and critical thinking skills that have proven to be invaluable in my previous roles.

I am looking forward to contributing my enthusiasm and experience to help your organization reach its goals. I am confident that I am the best candidate for this role, and I am excited to learn more about this opportunity. Thank you for considering me and I look forward to hearing from you soon.

[Your Name]

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What should a Executive Assistant cover letter include?

A cover letter for an executive assistant position should include several key components that demonstrate your qualifications and highlight why you would be a good fit for the position.

• Introduction: Start off by introducing yourself and tell the employer why you are interested in the position. Explain what makes you a unique candidate and why you are the best person for the job.
• Professional experience: Highlight any professional experience you have that is relevant to the position. This may include your past work history, volunteer work, and relevant professional certifications.
• Technical skills: Showcase any technical skills that you possess that are needed for the role. Be sure to include any computer literacy, software proficiency, and other technical skills you have.
• Interpersonal skills: Demonstrate your interpersonal skills that are needed in an executive assistant position. Examples of these skills may include communication, problem solving, and leadership abilities.
• Closing: Close your cover letter with a call to action, such as asking for an interview or offering to provide additional information. This will show the employer that you are interested in the position and eager to move forward with the process.

Executive Assistant Cover Letter Writing Tips

A cover letter is a vital component of your job application package and as an executive assistant, you need to ensure that it stands out from the crowd. With the right information, an executive assistant cover letter can be the key to getting your foot in the door with a potential employer. Here are some tips on how to write an executive assistant cover letter that will help you land the job:

• Highlight Your Skillset: The key to writing an effective executive assistant cover letter is to focus on the skills and experience that you have that are relevant to the role. Highlight important skills that you possess, such as multitasking, organizational capabilities, and communication abilities, as well as any relevant experience that you have.
• Establish a Connection: Employers want to hire executive assistants who will be effective, so take the time to make a connection with the hiring manager. Include a sentence about why you’re interested in the job and why you think you’d be a great fit for the position.
• Keep it Concise: Executive assistant cover letters should be concise and to the point. Focus on your most relevant qualifications and make sure that the cover letter is no longer than one page.
• Make Sure it’s Error- Free: Your cover letter should be free of any spelling or grammar errors, as errors will reflect poorly on your professionalism. Proofread your letter carefully and ask someone else to review it as well.

By following these tips, you’ll be well on your way to writing an executive assistant cover letter that will help you land the job. Good luck!

Common mistakes to avoid when writing Executive Assistant Cover letter

Writing a cover letter for an executive assistant position is a very important step in the job application process. In order to make sure your cover letter stands out and conveys why you are the best candidate for the job, it’s important to avoid common mistakes. Here are some of the most common mistakes to avoid when writing an executive assistant cover letter:

• Not addressing the cover letter to the right person: Make sure you address your cover letter to the right person by researching the company and finding out the name of the hiring manager.
• Not including specific details: Don’t just repeat what’s in your resume, but rather, include specific details about why you’re the best fit for the job. Mention any skills or qualities that you have that make you a great executive assistant.
• Making it too long: Keep your cover letter concise and to the point. Don’t make it too long — no more than one page.
• Not proofreading: Before sending off your cover letter, make sure that you proofread it for any typos or grammar errors.
• Not including a call to action: Include a call to action in your cover letter, such as asking for an interview or a meeting. This will make it clear that you’re interested in the position and eager to learn more.

By avoiding these common mistakes when writing your executive assistant cover letter, you’ll be sure to make a good impression and stand out from other applicants. Good luck!

Key takeaways

Writing a compelling executive assistant cover letter can be hard work. This position requires a wide range of skills such as organizational abilities, communication, coordination, and even diplomacy. As an executive assistant, you must be able to demonstrate all these qualities in the cover letter.

Here are some key takeaways you should keep in mind while drafting an impressive executive assistant cover letter:

• Highlight your qualifications: One of the most important elements of a successful executive assistant cover letter is to focus on your qualifications. Highlight your relevant experience, education, and certifications that make you the ideal candidate for the position.
• Showcase your skills: As an executive assistant, you need to be able to handle a range of responsibilities. Demonstrate your ability to handle multiple tasks and show employers how your skills can make you an asset to their team.
• Stress your organizational skills: Executive assistants must be highly organized. Showcase your organizational abilities by stressing your ability to manage multiple tasks, coordinate meetings and events, and keep track of deadlines.
• Prove your communication skills: As an executive assistant, you must be able to communicate effectively with a wide range of people. Show employers how you are able to communicate with clients, colleagues, and other stakeholders in a professional manner.
• Demonstrate your diplomacy: Executive assistants must be diplomatic and able to maintain composure in difficult situations. Show employers how you are able to handle challenging situations and handle difficult conversations with grace and tact.

Following these tips will ensure that your executive assistant cover letter stands out from the rest. By showcasing your qualifications, skills, organizational abilities, communication, and diplomacy, you will be able to create an impressive cover letter that will make a lasting impression on employers. Good luck!

Frequently Asked Questions

1. how do i write a cover letter for an executive assistant job with no experience.

When writing a cover letter for an Executive Assistant job with no experience, your focus should be on emphasizing your transferable skills and other qualifications that make you a strong candidate. Start by introducing yourself and expressing your enthusiasm for the job. Then, illustrate the skills you have gained through past experiences, such as communication, organization, and time management. Additionally, emphasize the qualities that make you a great fit for the role, such as your attention to detail and ability to multitask. Finally, express your interest in an interview and thank the hiring manager for their time.

2. How do I write a cover letter for an Executive Assistant job experience?

When writing a cover letter for an Executive Assistant job with experience, your goal should be to demonstrate your accomplishments and provide concrete evidence of your expertise in the role. Start by introducing yourself and expressing your enthusiasm for the job. In the body of the letter, provide specific examples of achievements or tasks you’ve successfully completed in previous roles. Showcase your communication and interpersonal skills, as well as any technical expertise you possess. Finally, explain why you’re the perfect fit for the position, expressing your interest in an interview and thanking the hiring manager for their time.

3. How can I highlight my accomplishments in Executive Assistant cover letter?

When highlighting your accomplishments in an Executive Assistant cover letter, be sure to provide concrete examples of tasks you’ve successfully completed in previous roles. This can include anything from managing complex schedules to streamlining administrative processes. Additionally, emphasize any additional skills or qualifications you possess that would make you a great fit for the position, such as the ability to work both independently and as part of a team.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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WTO / Letters and Emails / Cover Letters / Executive Assistant Cover Letter [14 Best Examples] with Guide

Executive Assistant Cover Letter [14 Best Examples] with Guide

An Executive Assistant Cover Letter is a one-page document written and submitted along with the CV or resume of a job seeker interested in being an executive assistant in a company or an organization. 

An executive assistant cover letter is a candidate’s introduction to the employer. It provides detailed information on the candidate’s work history , professional skills, and personal interests for the job. An executive assistant cover letter can be used by applicants with no work experience and those with experience but hoping to upgrade to an executive assistant position. It is an opportunity for job seeker to advertise their skills and explain why they are the best candidate for the position.

The following is a breakdown of the jobs and responsibilities of a typical executive assistant:

• Performs basic accountancy practices
• Manages the calendar and work schedules of the management
• Relates with the clients
• Deigns and maintains a robust filing system
• Plans for meetings
• Maintains an accurate track of all records
• Puts in place the various travel arrangements
• Plans events and other outdoor activities
• Types and prints documents
• Prepares reports and other official correspondences
• Processes expense reports
• Takes minutes of all proceedings

The qualifications required for the job of executive assistant include the following:

• Must have attained a high school diploma as a bare minimum requirement. Those who possess a bachelor’s degree or higher in a business-related field have some strategic advantages.
• Appropriate certification has to be obtained for the skills and core competencies, such as software programs and switchboard management.
• High level of trust and confidentiality with regards to handling sensitive pieces of information. This may be vouched for by the number of years that the said professional works or has already worked.

Free Templates

By using a pre-built template, you can ensure a professional and polished appearance, showcase your skills and qualifications effectively, and highlight your suitability for the role. The templates provided here offer several technical benefits, saving you valuable time and effort. Best of all, they are available for free download, offering you a hassle-free solution for creating a standout cover letter .

How to Write an Executive Assistant Cover Letter

A well-written executive assistant cover letter can interest the employer in reading the CV.  Therefore, job seekers should ensure that the executive assistant cover letter is well-formatted to give the employer a good first impression.

The following guide can be used by a job seeker when writing an executive assistant cover letter:

Step 1: Header

First, a proper executive assistant cover letter header should be created. The information contained in the header is the first thing a hiring manager or employer sees, and a poorly written header can look sloppy and unprofessional.  A job seeker can improve the quality of their executive assistant cover letter by matching its header to that of the CV or resume.

The header should include the following information:

Personal information

The job seeker should provide their full name, job title, and contact details ( phone number, email, or LinkedIn) in the header. This information helps the employer identify whose cover letter they are reading. A job seeker’s personal information also enables the employer to get in touch with them concerning the status of the application.

City and date

The header of an executive assistant cover letter should also contain the city and date. The city informs the employer of where the job seeker is based; therefore, they can discern if the applicant will have to relocate if selected for the job. The date is an indication of when the executive assistant cover letter was written.

Hiring manager’s details

The hiring manager’s full name, company name, and company address(city, street address, and zip) should be written in this order. This shows that the job seeker is clear about whom the executive assistant cover letter is meant for.  It also helps set up the right tone by ensuring that the employer reading the letter is not ignored.

Step 2: Introduction

Secondly, a job seeker should ensure that the executive assistant cover letter has a well-formatted introduction. The letter should be left-aligned, have a 1-inch margin, and an elegant readable font type such as Arial, Tahoma, Verdana, or Helvetica. It should also have a line spacing of 1.15 and should be one page to show professionalism, organization, attention to detail, and adherence to business etiquette.

The introduction of an executive assistant cover letter is composed of the following:

A job seeker should start the introduction with an appropriate salutation to the employer/hiring manager. Addressing a hiring manager or employer directly in the salutation of an executive assistant cover letter demonstrates that the job seeker is serious about the position. It also sets an appropriate tone for a cover letter.

Briefly introduce yourself

The introductory section of an executive assistant cover letter should be brief and enthusiastic. A cover letter should not be uninteresting, as it can deter the hiring manager from reading it at the onset. An enthusiastic self-introduction demonstrates self-confidence and can help the job seeker stand out.

Briefly state why you’re interested

An executive assistant cover letter should also state why the applicant is interested in the position in a few sentences. These sentences should indicate the job seeker’s excitement to work in the company and how occupying this position matches their goal. It enables job seekers to demonstrate that they are ambitious and motivated to work as executive assistants.

Step 3: Body

Thirdly the body of the executive assistant cover letter should go into further details about a job seeker’s qualifications and skills for the position. The information provided in this section should relate to the job of an executive assistant. The job seeker should first read through the job description details advertised to identify what the hiring manager or employer is looking for. The following information should therefore be provided in the body of the executive assistant cover letter:

Your executive assistant skills

The body of the executive assistant cover letter should highlight the job seeker’s skills in the position. The skills mentioned should demonstrate the job seeker’s competence and confidence in their ability to perform the duties designated to them. The jobs seeker should mention the following types of skills in the executive assistant cover letter:

Technical skills

Technical skills are sets of abilities used to perform the tasks of the executive assistant position. Acquisition of these types of skills requires a job seeker to have specialized training or education.  A job seeker should have key technical skills that include proper data entry using technological know-how of Google Drive and Microsoft Office(Outlook Word and Excel), scheduling and time accounting software, accounting software(Intuit Quick Book and Sage 50 Accounting), customer relationship management(CRM) software(Blackbaud The Raiser’s Edge) and project management software(Microsoft SharePoint, Microsoft Project and Oracle Primavera Enterprise Project Portfolio Management). The job seeker should also be able to use web conferencing software.

Soft skills

The job seeker should also list their soft skills in the body of the executive assistant cover letter. Soft skills are character traits and relational skills that portray the job seeker’s relationship with other people. Therefore, they depict how well a job seeker can interact with individuals they will come across while occupying the executive assistant position. A job seeker should mention soft skills that should include time management , organization, problem-solving, patience, good communication , prioritization, multitasking, leadership , competent decision-making , and collaboration.

State your past accomplishments and experiences

The job seeker should state any past accomplishments and experiences in the body of the cover letter, which will give them an advantage over other applicants. They should be mentioned in one or two paragraphs to ensure that only relevant achievements and experiences are mentioned. The job seeker can also quantify the accomplishments mentioned to demonstrate the extent of their impact. The achievements can be quantified by mentioning measurable figures such as dollar amounts, periods, volume, and percentages.

For example:

In the previous position that I occupied as an administrative assistant, I managed to formulate a budget plan that reduced our business expenses by 25%. This was achieved by using available business resources and therefore significantly reducing wasteful spending.

Note : The stated accomplishments should not be a repetition of those stated in the resume, as this can annoy the hiring manager or employer.

Step 4: Conclusion

Finally, the conclusion of the executive assistant cover letter should leave a lasting impression on the hiring manager or employer. The job seeker should ensure that the cover letter ends on a positive note. This can be done by including the following:

A strong closing statement

An executive assistant cover letter should have a strong closing statement that is polite, passionate, and confident. In addition, the job seeker should ensure that the statement is a genuine appeal for consideration for the executive assistant position. A genuine statement helps the job seeker reinforce the information provided in the body of the executive assistant cover letter.

Call to action

A call to action is when a job seeker expresses their readiness, interest, or availability to further discuss the position with the hiring manager or employer. The job seeker should offer to meet the hiring manager or communicate via phone on how they can contribute to making the company better.

Thank the employer/hiring manager

The job seeker should finish by thanking the employer or hiring manager for their time and consideration, demonstrating professional etiquette. They can also express interest in appearing for an interview at a convenient time. This shows that the job seeker is confident in the skills and qualifications advertised in their executive assistant cover letter.

The job seeker should conclude by signing off with a respectful and professional word or phrase. An appropriate sign-off indicates the end of the executive assistant cover letter. A job seeker can use words like sincerely, regards, yours truly, etc.

[APPLICANT’S NAME]

[PHONE NUMBER]

[CITY.DATE]

[RECIPIENT’S NAME]

[COMPANY NAME]

[STREET ADDRESS]

[CITY, ZIP CODE]

Dear [Recipient’s Name],

With honor and great enthusiasm, I write this letter to apply for the executive assistant position at your company as advertised at [where you found the advertisement]. I am currently interested in [state why you are applying for the position]. In addition, I have been a [state you title] for [period you have occupied the position], which makes me more than qualified for the position.

During my time at [current company/organization of employment], I have used my [state skills related to an executive assistant] to improve the company’s operations. I also have experience using [ state abilities related to the executive assistant and how they have been used].

Other qualifications that I offer include: [list down qualifications according to the job posting/advertisement]

I believe that you will find my qualifications and skills more than adequate. I have attached my CV for your considerations. I hope that I can discuss my application further at a convenient time.

Thank you so much for being so considerate.

[Applicant’s name]

Executive Assistant Cover Letter Examples

Following are some examples mentioned to make you understand better:

Example 1: Mid-Level Executive Assistant Candidate

Administrative Assistant

Phone:555 876 2390

Email:[email protected]

California, February 13,2019

Mrs. Sony Brown

Global Solutions

456 Cornwell Street

California, Ca 24567

Dear Mrs. Brown,

I have for a long time admired the work that takes place at Global solution, and I recently learned of your need for an Executive Assistant in an online advertisement. I am currently looking for a challenging, insightful, and engaging role.

I am creative, ambitious, and driven, and I believe that my eight years of experience as an Administrative Assistant qualify me for the position. In addition, I have used my excellent communication skills, time management skills, and multitasking abilities throughout my career to improving office efficiency in the company I work for.

I am currently responsible for scheduling meetings, managing the calendar, travel arrangements, and the budget. I am also responsible for drafting and proofreading presentations and managing the smooth running of internal affairs. I also have experience in systems and programs like Microsoft Office, MINDBODY, QuickBooks, and Adobe InDesign. During my time, I have been able to reduce our inflated budget by 45% by managing cuts in some sectors of the company.

My experience and outstanding work ethic will exceed your expectations. I welcome any opportunity to meet and discuss my application further with you. You will find my CV attached at the back of this letter.

Thank you for your consideration.

Example 2: Entry-Level Executive Assistant Candidate (No Experience)

Jamison Banks

Phone:777 234 1791

Email: [email protected]

Houston, March 5, 2019

Mr. Alex Black

Houston, Tx 89654

Dear Black,

I am delighted to be applying for an Executive Assistant position as advertised on your company website. I recently graduated from Texas State University, where I majored in Finance and Business Administration. I have kept track of the growth and development of your company even during my time as a student.

I am a good timekeeper, detailed oriented, and resourceful. During my time as a student, I was responsible for organizing and scheduling annual teleconferences between students from our university and Chicago state university; therefore, I am proficient in using web conferencing software. I am also trained to use accounting software and project management software like Microsoft Share point.

My goal is to grow my knowledge and proficiency in business technology eventually, and I believe that our combined goals can make the company even more extraordinary. I have attached my detailed resume. I would love to discuss my application further at a convenient time. I appreciate your consideration.

Yours truly,

Sample Letter

Following are some samples given for you:

[Your Name]

[Your Address]

[City, State, Zip Code]

[Telephone Contacts]

[Today’s Date]

[Hiring Manager’s Name]

[Company Address]

[Company City, State, Zip Code]

Dear [Mr. /Mrs. /Ms.] [Hiring Manager’s Name],

Re: Application for the Position of Executive Assistant

Kindly accept my application for the position of executive assistant with your company. I came across your job advert on (xxx website), and I am pleased to state that my skills do match the requirements of your job perfectly.

I do have the experience to schedule meetings, prepare and execute agendas, and take care of your daily operations with minimal to no supervision at all. In my present role, I have handled all duties and responsibilities with utmost zeal and reliability.

Among these are the preparation of reports and orders, handling of domestic and international travel reservations, organization of monthly meetings, and honoring appointments and reminders. My stint at this organization has seen me bring down the operational costs by a substantial 12% margin.

I eagerly anticipate a call for an interview and follow-up from you. It is my joy and pleasure to make the lives of your company executives better and easier. Feel free to get to me as soon as possible.

Best Regards,

[Your Signature]

Executive Assistant Cover Letter Email

To: e-mail address

Re: Applications for the position of a Junior Executive Assistant

Dear Mr. /Ms. /Mrs. [Hiring Manager’s Name],

I noted that you are in search of a Junior Executive Assistant to facilitate the lives and operations of your senior managers. Well, I am delighted to forward my application for the same here and now.

It is noteworthy that I hardly possess any expertise or experience in the field. I graduated from school just the other day. This notwithstanding, I still feel I deserve the chance owing to my unbridled passion for matters front office and executive assistance.

Moreover, I do not see myself changing careers any time soon. This means I am very available for your use and service in the long run. I also possess great zeal, which I plan to leverage to make myself better at your organization.

Kindly go through the contents of my resume for an in-depth peek into the skills I have and the value I have the potential to bring on board.

Best regards,

Related: Administrative Assistant Resume Objective Examples

Final Thoughts

Remember that an executive assistant cover letter aims to introduce the job seeker to the hiring manager or employer. It also advertises their qualities and experience to the employer. Therefore, when writing an executive assistant cover letter, a job seeker should ensure it contains their personal information, the hiring manager’s details, an appropriate introduction, the candidate’s skills and achievements, and a compelling conclusion.

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13 executive administrative assistant cover letters.

Approved by real hiring managers, these Executive Administrative Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Executive Administrative Assistant
• Senior Executive Administrative Assistant
• Senior Executive Assistant
• Administrative Assistant to the CEO
• Alternative introductions for your cover letter
• Executive Administrative Assistant resume examples

Executive Administrative Assistant Cover Letter Example

Why this cover letter works in 2024, a personal connection.

Referencing a personal connection to the role, such as a family member's experience, adds a unique and relatable touch to the cover letter. It shows that the applicant has a deeper understanding and appreciation for the position.

Quantifiable Achievements

Using specific numbers to highlight accomplishments adds credibility to the applicant's claims and shows that they have a track record of producing results. Make sure to include realistic and relevant examples that align with the role you're applying for.

Emphasizing Skills

Instead of just listing skills, the applicant ties their abilities to build relationships and solve problems with the company's values. This demonstrates how their skills align with the company's needs and shows that they have done their research.

Gracious Closing

A polite and genuine closing shows appreciation for the reader's time and consideration. It also indicates that the applicant is eager to discuss their qualifications further, which reinforces their interest in the role.

Showcasing your efficiency

In an administrative role, efficiency is everything. Having a knack for making systems and processes more efficient, like this applicant, is a huge selling point. It shows you can manage your time and resources effectively in a fast-paced environment. It's a skill that's transferable across industries and roles.

Quantify Achievements

When you clearly spell out how you've made a difference, like reducing paper usage by 40% or improving team efficiency by 25%, it helps me see that you can deliver tangible, measurable results. It's not just about saying you're good at what you do; it's about showing me how that goodness translates into real-world impact.

Highlight Organizational Skills

Organizing a virtual conference for over 300 participants? That's no small task. It shows me that you're not just a team player, but a team leader who can handle complex logistics. Executive Admin roles often involve juggling multiple tasks, so this kind of experience is a big plus.

Show Cultural Fit

Expressing why you're drawn to the company culture shows me that you're not just looking for any job; you're looking for this job. It tells me you've done your homework and you're excited about what we stand for. It also shows that you value a positive work environment and work-life balance - critical aspects for long-term job satisfaction.

Express Interest in Contribution

When you talk about how you can contribute to our success and growth, it tells me you're not just here for the ride, but you're ready to take the wheel. You're not just looking to fit in, but to add value.

Sign Off Warmly

Signing off with warm regards is a nice touch. It keeps things professional but also adds a touch of personal warmth, which is always appreciated.

Show your excitement for the executive administrative assistant role

Telling me you're excited makes me believe you really want this job. It's good to see.

Research the company's values

When you talk about what makes our company unique, it shows me you did your homework. That's impressive.

Quantify your executive support achievements

Talking about specific results, like improving efficiency by 25%, makes your success clear and impactful.

Connect with the company's mission

When you express excitement about supporting our leaders, it tells me you understand and value our goals. That's important.

Express gratitude in your executive assistant letter

A simple 'thank you' at the end of your letter makes you come off as polite and professional.

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Share your motivation for applying

Explaining why you're drawn to the company, especially through personal experiences like attending a conference, makes your interest feel more genuine and grounded in real admiration.

Demonstrate your administrative skills with examples

Providing concrete examples of your achievements, such as organizing a large event or improving a filing system, showcases your ability to handle the responsibilities of the executive administrative assistant role.

Convey your value as a proactive problem-solver

Stating your confidence in your skills to anticipate needs and maintain efficiency under pressure paints you as a reliable and forward-thinking assistant.

Link your personal values to the company's

Expressing excitement about the company's commitment to diversity and inclusion suggests that you're not only a good fit for the role but also for the company culture.

Close with a forward-looking statement

Ending your cover letter by looking forward to discussing how you can contribute to the team’s success signals your proactive approach and readiness to engage.

Show enthusiasm for the executive administrative assistant role

Starting your letter with excitement shows you're not just looking for any job but are genuinely interested in this specific role and company.

Highlight your executive support skills

Detailing how you've effectively managed tasks and improved processes in the past provides clear evidence of your capability to handle the responsibilities of an executive administrative assistant.

Expressing a personal alignment with the company’s goals demonstrates that you will be a motivated and engaged employee who is interested in more than just a paycheck.

Close with a polite thank you

A simple thank you at the end of your letter is a mark of professionalism and shows appreciation for the reader's time and consideration.

Senior Executive Administrative Assistant Cover Letter Example

Showcase innovations.

By highlighting your development of an automated scheduling system that reduced conflicts by 90%, you're showcasing your ability to innovate and solve real-world problems. This gives me a glimpse of your problem-solving skills and tech-savviness - both highly valuable in today's digital workplace.

Focus on Efficiency

When you talk about how your initiative led to a 50% reduction in retrieval times, it demonstrates your ability to identify areas for improvement and take action. Efficiency is a big deal in admin roles, and this shows me you've got what it takes to make things run smoother.

Align with Company Values

Showing admiration for the company's values, like innovation and inclusivity, tells me you're not just applying because of the job title or the paycheck, but because you believe in what we're doing. It's a sign that you're likely to be a good cultural fit.

Express Eagerness

Expressing your eagerness to bring your skills and experience to our team shows me you're excited about this opportunity, not just treating it as another job. It also underscores your proactive attitude and determination to provide high-quality support to our executives.

Keep it Professional

Signing off with 'Best regards' is a classic, professional way to wrap up your cover letter. It's a small detail, but it helps maintain the professional tone of your letter.

Senior Executive Assistant Cover Letter Example

Highlight adaptability in high-pressure environments.

Mentioning your thrive in fast-paced settings tells me you can handle the stress that comes with the senior executive assistant job.

Demonstrate your reputation as a reliable executive assistant

Describing yourself as the go-to person shows me you're dependable and effective in your role.

Show passion for your executive assistant impact

Expressing love for your job and its impact tells me you find real satisfaction in your work. That's a great quality.

Confidence in your fit for the senior executive assistant role

Being confident about your fit for the role tells me you've thought carefully about what you can bring to the team.

Express eagerness to contribute to success

Looking forward to contributing to our success shows me you're already thinking about how you can add value.

Show how you align with the company's values

Highlighting your admiration for a company's culture and values right away shows you're not just looking for any job, but you're interested in this specific role at this specific company because of what they stand for.

Highlight your achievements with numbers

Sharing a specific achievement with measurable results, like improving productivity by 20%, provides clear proof of your ability to make a positive impact in the workplace.

Demonstrate your soft skills

Mentioning traits like remaining calm under pressure and earning the trust of executives shows that you're not just capable of handling the tasks but also have the soft skills necessary for a senior executive assistant role.

Express your commitment to professional growth

When you talk about your excitement for professional development opportunities, you're telling the employer that you're eager to keep improving and contributing more over time.

Close with confidence

A strong closing statement that reaffirms your fit for the role and your enthusiasm to discuss your qualifications further leaves a memorable impression on the hiring manager.

Express strong interest in the senior executive assistant position

Stating your strong interest right away makes it clear that you’ve targeted this role at this company because it aligns with your professional goals and values.

Demonstrate your organizational excellence

By showcasing specific achievements, such as successfully managing events, you give tangible proof of your organizational skills and attention to detail, key traits for a senior executive assistant.

Showcase your team collaboration skills

Emphasizing your ability to work well with others and solve problems proactively underlines the interpersonal skills essential for thriving in a team-oriented company culture.

Thank the reader professionally

Ending your application with gratitude reflects your good manners and respects the recruitment process, leaving a positive impression.

Administrative Assistant to the CEO Cover Letter Example

Show genuine interest in the company.

Expressing excitement about the job opening shows me that you have done your homework about the company and understand its values. This makes you seem like a more engaged and motivated candidate.

Highlight relevant experience for the executive assistant role

Detailing specific tasks you've managed and projects you've led gives me a clear picture of your capabilities and how they apply to the needs of our executive team.

Express enthusiasm for the role's impact

When you talk about what excites you regarding the opportunity, it reveals a passion for the work and an understanding of the bigger picture, which is crucial for supporting executive roles.

Appreciate the opportunity to apply

A simple thank you note is polite and shows good professional etiquette, leaving a positive impression on the reader.

Invite further discussion about your fit

Encouraging a conversation about how your skills align with the company's goals demonstrates your eagerness to contribute and collaborate with the team.

Show your passion for the company's mission

Stating your strong interest in the company and mentioning a personal experience that deepened your admiration, like attending a hackathon, makes your cover letter more personal and engaging.

Emphasize your executive support skills

Detailing your abilities to anticipate needs, manage priorities, and communicate effectively highlights your readiness for the administrative assistant to the CEO role.

Prove your problem-solving abilities

Your initiative to improve the onboarding process and the resulting productivity boost demonstrates your proactive approach and problem-solving skills, which are critical in a high-level support role.

Connect your values with the company's goals

Sharing your volunteer work and linking it to the company's commitment to social good shows a personal connection to the company's mission, making you a more attractive candidate.

End on a note of readiness and enthusiasm

Reiterating your confidence in your fit for the role and eagerness to contribute to the company's success in your closing thought leaves a strong, positive final impression.

Show excitement for the administrative assistant role

Starting your cover letter with a strong statement about your enthusiasm for the job and the company shows me that you have a genuine interest. This makes me believe you will be a motivated and dedicated employee.

Highlight communication skills in your executive support role

Mentioning your excellent communication skills and your ability to maintain good relationships at all organizational levels is crucial. It tells me you can handle the diverse interactions required in a support role to a CEO effectively.

Demonstrate proactive problem-solving

When you talk about looking for ways to improve processes and efficiency, it indicates you're not just a task-taker but a thinker. This skill is highly valuable in an administrative assistant, especially in a dynamic environment where anticipating needs can make all the difference.

Express gratitude in your closing

A polite thank you not only shows your good manners but also reinforces your interest in the position. It wraps up your cover letter on a positive note, leaving a good impression on me.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Executive Administrative Assistant Roles

• Administrative Assistant Cover Letter Guide
• C-Level Executive Assistant Cover Letter Guide
• Entry Level Administrative Assistant Cover Letter Guide
• Entry-Level Executive Assistant Cover Letter Guide
• Executive Administrative Assistant Cover Letter Guide
• Executive Assistant Cover Letter Guide
• Executive Assistant to CEO Cover Letter Guide
• Experienced Administrative Assistant Cover Letter Guide
• Experienced Executive Assistant Cover Letter Guide
• Legal Administrative Assistant Cover Letter Guide
• Medical Administrative Assistant Cover Letter Guide
• Office Administrative Assistant Cover Letter Guide
• Sales Administrative Assistant Cover Letter Guide
• Senior Administrative Assistant Cover Letter Guide
• Senior Executive Assistant Cover Letter Guide

Other Administrative Cover Letters

• Administrative Coordinator Cover Letter Guide
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• Office Manager Cover Letter Guide
• Project Administrator Cover Letter Guide
• Research Assistant Cover Letter Guide
• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

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Executive Assistant Cover Letter Samples & Tips

An executive assistant job is not always easy to find. Recruiters get multiple applications every time there is a vacant executive assistant position, and they have to look for a unique candidate. This means that if you have always wanted to work as an executive assistant, you cannot submit a mediocre application. A great executive assistant cover letter is a great place to start to showcase your personality, creativity, and achievements which are all critical for the position.

All cover letter examples in this guide

Executive assistant cover letter example

Patricia Peltier 2261 Dovetail Drive Plymouth, IN 60527 [email protected] linkedin.com/in/patriciapeltier 05/05/2018

Mr. Arnold Richards Chief Executive Officer Tough Pickles Creative 862 Sharon Lane Plymouth, IN 46563

Dear Mr. Richards,

Having worked as an executive assistant for the CEO of Lexi Creatives for the past five years, I believe I am the superhuman you are looking for to fill the vacant position and make your life easier. In my time there, both junior and senior executives called me a 'superhero' and said that I saved their lives because I somehow managed to take care of situations before they became a problem. I would say that excellent communication and interpersonal skills allowed me to perform my duties diligently and efficiently.

As your executive assistant, some of the administrative duties I will take care of include managing your calendar and scheduling appointments, answering phone calls, making all travel arrangements as required, organizing meetings, and taking the minutes if necessary. From the job description, I know that you also need someone who pays attention to detail, can multitask, and is extremely good with time management which are all skills that I possess.

By attending a time management class right before I started working at Lexi Creatives, I surpassed the number of tasks any executive assistant has ever done in a day. Taking on some of the CEO's tasks increased his productivity, allowing him to focus on closing deals that increased the company's revenue by $2M in a year.

I would love to discuss the role further and go over some of the ways I can assist you and the company. Please reach out to me on my email for any more information. Thank you for your time and consideration, and I look forward to hearing from you.

Best Regards,

Most executive assistant positions require a specific set of skills depending on the industry. Before writing your cover letter , you can check out some executive assistant cover letter examples within the particular industry to help you write an exceptional cover letter.

While it is not always easy to showcase your multitasking skills or excellent communication skills in your resume, a cover letter gives you a chance to get the recruiter's attention with your words. This article will provide you with some tips to help you write an executive assistant cover letter that will show your future boss why you are the best person for the job.

How to write a cover letter for an executive assistant

When writing a cover letter for an executive assistant position, you need to highlight your most significant achievements and career experiences that will stand out to the hiring manager. However, be careful not to repeat what is in your resume.

Cover letters allow you to add a bit of personality and entice your potential employer with your words so that you can land an interview.

According to the U.S. Bureau of Statistics, each year, 324,300 openings are projected for secretaries and administrative assistants, on average, over the decade. The openings result from the need to replace workers who transfer to other occupations or exit the labor force.

It's essential to use the correct format and structure when writing your cover letter to ensure that you don't leave out any critical information. The format you choose should be easy to read and understand. The structure of your executive cover letter should have the following:

• A catchy introduction
• A cover letter body
• A call to action/conclusion
• A professional sign off

Begin with a complete header

The header is a vital section of your cover letter because it contains your personal details. If the hiring manager wants to reach you but you've put the wrong contact information, you'll lose the opportunity. Some of the details you should add to the header section of your resume include your name, phone number, home address, and email address. If you don't have a professional email address, you should create one because using one that would be considered unprofessional might cost you the opportunity.

Under this section, you will also add the addressee's details which should also be accurate, but before that, you will add the date of the day you are writing the letter. This section is also essential because the ATS systems pick up the details and save them in the system. If you don't get the job, it may be easier to be called for another interview if the opportunity arises if your details are already in the system.

Open your executive assistant cover letter with a catchy introduction

If you've worked as an executive assistant, then you know the importance of establishing a connection with your future employer. While the managing director wants someone who will solve their problems quickly and complete tasks at the required time, they also want a pleasant personality.

Your executive cover letter gives you a chance to win them over with your incredible set of skills and your witty personality. The idea is to keep them engaged so that they keep on reading your cover letter. While most introductions tend to be one paragraph, don't shy away from adding another one if your introduction is extensive.

Here are a few tips to help you write an introduction that will keep the hiring manager reading your cover letter:

• Start with a greeting that addresses a specific person. If you don't know the recruiter's name or the CEO you are writing to, take some time to do your research. You can call the company and ask for the name of the person. However, if you cannot get it, use a formal greeting such as 'Dear Sir/Madam' and avoid phrases such as 'To whom it may concern.'
• Highlight your most outstanding achievement and let the recruiter know which problems you can solve and your value to the company.
• While it is okay to mention your soft skills, such as multitasking skills and organization skills, it is better to focus on showing your future boss the skills that set you apart from everyone else.
• Check the job description and use it to guide you on some of the character traits you can add to your introduction section.

Correct example

Incorrect example.

Unveil why you are the best executive assistant for the job

Once you have introduced yourself, it's time to highlight some of your most outstanding achievements and qualifications. If the position requires a multitasking expert, this is your chance to talk about an instance that showcases your ability to multitask. The body of your cover letter also allows you to give the employer an insight into who you are and what it's like to work with you.

If you have specific achievements that you don't want the recruiter to miss, you can list them using bullet points. A great executive assistant cover letter example can also be helpful and give you some ideas on what you can include here.

If you have any specialized training or certification , you can also mention it in this section because it may give you an advantage over the other candidates. It is also essential to show the recruiter that you work well with the other people in the office by talking about instances where you have collaborated well with colleagues and achieved excellent results.

Finish your executive assistant cover letter with a Call to Action (CTA)

The call to action comes last in your executive assistant cover letter. Once you have pleaded your case and given the recruiting manager all the reasons why they should choose you and not anyone else, you need to encourage them to respond to you.

Adding a call to action to your cover letter can increase your chances of getting a call from the recruiting manager. It is also essential to show appreciation and thank the recruiter for going through your application.

Examples of CTAs

• I would love to discuss the opportunity further and answer any other questions you may have.

This is a great way to invite the recruiter to call you for an interview.

• I look forward to hearing from you.

This call to action may encourage the recruiter to reach out to you because it shows you are eager and want to hear from them.

• Please don't hesitate to call me for any more information.

Recruiters see this call to action as an invitation to reach out to you if/when they need to.

• Feel free to contact me with any further updates.

This call to action encourages the recruiter to give you information on your progress throughout the hiring process.

• Reach out to me if you need anything else.

Opening a dialogue with the recruiter like this can prompt them to reach out to you and invite you for an interview.

How to enhance your CTA

• Your call to action should be short and to the point.
• Check the job description and use some of the keywords in your call to action.
• It's important to thank the recruiter for their time and consideration as you sign off.
• Request a follow-up with the recruiting manager on the next steps for an interview. However, it is essential to use the right words that suggest rather than demand an interview.
• You can also use the CTA to remind the recruiter why you are the best person for the role.
• Proofread your cover letter and ensure it does not have any grammatical errors or other mistakes.

The farewell: close your cover letter professionally

The farewell/sign-off is a vital section of your executive assistant cover letter and can determine whether the recruiting manager reaches out to you or not.

How to finish your cover letter

Here is a possible list of farewells that you can consider for your cover letter.

• Sincerely yours
• Most sincerely
• Respectfully yours
• Best regards
• Kind regards
• Yours truly
• With best regards

What you have to avoid

Some of the phrases you should avoid when closing your cover letter include:

• Have a nice day
• Best wishes
• Warmest regards

Tips to improve your executive assistant cover letter

Every application you send out should have a cover letter unless the recruiting manager states otherwise. Here are some tips to help you write an executive assistant cover letter that stands out.

• Personalize each cover letter . It’s essential to write a cover letter for each job you apply for and avoid using one generic letter for all applications.
• Use the right keywords . Check the job description and add the keywords to your cover letter because some recruiters use ATS systems to filter out cover letters that do not meet the requirements.
• End your cover letter with a call to action. Adding a call to action may prompt the recruiter to respond to you positively.
• Highlight your top achievements. Your cover letter should mention the accomplishments that will get the hiring manager’s attention and keep them reading your cover letter and resume.

Reinforce your cover letter with an executive assistant resume

Your application would be incomplete without an executive assistant resume that summarizes your qualifications and educational training. You can check out our resume examples that will help you craft a resume that gets you your dream job. Our resume templates will also help you structure your resume and ensure you do not leave out any vital sections.

Key points: writing an impeccable cover letter for executive assistant

• A cover letter is as essential as a resume, so you should always send one when applying for a job.
• The format and structure of your cover letter should be easy to read and understand.
• The introduction of your cover letter should be interesting and captivating to keep the recruiter engaged and ensure they continue reading through your application.
• Proofread your cover letter to ensure it is free of grammatical errors and mistakes.
• It’s essential to add a call to action to your cover letter to encourage the recruiter to respond to you positively.
• Use the job description to pick out some keywords that you’ll add to your cover letter in case the recruiting manager uses an ATS system to filter out cover letters that do not meet the minimum requirements.

Frequently Asked Questions

How do i write an executive assistant cover letter.

Your executive assistant cover letter should have a header, greeting, an introduction, the body, a call to action, and a professional sign-off.

What are the top 3 skills that an executive assistant should have in their cover letter?

Interpersonal skills, organization skills, and adaptability.

How long should an executive assistant cover letter be?

We suggest one page long with three to four paragraphs.

What do I include in an entry-level executive assistant cover letter?

Highlight your top achievements and if you don’t have the relevant experience, focus on highlighting transferable skills from other jobs that will be useful in the new position.

Tasuta allalaetav kaaskirja mall

Motivatsioonikiri, millele on enamikul juhtudel lisatud CV, on iga töötaotluse põhielement. Seda tüüpi kiri peab lühidalt kirjeldama oskusi, võimeid ja teadmisi, mis teil on ja mis on teatud huviga seoses otsitava ametikohaga. Selles mõttes peab kaaskiri lihtsalt sisaldama sellele ametikohale kandideerimise motivatsiooni ja põhjendusi. See peab äratama värbajas huvi ja panema ta pidama teid selle töö jaoks parimaks võimaluseks.

Kuidas koostada lihtsat kaaskirja

• 1 Valige oma valitud CV mall.
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• 4 Ärge unustage viimast viisakusvalemit. Vaadake kaaskirja viisakusvalemite näiteid.
• 5 Isiklikuma ja formaalsema ilme lisamiseks lisage lehe allossa oma allkiri
• 6 Kui soovite saata selle meili teel, eksportige oma kaaskiri PDF-vormingus.

Teised kaaskirjade näidised

Kaaskirja struktureerimise nõuanded.

Kaaskirja kirjutamise hõlbustamiseks pidage meeles, et koguge eelnevalt kogu vajalik teave. Näidake toimetaja loovust, järgides samal ajal tüpograafiliste reeglite õiget kasutamist ja jälgides, et ei tekiks kirjavigu. Sest hea kaaskiri peegeldab teie kuvandit inimese ja professionaalina. Olge oma kirjutamisel loominguline ja originaalne, jäädes samas lihtsaks, kokkuvõtlikuks ja täpseks. ‍ Näidake läbitud punktide ohutust, enesekindlust ja meisterlikkust. Rõhutage, mida saate ettevõttesse tuua ja mainige oma erialast kogemust vastavas valdkonnas. Märkige ka kõik põhipunktid, mis panevad teid end uute ideedega täitva transformeeriva agendina ilmuma. Täpsustage oma võimet saavutada kavandatud eesmärgid ja kohaneda uute suundumustega.

Näita ennast positiivselt. Ärge langege sellesse viga, et kasutate sama kaaskirja mitme ettevõtte jaoks. Koostage kaaskiri iga taotletava töö kohta. Seda tüüpi kiri võimaldab tööandjal kujundada teie isiksuse kohta arvamust, sest see annab teile võimaluse täpsustada oma motivatsioone, mida lihtsas CV-s tegelikult ei kirjeldata.

Lihtsa ja tõhusa kaaskirja kirjutamise soovitused

• Laiendage Intro ‍ Pidage meeles, et pärast kõne valemit peate välja töötama sissejuhatuse, kus tutvustate end ametlikult ja isiklikult. Ärge unustage märkida peamist eesmärki, mis ajendas teid seda kirja kirjutama.
• Struktureerige oma kirja sisu Laske end juhinduda järgmistest küsimustest: – Miks?, Mis eesmärgil?, Kuidas?, Miks soovite selles ettevõttes töötada? → selles osas peate kirjeldama, mida saate ettevõttele tuua. – Rõhutage, kuidas teie teadmised võivad oluliselt mõjutada ettevõtte funktsioonide arengut ja majandussektorit, kus ta tegutseb. - Kuidas te seda teeksite tee seda? → lihtsalt rõhutab teie teadmisi ja võimeid professionaalina – Rõhutage oma õnnestumisi, varasemaid kogemusi, diplomeid, saadud tunnustusi või auhindu.
• Olge oma järeldustes otsekohene Andke teada, et olete vestluseks saadaval, esitades kontaktteabe, näiteks oma e-posti aadressi, telefoninumbri ja postiaadressi. Kui need kontaktandmed muutuvad, ärge unustage uuendada oma CV-d ja kaaskirja ning saata need uuesti ettevõtetele, kes on need juba saanud.
• Hoolitse paigutuse eest Teie kaaskiri peab olema kooskõlas teie CV-ga. Värbaja peab esmapilgul nägema, et need 2 dokumenti moodustavad ühe taotluse. Kasutage oma kaaskirjas samu värve, fonti, ikoone jne, mis oma CV-s. See väike näpunäide aitab teil luua tõhusa ja professionaalse rakenduse.

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Executive Assistant To CEO Cover Letter Examples

Use these Executive Assistant To CEO cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Executive assistants provide support to top executives in a company. They handle a variety of tasks, such as scheduling appointments, handling correspondence, and preparing reports.

To be successful in this role, you need to be highly organized and have excellent communication skills. In addition, you should be able to work independently and be able to handle confidential information.

Use these examples to write a cover letter that will help you stand out from the competition.

Formal/Professional Writing Style Example

I am confident that my extensive administrative experience, proven ability to manage a wide range of responsibilities, and unwavering dedication to supporting executive leadership make me the ideal candidate for the role of Executive Assistant to the CEO.

With over 10 years of experience assisting high-level executives within various industries, I have honed my skills in managing complex schedules, coordinating travel arrangements, and organizing company events. My ability to prioritize tasks and maintain a high level of confidentiality has consistently earned me commendations from my superiors, and I know that I could bring that same dedication and commitment to this position.

In my previous role as Executive Assistant to the CEO at XYZ Company, I played a vital role in driving the company’s success while ensuring smooth daily operations. I effectively managed internal and external communication on behalf of the CEO, and was highly successful in cultivating and maintaining productive working relationships with individuals at all levels within the organization.

My strong organizational, communication, and problem-solving skills, along with my ability to work independently, make me an excellent fit for this position. I am highly proficient in Microsoft Office Suite and various project management tools, which I believe would allow me to seamlessly transition into your company’s work environment and contribute to its success immediately.

I am excited about the opportunity to join your prestigious organization and provide exceptional support to your leadership team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications in further detail during an interview.

[Your Full Name]

Entry-Level Writing Style Example

My name is Jordan Davis, and I recently graduated from University of Central Florida with a Bachelor of Science in Business Administration. As an organized, detail-oriented, and highly adaptable individual, I am confident in my ability to excel in this role while providing indispensable support to your CEO.

Throughout my academic career, I acquired valuable skills in project management, effective communication, and office administration. I completed internships with two well-known corporations, where I gained hands-on experience in managing schedules, handling confidential information, and liaising with cross-functional teams to meet company objectives. These experiences have prepared me to take on the challenging aspects of an Executive Assistant role.

Additionally, I am highly proficient in Microsoft Office Suite, as well as various project management tools and software. My ability to efficiently multitask and manage changing priorities allows me to effectively manage the diverse range of responsibilities that come with being an Executive Assistant.

I am thrilled by the opportunity to work with your esteemed organization, and contribute to achieving the company’s goals. I look forward to discussing how my skills and experiences can contribute to the success of your CEO and organization as a whole. Thank you for your time and consideration.

Jordan Davis

Networking/Referral Writing Style Example

I was recently referred to this opportunity by my former colleague and close friend, Jane Smith, who is currently working as a Project Manager within your company. Jane and I have had the privilege of collaborating on multiple projects throughout our careers, and she believes my background and skillset would make me an ideal fit for this role.

As someone who thrives in fast-paced environments, I have spent the past five years providing high-level administrative support to C-suite executives at reputable organizations. My attention to detail, excellent communication skills, and ability to multitask effectively have allowed me to manage complex schedules, coordinate international travel, and oversee the planning of various corporate events, all while maintaining a strong sense of discretion and professionalism.

Having handled sensitive and confidential documentation on numerous occasions, I understand the importance of maintaining complete confidentiality in my role as an executive assistant. Moreover, my strong rapport with Jane further highlights my integrity and suitability for this position.

In working with your esteemed company, I am confident in my ability to make a significant impact as the Executive Assistant to your CEO. I am excited about the prospect of contributing to your ongoing success and look forward to discussing my qualifications in greater detail.

Thank you for considering my application, and I hope to have the opportunity to speak with you soon.

[Your Name]

Enthusiastic/Passionate Writing Style Example

Ever since I discovered your company, I’ve been thoroughly impressed by its forward-thinking approach, innovative ideas, and commitment to excellence. As someone who thrives in fast-paced, dynamic environments, I am elated at the prospect of providing invaluable support to your CEO and contributing to the success of your team.

Throughout my professional career, I’ve honed my organizational, communication, and problem-solving skills while working in various administrative capacities. My competency in prioritizing tasks, managing schedules, and coordinating events has led to significant efficiency improvements in previous roles. Accounting for these experiences, I am confident in my ability to manage any challenges that may arise and keep the CEO’s professional life running smoothly.

Being an ardent learner, I have also embraced every opportunity to engage with new technologies and processes to stay ahead in the administrative field. I am eager to apply this mindset at your company and collaborate with team members in expanding my skills, which will ultimately result in better support for the CEO and the organization at large.

As a fiercely dedicated, proactive, and adaptable professional, I wholeheartedly commit to providing the highest level of support to your CEO, ensuring that they can focus on important strategic decisions and lead the company to continued success.

Thank you for considering my application. I am truly excited about the possibility of joining your prestigious organization, and I am confident that my skills and passion make me the perfect fit for this position. I look forward to the opportunity to discuss my candidacy further.

Warmest regards,

Problem-Solving Writing Style Example

Having researched and learned about the recent challenges your company is facing with expanding project demands and increasing administrative duties, I am confident that my proven skills and experiences will make me the perfect candidate to not only take on these responsibilities but also contribute significantly to your company’s overall success.

As an experienced Executive Assistant with over six years of industry exposure, I am no stranger to juggling multiple tasks, managing strict deadlines, and maintaining effective communication within a team. My roles in various multinational corporations have prepared me to ensure seamless coordination and execution of projects without causing any hindrance to the smooth functioning of an organization.

Understanding that the key to overcoming the current challenges lies in increased efficiency, I have honed my proficiency in Microsoft Office Suite, project management tools, and scheduling software to make certain that I can quickly adapt to your company’s existing systems. This proficiency, combined with my exceptional ability to exercise discretion and maintain confidentiality, will enable me to prioritize tasks and work closely with the CEO to address pending issues and find timely solutions.

In my most recent position as an Executive Assistant to the CEO of a fast-paced tech company, I successfully managed a diverse range of functions, including organizing board meetings, maintaining the CEO’s calendar, and being a reliable point of contact for both internal and external stakeholders. Tackling these responsibilities effectively not only helped streamline administrative processes but also drove positive company results.

I am excited about the opportunity to contribute in solving the challenges faced by your company and work alongside a visionary CEO who values the significance of collaborative efforts towards success. I am eager to discuss how my skills and experiences can benefit your organization and drive the desired outcomes.

Thank you for considering my application.

Storytelling/Narrative Writing Style Example

Allow me to share a brief anecdote that I believe showcases my passion and qualifications for this role.

It was a crisp autumn morning in 2016, and I was tasked with organizing a last-minute board meeting for my then-CEO at a fast-growing tech company. The pressure was immense, but I knew I had to rise to the occasion. I remember sipping my second cup of coffee for the day, as I meticulously crafted the agenda, liaised with board members across different time zones, and booked a suitable venue — all within a tight deadline. Despite the challenges, the meeting was a resounding success, which earned me a heartfelt handshake and a commendation from the CEO.

Fast forward to today, and I am eager to bring that same level of dedication and enthusiasm to the Executive Assistant role at your organization. With over six years of experience supporting top-level executives, I have honed my ability to prioritize tasks, manage complex schedules, and build strong relationships with clients and colleagues alike.

I am confident that my strong organizational skills, attention to detail, and ability to adapt to ever-changing situations make me an ideal candidate for this position. Furthermore, I am excited about the prospect of working alongside a visionary leader such as your CEO and contributing to the continued success of your company.

Thank you for considering my application. I am looking forward to the opportunity to further discuss how my skills and experiences align with your organization’s needs and how I can contribute to its growth and success.

Sales Operations Analyst Cover Letter Examples

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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17 Professional Administrative Assistant Cover Letter Examples for 2024

Your administrative assistant cover letter must immediately highlight your organizational skills. Employers seek meticulous attention to detail in candidates. In the second paragraph, showcase your ability to communicate effectively both verbally and in writing. Your cover letter should reflect your interpersonal expertise and capacity for seamless office management.

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Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Administrative Assistant Ii

Cover letter guide.

Administrative Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrative Assistant Cover Letter

Key Takeaways

By Experience

Crafting a compelling administrative assistant cover letter can be a tricky part of your job search. You've found the perfect position, and the application calls for a cover letter, not just a repetition of your resume. It's your chance to share a standout achievement, giving it life beyond bullet points. Striking the balance between professionalism and a fresh, unique voice—without stepping into clichés—is essential, all while keeping it to one succinct page. Let's guide you through creating a cover letter that opens doors.

• Introduce your profile to catch recruiters' attention;
• Use professional templates and examples to make sure your administrative assistant cover letter follows the best industry standards;
• Settle on your most story-worthy achievement to shine a light on what makes your application unique;
• Write a administrative assistant cover letter, even when you lack professional experience.

Ready to start with the basics: upload your resume to Enhancv's AI, below, to see the administrative assistant cover letter it would write for you.

If the administrative assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

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Administrative Assistant cover letter example

Leroy Bayley

New York, NY

+1-(234)-555-1234

[email protected]

• Customization: The cover letter is tailored for an Administrative Assistant role, emphasizing the applicant's relevant experience and achievements, such as leading initiatives to improve scheduling and task management systems.
• Demonstration of Results: It showcases quantifiable success by mentioning a specific instance where the applicant's actions led to a 20% productivity increase, which is compelling evidence of their potential impact on the company.
• Company Research: The letter reflects the applicant's awareness of the company's values by mentioning its commitment to quality and innovation, suggesting that the candidate has done their homework and is genuinely interested in the company’s culture and goals.
• Call to Action: The cover letter concludes with a proactive call to action, inviting the hiring manager to schedule an interview, which demonstrates the applicant's keenness to move forward in the application process.

The format of your administrative assistant cover letter: structure, fonts, margins, and more

Your administrative assistant cover letter should include a header (with your name, position, and date); a greeting and introductory paragraph; a body and closing paragraphs; and an optional signature.

Remember that you're writing your administrative assistant cover letter for recruiters - as the Applicant Tracker System won't scan this content.

Here are a few more tips and tricks to keep in mind when formatting your administrative assistant cover letter:

• Use the same font in your administrative assistant cover letter and resume . We recommend modern fonts, e.g. Lato and Rubik, to help you stand out, instead of the stereotypical Arial and Times New Roman.
• Each paragraph should have single spacing, which is already set up for you in our cover letter templates .
• Our cover letter builder follows industry standards for your administrative assistant cover letter formatting - with a one-inch margin, surrounding your content.
• Always export your administrative assistant cover letter in PDF to ensure the image or text quality stays the same and your writing isn't moved about.

The top sections on a administrative assistant cover letter

• Header: This includes your contact information, the date, and the employer's contact information, necessary for ensuring the recruiter can easily get in touch with you.
• Greeting: Tailor this to the hiring manager if possible, as personalization can demonstrate your attention to detail—a crucial skill for an administrative assistant.
• Introduction: Briefly introduce yourself and express your enthusiasm for the administrative assistant role, highlighting your organizational skills and readiness to support the workplace efficiently.
• Body: In one or two paragraphs, detail your relevant experience, skills in managing office tasks, proficiency in software used for administration, and any specific achievements or accolades that underline your suitability for the role.
• Closing: Reiterate your interest in the position, thank the reader for their time, offer any additional attachments like references, and provide a call to action, such as a request for an interview, showcasing proactive communication skills.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: Necessary for managing schedules, coordinating meetings, and handling multiple tasks effectively.
• Strong communication abilities: Crucial for drafting correspondence, engaging with clients, and conveying information clearly to other team members.
• Proficiency in office technology: Knowledge of office software, such as Microsoft Office Suite and email management, for efficient completion of tasks.
• Attention to detail: Vital for accurate data entry, proofreading documents, and maintaining records without errors.
• Time management expertise: Ability to prioritize tasks, meet deadlines, and manage the executive's calendar efficiently.
• Proactive problem-solving: The capacity to anticipate potential issues and take initiative to resolve them, minimizing disruptions to daily operations.

Kick off your administrative assistant cover letter: the salutation or greeting

When writing your administrative assistant cover letter, remember that you're not writing for some complex AI or robot, but for actual human beings.

And recruiters, while on the lookout to understand your experience, would enjoy seeing a cover letter that is tailored to the role and addresses them . Personally.

So, if you haven't done so, invest some time in finding out who's the hiring manager for the role you're applying to. A good place to start would be LinkedIn and the corporate website.

Alternatively, you could also get in touch with the company to find out more information about the role and the name of the recruiter.

If you haven't met the hiring manager, yet, your administrative assistant cover letter salutation should be on a last-name basis (e.g. "Dear Mr. Donaldson" or "Dear Ms. Estephan").

A good old, "Dear HR Professional" (or something along those lines) could work as your last resort if you're struggling to find out the recruiter's name.

List of salutations you can use

• Dear Hiring Manager,
• Dear [First Name Last Name],
• Dear [Job Title],
• Dear [Department Name] Team,
• Dear [Company Name] Recruiter,
• Dear Sir or Madam,

The administrative assistant cover letter introduction: focusing on your unique value, with a creative twist

You are not the only one wondering how to start your administrative assistant cover letter. Those first two sentences introduce your profile and should be memorable.

No pressure.

When beginning your administrative assistant cover letter , immediately point out the unique value of working with you. In other words, what you promise to bring to the role by using your past track record of success.

Start your administrative assistant cover letter with a creative twist by telling a joke or stating something relatable. Select this type of introduction only if it aligns with the company culture.

What comes next: your administrative assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrative assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrative assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your administrative assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your administrative assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your administrative assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

No experience administrative assistant cover letter: making the most out of your profile

Candidates who happen to have no professional experience use their administrative assistant cover letter to stand out.

Instead of focusing on a professional achievement, aim to quantify all the relevant, transferrable skills from your life experience.

Once again, the best practice to do so would be to select an accomplishment - from your whole career history.

Another option would be to plan out your career goals and objectives: how do you see yourself growing, as a professional, in the next five years, thanks to this opportunity?

Be precise and concise about your dreams, and align them with the company vision.

Key takeaways

Summarizing the most important aspects in writing your administrative assistant cover letter, remember to:

• Create a personalized administrative assistant cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrative assistant cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrative assistant cover letter with two sentences that reflect what is most important about your application;
• Your administrative assistant cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrative assistant cover letter with a nod to the future with what you aim to achieve in this potential role.

Administrative Assistant cover letter examples

Explore additional administrative assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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Executive Assistant Sample Cover Letter

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Administrative Assistant Cover Letter: 15 Examples & Templates Included

If you are looking for an administrative assistant cover letter that is going to grab the attention of a hiring manager, then look no further. This blog post will give you some great examples and tips on how to write your own successful administrative assistant cover letter.

The first thing that you need to do is figure out what type of position that you are applying for. You want your cover letter to be tailored specifically for this one job because it shows the employer that you really care about their company and have taken time in order not to only apply but make sure they see exactly why they should hire YOU! Once you’ve done this, it’s time to start writing! The best way I know how is by starting with a powerful introduction sentence like “

The Administrative Assistant role is in high demand. There are many different types of assistants, and each type has a specific job description that you will need to know in order to write an effective administrative assistant cover letter. The following blog post provides the most important information about this position, including how it differs from other secretarial roles.

For More: Cover Letter for Assistant Professor: 05 Example ideas

Executive assistant cover letter

Dear Hiring Manager, I am writing in response to your recent advertisement for an executive assistant position. I am confident that my experience in the accounting department, as well as my years of administrative support, are ample proof that I can handle the responsibilities required of this role. As an executive assistant, I have supported multiple supervisors over the years while working in accounting. The position has allowed me to utilize my skills in communication, problem-solving, and leadership to provide quality support. For example, in one instance I was able to successfully resolve an issue that occurred between management and finance. As a result of my timely intervention, everyone came away satisfied with the outcome. Another highlight is when I took on the responsibility of training new hires. Because of my excellent communication skills, this role provided me with wonderful opportunities to mentor and coach others. I believe that my skills and experience would be an excellent fit for the executive assistant role and I am eager to discuss this opportunity further with you. Thank you for your time and consideration. Sincerely, Your name

COVER LETTER SAMPLE 2

Dear Sir/Madam,

I am writing in response to your job listing on X company’s website for a project assistant position. So I believe that my experience in both sales and administration makes me an ideal candidate for the role, as it would allow me to utilize my skills in organization, communication, problem-solving, teamwork, and leadership.

I have years of experience in the sales department including cold calling and working directly with customers. In addition, I was an administrative assistant for seven months for a company that produced software and hardware products. Some of my duties included filing, sorting emails, handling phone calls, and running errands.

My past experiences have provided me with excellent organizational and communication skills, which I would be able to utilize as a project assistant. In addition, I am able to work independently and handle multiple tasks simultaneously. I am confident that I can be an asset to your team and would love to discuss the position further with you.

Thank you for your time and consideration.

Office assistant cover letter

Dear Hiring Manager,

I am writing in response to your recent advertisement on Craigslist for an administrative assistant. I have attached my resume for consideration. Based on the requirements listed in the ad, I believe that I have the necessary skills and experience to meet all of your needs.

I spent five years as a legal secretary after I graduated from college. In that role, I was responsible for handling all of the administrative tasks for three attorneys. This experience has taught me how to handle multiple tasks simultaneously and stay organized under pressure.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am proficient in typing, as well as using the Internet for research. Also have excellent customer service skills and strong written and verbal communication ability.

I would be grateful if you would consider me for this position, and I look forward to hearing from you soon. My phone number is 555-555-5555.

Sincerely Your Name

COVER LETTER SAMPLE 4

Hello Hiring Manager, I am writing in response to your job listing for an administrative assistant on Craigslist. I have enclosed my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position. I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing. For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter. I would be grateful if you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555. Thank you, Your name

Application letter for administrative assistant

I am writing in response to your job advertisement for an administrative assistant. I have attached my resume for your review. As you can see from my qualifications, I have the experience and skills that you are looking for in this position.

I have over five years of administrative experience, including two years as a personal assistant to a CEO. In this role, I was responsible for handling all of his personal and professional duties. I am extremely organized and can handle multiple tasks simultaneously. I also have excellent customer service skills and am able to communicate effectively both verbally and in writing.

For the past three years, I have been working as an administrative assistant for a catering company. My duties there included managing schedules and time sheets for over 100 employees. I am extremely comfortable with computers and proficient in typing and social media. In addition, I handled payroll and was responsible for filing all employee tax forms every quarter.

If you would consider me for this administrative assistant position. I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 6

Hiring Manager,

I saw your advertisement for an administrative assistant online and would like to be considered for the position. Also have attached my resume as requested, and below I have outlined some of my most relevant skills.

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Word, Excel, PowerPoint and Access. I am also proficient in several social media platforms, such as Twitter and Facebook.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon.

Sample cover letter for administrative assistant

I am a quick learner and have no problem picking up new software programs. In fact, I am currently proficient in Microsoft Office. I am also proficient in several social media platforms, such as Twitter and Facebook.

I have five years of administrative experience, including two years working for a Fortune 500 company where I provided support for a team of executives. In this role, I was responsible for monitoring emails and calendar appointments to ensure that all deadlines were met. I am also extremely detail-oriented and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 8

I saw your advertisement for an administrative assistant online and would like to be considered for the position. So I have attached my resume as requested, and below I have outlined some of my most relevant skills.

Administrative assistant cover letter examples

I am writing in response to your advertisement for an administrative assistant. So I would like to be considered for the position.

I have five years of administrative experience, including two years working as a confidential executive assistant. In this role, I provided support for a team of executives in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 10

I am writing to apply for the administrative assistant position that I saw on your website. I have five years of experience as an executive assistant and two years of experience working in a Fortune 500 company. So I am proficient in Microsoft Office and have a proven track record of being able to handle multiple tasks simultaneously without sacrificing quality or accuracy.

I am a quick learner and can easily pick up new software programs. I’m also proficient in social media platforms such as Twitter and Facebook.

For More: Personal Assistant Cover Letter: 05 Samples & Templets ideas

Administrative assistant cover letter no experience

I am writing in response to your advertisement for an office manager position. I believe that my experience will make me an asset to your company and I would like to be considered for this position.

With over five years of office management experience, I have a proven track record of hiring and training employees as well as providing them with guidance and support throughout their employment. I know that you will find my previous experience managing people to be beneficial. So I am also proficient in Microsoft Office and can easily learn new software programs when necessary.

I am a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy. Also I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 12

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am a quick learner and can easily pick up new software programs. So I also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

I would love the opportunity to discuss my qualifications with you in further detail. And I look forward to hearing from you soon. My phone number is 555-555-5555.

COVER LETTER SAMPLE 13

my name is Jane Doe with three years of experience as an office manager for a government agency. I have a degree in business administration and an extensive background in managing people, office equipment and supplies.

I am writing to apply for your office manager position that was recently advertised on the company website. So I would love the opportunity to discuss my qualifications with you in further detail and I look forward to hearing from you soon. My phone number is 555-555-5555.

Application letter for teaching job

I am writing to apply for the office manager position that I saw on your website. With over five years of experience as an office manager, So I have a proven track record of successfully managing employees and providing them with guidance and support. I know that you will find my previous experience managing people to be beneficial.

I am also proficient in Microsoft Office and can easily learn new software programs when necessary. So I’m a quick learner and can handle multiple tasks simultaneously without sacrificing quality or accuracy.

COVER LETTER SAMPLE 15

my name is Jane Doe with three years of experience as a office manager in the nonprofit industry. I have a degree in business administration and an extensive background in customer service. So I’m writing to apply for your office manager position that was recently advertised on the company website.

I am a quick learner and can easily pick up new software programs when necessary. Also have experience with office equipment and supplies and believe that my previous experience will make me an asset to your company.

Conclusion:

There are many things to consider when writing a cover letter for an administrative assistant position, and we’ve provided 15 examples and templates that you can use to make your job search easier. Also we hope this will help get your resume noticed by the right people at the company where you want to work. So If it doesn’t seem like any of these fit what’s on your mind, check out our other blog posts or contact us with more information about yourself!

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Executive Personal Assistant Cover Letter Example (Free Guide)

Create an executive personal assistant cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for an opportunity to help executives manage their busy lives? Our Executive Personal Assistant Cover Letter Guide is the perfect resource for you! Our guide will provide you with the advice and information you need to create a standout cover letter that captures the attention of hiring managers and demonstrates your qualifications.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Dear [Recipient Name],

I am writing to apply for the position of Executive Personal Assistant advertised on [website name]. I am confident that my background and experience make me an ideal candidate for the job.

I have been an Executive Personal Assistant for over 6 years, so I am very familiar with the tasks associated with this role. I possess excellent organizational skills and have a proven track record of staying ahead of deadlines. I am able to multi-task and prioritize tasks efficiently, and I am able to work independently, as well as collaboratively with a team. I am also highly proficient in managing the schedules and travel arrangements of executive staff.

I have a great deal of experience in providing administrative support to senior executives. I am well versed in preparing reports, managing databases, and responding to emails. I have extensive experience in managing calendars, making travel arrangements, and dealing with correspondence. I am also experienced in developing presentations for meetings and preparing agendas.

I am passionate about providing excellent customer service and I am confident that I can effectively meet the needs of your organization. My positive attitude and strong work ethic have allowed me to excel in this role in the past. I am confident that my experience and skills make me an ideal candidate for this position.

I am eager to discuss my qualifications in more detail. Please contact me at your earliest convenience to arrange an interview. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Executive Personal Assistant Cover Letter?

• A Executive Personal Assistant cover letter is a must for any individual looking to secure a position in this field.
• It is your opportunity to make a good first impression on the employer and demonstrate your qualifications and skills.
• A well-written cover letter will show potential employers that you are a serious candidate who is qualified and experienced for the position.
• A cover letter also demonstrates your communication skills, which are essential for a successful Executive Personal Assistant.
• It is also an opportunity to showcase your personality and enthusiasm for the role.
• Your cover letter should show that you have the necessary qualifications and experience, as well as your enthusiasm for the job.
• A cover letter is a great way to make a good impression on potential employers and secure a position as an Executive Personal Assistant.

A Few Important Rules To Keep In Mind

• Keep the cover letter concise and to the point, no longer than one page.
• Start the cover letter by introducing yourself and expressing your interest in the role.
• Provide concrete examples of how your experience and qualifications match the job requirements.
• Highlight your ability to multitask, prioritize, and manage multiple projects.
• Mention any awards you have received or any special recognition you have achieved.
• Describe any specialized training you have completed that is relevant to the role.
• Focus on the skills you have that will benefit the organization specifically.
• Ensure that the cover letter is free of spelling and grammatical errors.
• Include a professional closing statement and thank the employer for considering your application.

What's The Best Structure For Executive Personal Assistant Cover Letters?

After creating an impressive Executive Personal Assistant resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Executive Personal Assistant cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Executive Personal Assistant Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Executive Personal Assistant, I am confident that I have the qualifications and experience necessary to make a positive contribution to your team. My expertise includes providing support to executive-level staff, managing calendars and travel arrangements, and developing effective office systems.

I am a highly organized professional with strong interpersonal and communication skills. I have a proven track record of providing exceptional administrative support, managing multiple tasks and projects, and meeting tight deadlines. I have extensive knowledge of office management and practices, as well as the ability to prioritize tasks and manage day-to-day operations.

I have extensive experience in organizing and coordinating complex travel and meeting arrangements, including itineraries, reservations, and transportation. I am also skilled in creating and maintaining filing systems, and preparing detailed reports. My experience working with various software programs, including Microsoft Office Suite, makes me an ideal candidate for this position.

In my previous role, I was responsible for managing the day-to-day operations of a high-level executive’s office, as well as handling confidential documents and other sensitive information. I am a reliable and dependable professional who is committed to providing the highest level of service to my employer. I am confident that I can bring my administrative and organizational skills to your organization and make a positive contribution.

I am eager to meet with you to discuss my qualifications and experience, and how I can help your organization succeed. Please contact me at your earliest convenience and I will be happy to provide you with any additional information you may need. Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Executive Personal Assistant Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Failing to research the company and the position
• Using an outdated resume
• Failing to customize the letter for each company and job description
• Using a generic greeting, such as "To whom it may concern"
• Including irrelevant information
• Not proofreading the letter for errors
• Using overly formal language
• Making it too long or too short
• Not addressing the hiring manager by name
• Focusing too much on yourself and not enough on the company
• Not including a call to action

Key Takeaways For an Executive Personal Assistant Cover Letter

• Demonstrate your ability to work in a fast-paced environment.
• Highlight your experience in managing busy schedules and handling multiple tasks.
• Offer your knowledge of office protocols and procedures.
• Showcase your strong organizational skills and attention to detail.
• Mention your advanced computer skills and knowledge of software programs.
• Display your ability to work with top-level executives and other professionals.
• Point out your effective communication skills, both verbal and written.
• Discuss your proven record of reliability and confidentiality.

More From Forbes

3 tips for including internship experience in a cover letter.

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How to stand out from the crowd as a new grad with internship experience

If you are a fresh graduate looking for a new job, a cover letter can help paint a helpful context of who you are and why you would be an excellent fit for the company. For seasoned professionals with considerable career milestones, resumes are often adequate to show their skillsets and how they would perform at a new job. Indicators like the type of company, pace of promotion, and scope of responsibilities paint a picture for the hiring managers of how they can expect the candidate to perform even before the interviews.

The good news for new graduates is that they are on an even playing field as they embark on a new career path with their peers. The downside is the need for additional information for the candidate to stand out from the crowd. Internship experience can be an advantage if leveraged and narrated correctly. When a company hires a new graduate, it knows the lack of experience and proof points to consider in the candidate. They are therefore looking for genuine interest, willingness to learn, and potential in new grads. If you have internship experience, including them in your cover letter is an excellent opportunity to feature these qualities. Here are a few tips on how to do this best.

Showcase Your Decision-making Process

One risk of hiring new graduates is that they may quit quickly if they find that the industry or the job function is not what they expected. If you have interned at a similar company, you can explain how that experience solidified your interest in the field and helped you narrow down the jobs you are genuinely interested in. By discussing your decision-making process and how the internship provided real-life perspective, you can demonstrate that you are a knowledgeable decision-maker rather than someone who is simply influenced by outside perspectives.

On the other hand, if you interned in an entirely different industry and position, you can use this experience to demonstrate that you discovered what you truly want to pursue. Highlight the positive lessons learned during the internship and avoid speaking negatively about past opportunities. The crucial point is to showcase what you gained from the experience and how it has strengthened your interest in the current company and role.

Be Truthful About The Scope Of Your Experience

Internship experiences can vary widely depending on the company, from simply shadowing an employee to conducting in-depth analysis or participating in structured rotational programs. However, it's important to note that internships typically don't involve holding leadership positions or having significant decision-making authority. It's essential to be honest about your role and responsibilities during an internship, as exaggerating or misrepresenting your experience will likely be noticed by hiring managers.

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In addition, you should not disclose any confidential information about the company at any time. Keep your account of the experience brief and truthful.

Highlight Relevant Skillsets And Potential

If your previous internship provided you with the skills described in the job requirements for the position you are applying for, be sure to emphasize this and explain how you used those skills, as well as your eagerness to further develop them. For example, if you gained experience in analyzing complex datasets during your internship, highlight how you enhanced the company's training through your independent learning efforts, express your enthusiasm for the skill, and illustrate how it contributed to the team's goals to demonstrate your understanding of the practical application of your work. This can show your potential for growth, desire to learn, and proactive orientation towards your job, attributes all hiring managers seek.

When hiring recent graduates, hiring managers are aware that the candidates do not have extensive pre-existing skill sets or decision-making experience. They are hired with the expectation to learn quickly, contribute enough to offset the onboarding and training efforts, and hopefully grow within the company. Including an internship experience in your cover letter can help alleviate any concerns the hiring manager may have about your genuine interest in the company and role, and your desire to learn. It also provides a context for the kind of employee you will be, in ways a resume cannot for new grads.

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