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Council Minutes

Unconfirmed MINUTES

Ordinary Council Meeting

6:00pm, 10 August, 2021

Council Chambers (Level 1), Civic Centre,

23 Dundebar Road, Wanneroo

RECORDING AND ACCESS TO RECORDINGS OF COUNCIL MEETINGS POLICY

·                 To ensure there is a process in place to outline the access to recorded Council Meetings.

·                 To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Meeting Minutes and that any reproduction of these Minutes are for the sole purpose of Council business.

Implications

City of Wanneroo Strategic Community Plan 2017/2018 to 2026/2027:

“4 Civic Leadership

4.2 Good Governance

4.2.1 Provide transparent and accountable governance and leadership”

Recordings pertaining to the proceedings of Council Meetings shall be retained in accordance with the State Records Act 2000.

Implementation

This Policy shall be printed within the Agenda of all Council Meetings which include:

·                 Ordinary Council Meeting;

·                 Special Council Meeting;

·                 Annual General Meeting of Electors; and

·                 Special Electors Meeting.

To advise the public that the proceedings of the meeting are recorded.

Evaluation and Review Provisions

Recording of Proceedings

1.          Proceedings for Council Meetings; as well as Deputations and Public Question Time during these meetings shall be recorded by the City on sound recording equipment, except in the case of a meeting where Council closes the meeting to the public.

2.          Notwithstanding subclause 1, proceedings of a Council Meeting, which is closed to the public, shall be recorded where the Council resolves to do so.

3.          No member of the public is to use any audio visual technology or devices to record the proceedings of a Council or Committee Meeting, without the written permission of the Mayor or the Mayors Delegate.

Access to Recordings

4.          Members of the public may purchase a copy of the recorded proceedings or alternatively, listen to the recorded proceedings at the Civic Centre. Costs of providing a copy of the recorded proceedings to members of the public will include staff time to make the copy of the proceedings; as well as the cost of the digital copy for the recording to be placed on. The cost of staff time will be set in the City’s Schedule of Fees and Charges each financial year.

5.          Council Members may request a copy of the recording of the Council proceedings at no charge.

6.          All Council Members are to be notified when recordings are requested by members of the public, and of Council.

7.          Transcripts can be produced on the request of the Chief Executive Officer and will include staff time set by the City’s Schedule of Fees and Charges.

COMMONLY USED aCRONYMS AND THEIR mEANING

 

 

Australian Business Number

 

Australian Company Number

 

 

City of Wanneroo Corporate Business Plan

 

Coastal Hazard Risk Management & Adaption Plan

 

City of Wanneroo

 

Consumer Price Index

 

Department of Biodiversity Conservation and Attractions

 

Department of Fire and Emergency Services

 

Department of Education Western Australia

 

Department of Health

 

Department of Planning Lands and Heritage

 

District Planning Scheme No. 2

 

Department of Local Government, Sport and Cultural Industries

 

Department of Water and Environmental Regulation

 

Environmental Protection Authority

 

Goods and Services Tax

 

Joint Development Assessment Panel

 

Long Term Financial Plan

 

Metropolitan Region Scheme

 

Main Roads Western Australia

 

Public Open Space

 

Public Transport Authority of Western Australia

 

State Administrative Tribunal

 

City of Wanneroo Strategic Community Plan

 

Western Australian Local Government Association

 

Western Australian Planning Commission

Unconfirmed Minutes of Ordinary Council Meeting

held on Tuesday 10 August, 2021

Item  1               Attendances    1

Item  2               Apologies and Leave of Absence   2

Item  3               Public Question and Statement Time    2

Public Questions Received in Writing Prior to the Meeting    2

PQ01-08/21     Mr P Walker, Bowmore Drive, Wanneroo   2

PQ02-08/21     Ms C George, Appleby Drive, Darch   4

Public Statement Received in Writing Prior to the Meeting    7

PQ03-08/21     Mr J Young, Railway Road, Wanneroo   7

Item  4               Confirmation of Minutes    8

OC01-08/21      Minutes of Ordinary Council Meeting held on 13 July 2021   8

Item  5               Announcements by the Mayor without Discussion    8

Item  6               Questions from Council Members    8

CQ01-08/21     Cr Newton – Council Member Complaints Costs   8

CQ02-08/21     Cr Newton – Ocean Reef Road Speed Limit Main Roads Response   9

Item  7               Petitions    9

New Petitions Received   9

PT01-08/21       Requesting Change to Local Laws for Dogs Off Leash at Gumblossom Reserve   9

PT02-08/21       Traffic Safety Issues – Hartfield Drive, Landsdale   9

Update on Petitions   9

Item  8               Reports    9

Planning and Sustainability   10

Strategic Land Use Planning & Environment   10

PS01-08/21       Review of Local Planning Policy 4.12: Heritage Places   10

PS02-08/21       To consider changing the City's Environmental Advisory Committee to an Advisory Group and review the Terms of Reference   10

PS03-08/21       Consideration of Actions Relating to Developer Contribution Arrangement   11

Approval Services   11

PS04-08/21       Planning Reform of the Western Australian Planning System Phase 2   11

PS05-08/21       Review of Local Planning Policy No. 2.8: Licensed Premises   12

PS06-08/21       Consideration of Proposed Local Planning Policy No. 4.29: Renewable Energy Systems following advertising   12

PS07-08/21       Consideration of Development Application for Telecommunications Facility at Lot 1450 (9) Pacific Promenade, Alkimos (DA2021/351) 13

PS08-08/21       Preparation of Amendment No. 199 to District Planning Scheme No. 2 - Land Use Permissibility for Car Park in the General Rural and Rural Resource Zones   14

Assets   15

Strategic Asset Management   15

AS01-08/21       State & National Government Black Spot Program 2022-2023   15

Infrastructure Capital Works   16

AS02-08/21       Funding Committed to the City as a Result of the March 2021 State Election Campaign: Part 2   16

Assets Maintenance   17

AS03-08/21       21029 - The Supply, Installation, Maintenance and Advertising on Illuminated Street Signs   17

Community & Place   17

Corporate Strategy & Performance   18

Business & Finance   18

CS01-08/21      Financial Activity Statement for the period ended 30 June 2021   18

Transactional Finance   18

CS02-08/21      Warrant of Payments for the Period to 30 June 2021   18

Property Services   19

CS03-08/21      Old Yanchep Surf Club Site - Proposed Agreement for Lease and Ground Lease   19

Council & Corporate Support   20

CS04-08/21      Donations to be considered by Council - August 2021   20

Chief Executive Office   21

Governance & Legal   21

CE01-08/21      Complaint Handling Policy and Amendments to the Standing Orders Local Law    21

CE02-08/21      Fraud and Misconduct Control and Resilience Policy Review    24

Item  9               Motions on Notice    25

MN01-08/21     Cr Natalie Sangalli – Splendid Park Floodlighting Upgrade   25

Item  10            Urgent Business    25

Item  11            Confidential   25

CR01-08/21      Mindarie Regional Council's Resource Recovery Facility   26

Item  12            Date of Next Meeting    26

Item  13            Closure    26

Appendix 1 Ordinary Council Agenda – 10 August 2021   27

Mayor Roberts declared the meeting open at 6:00pm and read the prayer.

Good evening Councillors, staff, ladies and gentlemen, we wish to acknowledge the traditional custodians of the land we are meeting on, the Whadjuk people.  We would like to pay respect to the Elders of the Nyoongar nation, past and present, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this city and this region and I invite you to bow your head in prayer:

Lord, we ask for your blessing upon our City, our community and our Council.  Guide us in our decision making to act fairly, without fear or favour and with compassion, integrity and honesty.  May we show true leadership, be inclusive of all, and guide the City of Wanneroo to a prosperous future that all may share.  We ask this in your name. Amen

Please refer to agenda for details of full reports and attachments.

Item  1      Attendances

TRACEY ROBERTS, JP                       Mayor

Councillors:

NATALIE SANGALLI                             North Coast Ward

LINDA AITKEN, JP                                North Coast Ward

SONET COETZEE                                North Coast Ward

LEWIS FLOOD                                       North Coast Ward

FRANK CVITAN, JP                              Central Ward

JACQUELINE HUNTLEY                     Central Ward

PAUL MILES                                           Central Ward

DOT NEWTON, JP                                Central Ward

HUGH NGUYEN                                    South Ward

VINH NGUYEN                                      South Ward

GLYNIS PARKER                                  South Ward

DOMENIC ZAPPA                                 South Ward

DANIEL SIMMS                                      Chief Executive Officer

GREG BOWERING                               A/Director, Planning and Sustainability

HARMINDER SINGH                            Director, Assets

DEBBIE TERELINCK                            Director, Community & Place

NOELENE JENNINGS                          Director, Corporate Strategy & Performance

MUSTAFA YILDIZ                                  Executive Manager Governance and Legal

NATASHA SMART                                Manager Council & Corporate Support

PAUL GREER                                        Manager Property

BRIAN GEE                                             Manager Assets Maintenance

EMILLE VAN HEYNINGEN                 Manager Strategic Land Use Planning & Environment

TESS PATTERSON                              Media & Digital Communication Advisor

MADONNA ILIFFE                                 Minute Officer

Item  2      Apologies and Leave of Absence

CHRIS BAKER                                       North Coast Ward (LOA)

BRETT TREBY                                       South Ward

There were eight members of the public and two members of the press in attendance.

Item  3      Public Question and Statement Time

Public Questions Received in Writing Prior to the Meeting

 

The City provides various payment options to pay rates based on individual circumstances. Further, the City provides opportunity to enter into various payment plans before commencing formal debt recovery process. The City also has a financial hardship policy which provides relief for ratepayers who are experiencing financial hardship sue to COVID-19 or otherwise. The legal actions are taken in accordance with Sections 6.56 of for outstanding debts, which defaulted without a valid reason.

 

Number of legal actions taken to recover debts are as follows:

 

2018/19                         2,959

2019/20                         4,797

2020/21                         1,804

 

The City paid the amount for services for recovery of rates and service

 

2018/19                   $877,340

2019/20                $1,112,466

2020/21                   $892,260

 

 

The City does not brief on any legal matters to CS Legal as they provide a specific service.

 

The City paid $1,112,466 to CS Legal in 2019/20, please note that in accordance with Sections 6.56 of the these fees were fully recovered from the ratepayers who had debt recovery taken against them.  

 

The City paid $892,260 to CS Legal in 2020/21, please note that in accordance with Sections 6.56 of the these fees were fully recovered from the ratepayers who had debt recovery taken against them. 

 

4,797 rateable properties.

 

1,804 rateable properties.

 

a)      2019/20     $2,674,964.25

b)      2020/21     $3,478,324.73

 

Three

 

          2018/19:          $571,547.88

          2019/20:       $1,036,177.06

          2020/21:         $423,797.81

 

Notwithstanding the above, the City has settled matters or been successful in litigation where significant costs have been awarded to the City

 

 

 

 

          City of Wanneroo v Tah Land Pty Ltd – Supreme Court of Appeal

·           Enforcement of deed obligations

·           Costs are yet to be settled so not disclosed

 

          Ivan Bakota & Ruzica Bakota v City of Wanneroo – Supreme Court

·           Land acquisition compensation

·           Costs are yet to be settled so not disclosed

 

777 are currently in various stages of proceedings.

 

In relation to the previous questions about civil litigation, all decisions to initiate or defend Supreme Court proceedings are made by Council.

 

The City does not refer any outstanding debts to CS Legal where there is a Financial Hardship Agreement.  Hence, CS Legal do not have any involvement in financial hardship application process. If a ratepayer subsequently advises CS Legal that they are in financial hardship, the City is promptly advised.  The CS Legal debt recovery process is then placed on hold, whilst direct liaison occurs with the ratepayer in assessing their Financial Hardship.

 

1.         Marker dye is used as an indicator for the operator to see areas that have been sprayed and not to notify the public where pesticides have been sprayed.  A majority of the marker dyes are vegetable based and the products break down and fade in UV light.

 

Pesticide use in Australia (including the use of glyphosate based products) is regulated by the Australian Pesticides and Veterinary Medicines Authority (APVMA) The APVMA is responsible for assessing and registering pesticides and veterinary medicines proposed for supply in Australia and they continue to support the use of glyphosate in accordance with the product label.

2.         89 of the Health (Pesticide) Regulations 2011 (external site) sets out the 3 types of requirements that must be adhered to at all times. They can include a flashing light, warning sign on the pest control vehicle and a warning sign on the ground. All of these may be required in various combinations dependant on the situation.  When pesticides are being applied from a moving vehicle or accompanied by a moving vehicle, the requirement is for a flashing yellow light on the vehicle and warning sign on the vehicle.  The warning sign must have the words “CAUTION: [INCLUDE NAME OF CHEMICAL BEING SPRAYED]” in capital letters not less than 50mm in height and placed in a prominent position on the vehicle.

 

Leaving signage onsite for a period of 24 hours does not allow residents to make an informed decision as to whether they enter an area where herbicides have been applied as they have no indication of when the herbicide was applied and how long it has been dried on the plant. When spraying weeds within hardstand areas, only areas where weeds are present are treated with glyphosate, leaving signage out in these situations does not provide an accurate indication of where product has been applied.

3.         Activator (used by the Contractor) is a surfactant that is commonly added to herbicides to reduce drift of spray solution and increase chemical uptake by reducing the surface tension of the spray solution on leaves and improving the wetting and spreading properties of herbicides. Given its ability to increase chemical uptake into the target plant and reduces the rain fast period of chemicals.  When applied at label rates in accordance with the product label, Activator poses little risk to public health.

The City uses ‘bi-active’ products for all applications of glyphosate across the City. Bi-active glyphosate contains an ‘aquatic approved’ surfactant, allowing for use in sensitive areas such as around streams, creeks, dams, channels and drains. Glyphosate, works to control weeds by interfering with the synthesis of the amino acids phenylalanine, tyrosine and tryptophan. Glyphosate inhibits the enzyme EPSP synthase in the shikimic pathway which leads to an accumulation of shikimic acid. One of the reasons glyphosate is very safe to use is that EPSPS is found in plants but not animals. Once in the plant, glyphosate inhibits tissue growth in roots, leaves and stems. This leads to impaired photosynthesis and the ability to access water and nutrients.

4.         The City undertakes periodic weed control on hardstand areas through the City, including footpaths and verges adjacent to residential properties. 

 

Council adopted the Pesticide Management Policy in April 2019. The Policy reflects current best practice for pesticide management in the Local Government Authority environment in Western Australia whilst incorporating community views and ensuring sound risk and contract management. The objective of the Policy is to ensure that the City meets it environmental, legal and community obligations for pesticide use on land it administers in a manner that is environmentally, socially and economically responsible.  It also ensures that pesticides are applied in the City’s parks, streetscapes and conservation reserves in accordance with the relevant state government acts and guidelines and industry best practice.

 

Through the Pesticide Management Policy, the use of chemical and non-chemical methods form part of all pest and weed management programs. When using pesticides the City will adhere to the following principles:

 

Use of pesticides on the basis of risk management, good contract management and auditing results;

 

·                Work within specific time frames suitable to the location (Pesticide application within a 500 metre radius of school zones is prohibited between the hours of 7.30am to 9.00am and 2.30pm to 4.00pm on school days unless otherwise approved by the school Principal);

·                Inform the community and provide timely notification of pesticide application events;

·                Consult other government agencies and local stakeholders when pest control activities have the potential to impact on environmentally significant land, water catchment areas, farming property or other sensitive area of activity; and

·                Comply with all applicable legislation, codes and policies with respect to pesticide application by the City and its contractors.

 

Whilst staff and contractor training is conducted on a regular basis to ensure that all operators remain fully trained. In the safe use of pesticides, the City has effective controls in place for the management and application of pesticides through the Pesticide Management Policy that allows for residents to register on the City’s No Spray List that excludes the front of their properties from being included in pesticide applications used for footpath and kerb line weed control. Residents are able to register for the No Spray Register by visiting the pest and disease page on the City’s website or in person at the customer service desk at the Wanneroo Civic Centre.  

 

In recent times, the City has utilised laser guided pesticide applicators in its weed control programs that have a shroud covering the spray nozzles to eliminate drift used for hardstand weed control on kerb lines and footpaths.  Product application is guided by lasers under the shroud that are activated by chlorophyll in the target plant (weed) that then activate the nozzles to apply the chemical product.  This technology saves up to 70% of actual spray volume resulting in less chemical actually being applied with minimal drift.  Whilst the use of this type of equipment is in its early stages, it is intended to implement its use further in the next 12 months.  This type of equipment was being used in the recent spraying you observed in your below email. 

 

Residents are also able to register to receive SMS alerts so you can be notified of when programmed pesticide applications are being undertaken in your suburb. Residents are able to register for the Spray Notification Register by visiting the pest and disease page on the City’s website or in person at the customer service desk at the Wanneroo Civic Centre.

 

Administration has conducted a review of the use of glyphosate based products as part of the City’s Weed Management Program in recent months.  The review included conducting a trial of registered herbicide products (including glyphosate) to measure their efficacy over a two-month period.  The trial included commercially available scheduled and non-scheduled products as well as steam.  Whilst the trial results indicated that glyphosate remains an industry leader in the non-selective treatment of weeds, Administration will continue to seek alternative options to glyphosate use in the City as part of its wider environmental responsibility to reduce its overall chemical footprint.  These options are likely to include a mix of scheduled and non-scheduled herbicide products as well as mechanical weed control.  A further trial is currently being undertaken on pre-emergent herbicides to better understand their effectiveness against traditional post-emergent weed treatments.  The results of this trial will inform future weed management programs with the view to apply less pesticide products.

Public Statement Received in Writing Prior to the Meeting

 

Application by Stilmark Holdings Pty Ltd at Lot 1450 (9) Pacific Promenade, Alkimos (DA2021/351)

 

Blackmont Capital Pty Ltd are the proprietors of the land upon which Stilmark Holdings Pty Ltd (Stilmark) have submitted an application for the construction of a proposed telecommunications facility.

 

Subsequent to the recommendations made in Council’s report deputations were made by Stilmark and ourselves for the consideration of Councillors at the 3 August Members Briefing Session.

 

Having been present at the meeting to make a deputation, and conferring with the applicant since this meeting we understand alternate motions are being considered by some councillors present on the basis of a reduction in height of the facility and investigation of any opportunity to disguise the facility.

 

Stilmark has advised us that they have since confirmed in writing to council a willingness to alter their position as follows:

 

1.         Reduce the height of the monopole from 25m to 20m without compromising service. This is now only slightly higher than the adjoining main roads light poles on Marmion Ave (12.5m) and;

2.         Painting of the pole in a consistent colour which is non-competing with the surrounding landscape (suggested colour is N53 Blue Grey). Although suggestions were raised to decorate or dress up the pole, we believe a more monotone colour will blend into the existing landscape.

 

The proposed facility would provide much needed accessibility to reliable telecommunications for residents and businesses in the locality, particularly important in the case of an emergency.

 

We maintain that the proposed facility is located in a location that minimises any loss of amenity to provide this essential service.

 

As proprietor of the Land, we express our support of Stilmark’s proposed alterations and encourage the City to approve the application.

 

Yours sincerely

John Young

Director

Item  4      Confirmation of Minutes

OC01-08/21       Minutes of Ordinary Council Meeting held on 13 July 2021

 

 

Item  5      Announcements by the Mayor without Discussion

Item  6      Questions from Council Members

Council Member Complaints Costs

 

 

The City receives an annual invoice for the previous financial year for all costs incurred by the Standards Panel to sit and determine complaints.  This amount is not itemised individually and in the Warrants of Payments it will be listed at “ for all of the costs incurred during the previous financial year.

 

For the last invoice (2019/20 financial year) the fee was $5,070.  There would be no issue in itemising this amount by number but there will be some confidentiality around the parties that are mentioned as part of these sittings.

 

 

The City has not received a response from Main Roads but will follow this up with them.

Item  7      Petitions

New Petitions Received

.

 

 

.

 

 

Update on Petitions

Item  8      Reports

Declarations of Interest by Council Members, including the nature and extent of the interest. Declaration of Interest forms to be completed and handed to the Chief Executive Officer.

Planning and Sustainability

Strategic Land Use Planning & Environment

PS01-08/21       Review of Local Planning Policy 4.12: Heritage Places

File Ref:                                              2188V02 – 21/292247

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

4.       FORWARDS a copy of the adopted Policy to the Department of Planning, Lands and Heritage for information.

 

PS02-08/21       To consider changing the City's Environmental Advisory Committee to an Advisory Group and review the Terms of Reference

File Ref:                                              1441V02 – 21/248021

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

 

;

 

 

 

PS03-08/21       Consideration of Actions Relating to Developer Contribution Arrangement

File Ref:                                              5734V06 – 21/307242

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

That Council APPROVES the actions in relation to the management of Developer Contribution Arrangements under District Planning Scheme No. 2, as contained in Attachment 1.

 

Approval Services

PS04-08/21       Planning Reform of the Western Australian Planning System Phase 2

File Ref:                                              30442 – 21/292274

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

 

 

 

PS05-08/21       Review of Local Planning Policy No. 2.8: Licensed Premises

File Ref:                                              21033 – 21/292061

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       3         

 

 

PS06-08/21       Consideration of Proposed Local Planning Policy No. 4.29: Renewable Energy Systems following advertising

File Ref:                                              42314 – 21/292158

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       4         

 

 

5.       Writes to the applicant for the proposed wind turbine at Lot 1265 (10) Reigate Way, Butler and to those who made a submission on the proposed Local Planning Policy No. 4.29: Renewable Energy Systems to inform them of this decision.

 

PS07-08/21       Consideration of Development Application for Telecommunications Facility at Lot 1450 (9) Pacific Promenade, Alkimos (DA2021/351)

File Ref:                                              DA2021/351-02 – 21/294087

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       6         

 

Moved Cr Cvitan, Seconded Cr Parker

That Council:-

1.       Pursuant to Clause 68(2)(b) of the Deemed Provisions of the City of Wanneroo District Planning Scheme No. 2, REFUSES to grant development approval for the Telecommunications Infrastructure (Monopole) at Lot 1540 (9) Pacific Promenade, Alkimos for the following reason:

a)      The proposal does not satisfy the objectives of LPP 2.5 and SPP 5.2, and Clause 67 (m) of the Deemed Provisions of District Planning Scheme No. 2, as the scale, visibility and location of the Monopole is not compatible with the surrounding residential development and is inconsistent with the desired streetscape appearance and amenity of the surrounding locality.

2.       ADVISES the submitters of its decision.

 

 

 

 

 

PS08-08/21       Preparation of Amendment No. 199 to District Planning Scheme No. 2 - Land Use Permissibility for Car Park in the General Rural and Rural Resource Zones

File Ref:                                              43301 – 21/307539

Responsible Officer:                          Director Planning and Sustainability

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

, to amend the local planning scheme by:

 

 

 

 

 

, RESOLVES that Amendment No. 199 to District Planning Scheme No. 2 is a Complex Amendment for the following reason:

 

 

, SUBMITS two copies of the Amendment No. 199 to District Planning Scheme No. 2 documentation to the Western Australian Planning Commission for its consideration;

 

REFERS Amendment No. 199 to District Planning Scheme No. 2 to the Environmental Protection Authority; and

 

.

 

 

Strategic Asset Management

AS01-08/21       State & National Government Black Spot Program 2022-2023

File Ref:                                              3120V07 – 21/304009

Responsible Officer:                          Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       5         

 

 

Infrastructure Capital Works

AS02-08/21       Funding Committed to the City as a Result of the March 2021 State Election Campaign: Part 2

File Ref:                                              42035 – 21/310881

Responsible Officer:                          Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

4.       APPROVES the unbudgeted expenditure of the following projects to be funded from the accepted State and Federal Government grants:

Carried Unanimously

Assets Maintenance

AS03-08/21       21029 - The Supply, Installation, Maintenance and Advertising on Illuminated Street Signs

File Ref:                                              41314 – 21/293497

Responsible Officer:                          Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

That Council ACCEPTS the tender submitted by Claude Outdoor Pty Ltd for Tender No. 21029, for the Supply, Installation, Maintenance and Advertising on Illuminated Street Signs, for an initial period of five years, with two, five-year extension options.

Carried Unanimously

Community & Place

Corporate Strategy & Performance

Business & Finance

CS01-08/21       Financial Activity Statement for the period ended 30 June 2021

File Ref:                                              37350V02 – 21/317465

Responsible Officer:                          Director, Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       6         

 

 

Transactional Finance

CS02-08/21       Warrant of Payments for the Period to 30 June 2021

File Ref:                                              1859V02 – 21/304164

Responsible Officer:                          Director, Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

, Council RECEIVES the list of payments drawn for the month of

 

Property Services

The Chief Executive Officer advised that an Administrative amendment was required to Recommendation CS03-08/21 by inserting “/or” to Recommendation 2. c) i).

CS03-08/21       Old Yanchep Surf Club Site - Proposed Agreement for Lease and Ground Lease

File Ref:                                              32819V05 – 21/287486

Responsible Officer:                          Director, Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       7

Previous Items:                                   CS07-04/19 - Old Yanchep Surf Club Redevelopment - Ordinary Council - 09 Apr 2019 7.00pm

                                                            CR03-03/18 - Old Yanchep Surf Club Redevelopment Expression of Interest - Ordinary Council - 06 Mar 2018 7.00pm

                                                            CP06-08/19 - Yanchep Lagoon Master Plan - Final - Ordinary Council - 27 Aug 2019 7.00pm

                                                            CS07-12/20 - Project Update - Old Yanchep Surf Club Redevelopment - Ordinary Council - 14 Dec 2020 7:00pm       

 

;

4.       CONSIDERS bringing forward the budget for the Brazier Road pathway and Local Area Traffic Management Scheme project (PR-TT802) to 2022/23 as part of the 2021 Long Term Financial Plan process.

Carried by absolute majority

Council & Corporate Support

CS04-08/21       Donations to be considered by Council - August 2021

File Ref:                                              2855V03 – 21/321565

Responsible Officer:                          Director, Corporate Strategy & Performance

Disclosure of Interest:                         Nil

Attachments:                                       Nil       

 

 

Chief Executive Office

Governance & Legal

CE01-08/21       Complaint Handling Policy and Amendments to the Standing Orders Local Law

File Ref:                                              2388V02 – 21/319834

Responsible Officer:                          Executive Manager Governance and Legal

Disclosure of Interest:                         Nil

Attachments:                                       2  

Previous Items:                                   CE03-03/21 - Council Members, Committee Members and Candidate Code of Conduct - Ordinary Council - 16 Mar 2021 6:00pm

                                                            CE03-04/21 - Local Government (Model Code of Conduct) Regulations 2020 - Ordinary Council - 20 Apr 2021 6:00pm

                                                            CE02-05/21 - Council Member, Committee Member and Candidate Code of Conduct Complaint Form - Ordinary Council - 11 May 2021 6:00pm      

 

Moved Cr Newton, Seconded Cr Parker

That Council:-

 

1.       ADOPT the Council Member, Committee Member and Candidate Code of Conduct Complaint Handling Policy; and

2.       In accordance with sections 3.12(3)(a) of the , GIVES local public notice stating that it proposes to make a Standing Orders Local Law 2021 a summary of the purpose and effect of the local law being;

Purpose

 

The purpose of this local law is to provide for the orderly conduct of the proceedings and business of the Council.

 

Effect

 

The effect of this local law is that all council and committee meetings as described in the Local Government Act 1995, shall be governed by the Standing Orders Local Law 2021 unless otherwise provided in the Local Government Act 1995, the Local Government (Administration) Regulations 1995 or other written law.

 

3.       NOTES that:

 

a)      Copies of the proposed local laws may be inspected at the City’s offices and will be made available on the City’s website;

 

b)      Submissions about the proposed local laws may be made to the City within a period of not less than 6 weeks after the notice is given;

 

c)      In accordance with section 3.12(3)(b) of the , as soon as the notice is given, a copy of the proposed local law will be supplied to the Minister for Local Government; and

 

d)      In accordance with section 3.12(3)(c) of the a copy of the proposed local laws will be supplied to any person requesting it; and

 

4.       NOTES that all submissions received will be presented to Council for consideration.

 

 

 

 

 

 

 

 

 

 

 

 

That recommendation 1. be amended as follows:

 

“1.     ADOPT the Council Member, Committee Member and Candidate Code of Conduct Complaint Handling Policy subject to the inclusion in the policy of a new section 5.10 c) that reads as follows:

 

In determining a Complaint, Council will resolve to name the Complainant and the Respondent irrespective of whether Council accepts a finding that a:

 

(i)         breach occurred; or

(ii)        breach did not occur and dismisses the Complaint.”

 

 

 

 

Cr Aitken, Cr Coetzee, Cr Miles, Cr H Nguyen and Cr V Nguyen

Cr Cvitan, Cr Flood, Cr Huntley, Cr Newton, Cr Parker,
Mayor Roberts, Cr Sangalli and Cr Zappa

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cr Aitken, Cr Coetzee, Cr Cvitan, Cr Flood, Cr Miles, Cr Newton,
Cr H Nguyen, Cr V Nguyen, Cr Parker, Mayor Roberts, Cr Sangalli and Cr Zappa

Cr Huntley

 

 

 

 

 

 

, GIVES local public notice stating that it proposes to make a Standing Orders Local Law 2021 a summary of the purpose and effect of the local law being;

 

 

 

 

 

 

 

 

 

 

 

, as soon as the notice is given, a copy of the proposed local law will be supplied to the Minister for Local Government; and

 

a copy of the proposed

 

5.         NOTES that all submissions received will be presented to Council for consideration.

 

Cr Aitken, Cr Coetzee, Cr Cvitan, Cr Flood, Cr Huntley, Cr Miles,
Cr Newton, Cr V Nguyen, Cr Parker, Mayor Roberts, Cr Sangalli and Cr Zappa

Cr H Nguyen

 

 

 

CE02-08/21       Fraud and Misconduct Control and Resilience Policy Review

File Ref:                                              2410 – 21/310725

Responsible Officer:                          Executive Manager Governance and Legal

Disclosure of Interest:                         Nil

Attachments:                                       1         

 

 

Item  9      Motions on Notice

MN01-08/21      Cr Natalie Sangalli – Splendid Park Floodlighting Upgrade

File Ref:                                              21392V02 – 21/296326

Author:                                                Cr Natalie Sangalli

Action Officer:                                    Director Community and Place

Disclosure of Interest:                         Nil

Attachments:                                       2         

 

Floodlighting

 $180,500.00

 $195,500.00

 $376,000.00

Conduit Installation

 $48,000.00

 $35,300.00

 $83,300.00

Design (10%)

 $22,850.00

 $23,080.00

 $45,930.00

Professional Fees (6%)

 $17,961.00

 $17,350.80

 $35,311.80

Construction Contingency (10%)

 $22,850.00

 $23,080.00

 $45,930.00

3.       REQUESTS Administration to investigate the project parameters and funding options for the upgrade of the lighting on both the western and eastern ovals at Splendid Park from 50 lux to 100 lux and present a report back to Council for consideration if required.

Item  10    Urgent Business

Item  11    Confidential

Procedural Motion

 

.

 

The meeting was closed to the public and all recording ceased at 8:01pm.

CR01-08/21       Mindarie Regional Council's Resource Recovery Facility

File Ref:                                              34883V02 – 21/324385

Responsible Officer:                          Director Assets

Disclosure of Interest:                         Nil

Attachments:                                       Nil      

 

2.       APPROVES BY ABSOLUTE MAJORITY the use of up to $15 million from the Loan Repayment Reserve to fund various Waste Strategies; and the principal and an appropriate percentage of interest to be repaid back to the Loan Repayment Reserve by 30 November 2026 using Waste Service Fees.

 

Procedural Motion

 

 

The meeting was re-opened to the public and all recording recommenced at 8:07pm.

Mayor Roberts read aloud the resolution carried on Item CR01-08/21 Mindarie Regional Council’s Resource Recovery Facility.

Item  12    Date of Next Meeting

The next Council Members’ Briefing Session has been scheduled for 6:00pm on 31 August, 2021, to be held at Council Chambers, Civic Centre, 23 Dundebar Road, Wanneroo.

Item  13    Closure

There being no further business, Mayor Roberts closed the meeting at 8.10pm

In Attendance

TRACEY ROBERTS, JP                            Mayor

NATALIE SANGALLI                                   North Coast Ward

LINDA AITKEN, JP                                      North Coast Ward

SONET COETZEE                                      North Coast Ward

LEWIS FLOOD                                             North Coast Ward

FRANK CVITAN, JP                                    Central Ward

JACQUELINE HUNTLEY                           Central Ward

PAUL MILES                                                 Central Ward

DOT NEWTON, JP                                      Central Ward

GLYNIS PARKER                                       South Ward

HUGH NGUYEN                                          South Ward

VINH NGUYEN                                            South Ward

DOMENIC ZAPPA                                       South Ward

Appendix 1 Ordinary Council Agenda – 10 August 2021

Attached is a copy of the Ordinary Council Agenda for 10 August 2021 as required by the Local Government Regulations Amendment Regulations (No. 2) 2020 11(g) “Minutes, content of - “The content of minutes of a meeting of a council or a committee is to include…. (g) each document attached to an agenda relating to a council or committee meeting unless the meeting or that part of the meeting to which the documents refers is closed to members of the public”.

Rates information 2024/25

Rates notices for 2024/25 will be issued in late August. More information

Strategic Community Plan

The Strategic Community Plan is the City of Wanneroo’s most important planning document, providing future direction over the next ten years.

The plan gives a high-level view of how we will reach our vision.

It provides a clear understanding of what matters most to the communities within Wanneroo and guides the way in which we plan for the future and deliver services.

The Strategic Community Plan also provides direction for the City’s four-year Corporate Business Plan .

  • Strategic Community Plan 2021-2031
  • Strategic Community Plan 2017/18 - 2026/27
  • Strategic Community Plan 2013/14 - 2022/23

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One Page Business Plan

May 25, 2023 @ 9:30 am - 12:30 pm.

wanneroo corporate business plan

This  FREE Workshop is open to businesses within the City of Wanneroo.

Kerry Paul from  Being In Business will deliver this high-quality learning experience that is relevant to solo, small or large business owners and their teams.

Even though you know there’s so much to do in building your business, you’ll no longer feel overwhelmed or uncertain of what you need to do. It all starts with clear plan – your way forward that’s easy follow.

With your one-page business plan you will:

  • Be ready to take inspired action
  • Have a clear path to making your Vision become a reality
  • Know what to start working on first
  • Have your one-page business plan mapped out

IDENTIFY YOUR VISION  – what do you want your business and your role to look like in the future.

PREPARE YOUR MISSION/PURPOSE STATEMENT  – Identify the meaning and integrity for your business foundation.

KEY ELEMENTS FOR BEST BUSINESS PRACTICE – Operational areas of your business for now and in the future.

REVIEW COMPETITOR ANALYSIS – Know who your leading business is in your industry/market, understand what to look for with your competitors so you know how your clients perceive you in comparison and use this information to formulate your sales, marketing and service.

MARKETING  – Identify your message, client pool, what platforms best suit and collaboration potentials to boost your business.

SALES  – What’s your offer, Cost Analysis Worksheet, and how to add income collection points.

SERVICE STANDARDS – What clients expect, what you deliver, and develop your non-negotiable service standards.

IDENTIFY RESOURCES & SKILL GAPS – What skills you already have, what you need to progress your business and useful resources to help in every area of the business.

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Acknowledgement of country.

We would like to pay respect to the Elders of the Noongar nation, past, present and future, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this City and this region.

  • Business Wanneroo © 2023

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  1. Corporate Business Plan

    The Corporate Business Plan is informed by three plans - the Long Term Financial Plan, the Asset Management Plan and the Strategic Workforce Plan. Corporate Business Plan 2024/25 - 2027/28. Corporate Business Plan 2023/24 - 2026/27. Corporate Business Plan 2022/23 - 2025/26. Corporate Business Plan 2021/22 - 2024/25.

  2. PDF CORPORATE BUSINESS PLAN

    Welcome to the City of Wanneroo Corporate Business . Plan for 2022/23 to 2025/26. The Corporate Business Plan (CBP) is a key part of the . City's Integrated Planning and Reporting Framework (IPRF) as is required under the Local Government (Administration) Regulations 1996. The CBP translates Council priorities, as identified

  3. PDF 2021/22

    ss and Inclusion Plan 2018/19 - 2021/22The Access and Inclusion Plan outlines how the City will work to eliminate barriers to access and inclusion and to advocate for equity of access for al. in our community.Asset Management PlansAsset management plans define the levels of service and tactical requirements for t.

  4. PDF Strategic Plan 2021-2024 Wanneroo Business Association

    W. B. A. WANNEROO BUSINESS ASSOCIATION. STRATEGIC PLAN 2021-2024. WHY WE ARE. HERE. To support the growth & enrichment of our business. community. WHERE WILL WE GROW

  5. Your Business

    Launch your business in the City of Wanneroo with our guide, resources, and support to help you bring your idea to life! Learn More. Research & planning. Tap into research and planning resources as you start your business in the City of Wanneroo. Learn More. Select a business location.

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    Welcome to Wanneroo. Discover the perfect combination of diverse industries, lifestyle opportunities, and thriving business hubs in Australia's fastest-growing city. We provide the information, support, and advice you need to unlock your potential for success as a seasoned investor, a budding entrepreneur, or a growing business.

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    Step 1: Research and plan to get your business started. The first step to launching your business is conducting thorough research and creating a solid business plan. This involves identifying your target market, analysing your competition, and developing a marketing strategy. Don't worry if you're unsure where to start - we offer a range ...

  8. City of Wanneroo

    Starting an Indigenous business; Develop your corporate governance structure; Business plans. Business plan; Marketing plan; Emergency management plan; Sustainability action plan; Succession plan; SWOT analysis; Set goals for your business; ... City of Wanneroo. Last Updated: 8 February 2023.

  9. Wanneroo Business Association

    MEMBERSHIP BENEFITS. Helping businesses connect, communicate and collaborate. No matter where you are in business, or where your office is in Perth, we are here to help. Improve your skills and strengthen your business by joining our active community. No joining fees & just $35p/m. Business Networking & Education. Advocacy & Business Information.

  10. PDF CORPORATE BUSINESS PLAN

    This Corporate Business Plan can be viewed online at wanneroo.wa.gov.au. 1 / Corporate Business Plan As Mayor I am pleased to present the City of Wanneroo's Corporate Business Plan 2019/20-2022/23 that clearly outlines what we will deliver over the next four years, as detailed in our Strategic Community

  11. PDF Age-Friendly Strategy

    Corporate Business Plan 2016/17 - 2019/20 Access & Inclusion Plan 2015/2016 - 2017/18 Reconciliation Action Plan 2015 - 2017. Figure 1: Alignment to City of Wanneroo Strategic Community Plan and World Health . Organisation's Approach to Age Friendly. City of Wanneroo . Strategic Community Plan 2017/18 - 2026/27 City of Wanneroo

  12. Agenda of Special Council Meeting

    City of Wanneroo Strategic Community Plan . WALGA. Western Australian Local Government Association . ... ADOPTS the unbranded Corporate Business Plan 2022/23 - 2025/26 (Attachment 1); 2. ADOPTS the Annual Budget for the Financial Year Ending 30 June 2023 (Attachment 2), incorporating:

  13. PDF City of Wanneroo

    The City of Wanneroo (the City) is an expanding and thriving Local Government on the northern fringe of the ... Manage Change reviewed for relevance against the City's Vision and Corporate Business Plan • Core business strategy, structure and budgeted workforce are continually

  14. Corporate Business Plan 2020/21 to 2023/24

    ACKNOWLEDGEMENT OF COUNTRY The City of Wanneroo acknowledges the Traditional Custodians of the land we are working on, the Whadjuk people. We would like to pay respect to the Elders of the Noongar nation, past, present and future, who have walked and cared for the land and we acknowledge and respect their continuing culture and the contributions made to the life of this City and this region.

  15. Wanneroo Business Community

    Wanneroo Business Community. Public group. ·. 2.7K members. Join group. This is an Open Group for Wanneroo (and close surrounding suburbs) Businesses and Services to network with each other and community members.

  16. Agenda of Ordinary Council Meeting

    City of Wanneroo Corporate Business Plan . CHRMAP. Coastal Hazard Risk Management & Adaption Plan . City. City of Wanneroo . CPI. Consumer Price Index . ... (Wanneroo) Agreed Structure Plan No. 5 is to be amended by the Western Australian Planning Commission to the extent as follows: a) ...

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  18. Minutes of Ordinary Council Meeting

    · To emphasise that the reason for recording of Council Meetings is to ensure the accuracy of Council Meeting Minutes and that any reproduction of these Minutes are for the sole purpose of Council business. Implications. City of Wanneroo Strategic Community Plan 2017/2018 to 2026/2027: "4 Civic Leadership . 4.2 Good Governance

  19. Strategic Community Plan

    It provides a clear understanding of what matters most to the communities within Wanneroo and guides the way in which we plan for the future and deliver services. The Strategic Community Plan also provides direction for the City's four-year Corporate Business Plan. Strategic Community Plan 2021-2031; Strategic Community Plan 2017/18 - 2026/27

  20. One Page Business Plan

    This FREE Workshop is open to businesses within the City of Wanneroo. Kerry Paul from Being In Business will deliver this high-quality learning experience that is relevant to solo, small or large business owners and their teams. Even though you know there's so much to do in building your business, you'll no longer feel overwhelmed or uncertain of what you need to do.

  21. (PDF) Corporate Governance Framework

    8 Corporate Governance Framework. 1. IntroductionThis Corporate Governance Framework provides a mechanism for the City to practice good governance in providing services and facilities, by proper and democratic government, to the broad range of people who have a stakeholder interest in the City, including residents, commercial and retail business, workers, and local, national and international ...