cover letter for closing bank account

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Letter to Close Bank Accounts

Other ways to close your account, tips for a successful account closure, the bottom line, frequently asked questions (faqs).

Sometimes an old-fashioned letter is the best way to get the job done. To close a bank account, you might be required to mail your request in a traditional letter or submit it in person at a bank branch. There's no need to wait on hold or in line, explain yourself to customer service, and hope that the account is closed expeditiously—you can just send the letter and be done with it.

Even if a letter isn’t required, using one creates a paper trail that may give you peace of mind, should any errors or complications arise.

Use the text below as a template and fill in the information between brackets as necessary. See the tips below the letter for more details and other easy ways to close an account.

Sample Account Closing Letter

[Today's Date]

To whom it may concern,

Please close the account(s) listed below. Please send any remaining funds in those accounts by check to the address below, and reject any further requests for transactions in these accounts.

Checking Account: [Account Number]

Savings Account: [Account Number]

Money Market Account: [Account Number]

Other Account: [Account Number]

Please provide written confirmation that the accounts are closed.

If you have any questions, please contact me at the phone number below.

[Account Owner's Original Signature]

[Account Owner’s Printed Name]

[Mailing Address]

[Phone Number]

There might be easier ways to close your account. If you don’t want to print, sign, and mail a letter, try a digital or more personal approach. In some cases, banks may prefer one of these methods over a letter. Check your bank's website to see what steps they recommend taking.

Submit an Online Request

Online banks allow you to transfer all of your funds out and request a closure online. It can be as easy as clicking “Close Account.” Other banks require you to write a request to customer service while you’re logged in to your account.

Call Customer Service

A quick phone call might also do the trick. If you’ve got a few minutes, just call customer service and ask to close your account.   Be prepared for a few attempts at keeping your business, which you can firmly (but politely) decline.

In many cases, submitting a written, online, or over-the-phone request is all you need to do to close an account. However, you can take extra steps to ensure the process goes as smoothly as possible. Before you finalize your account closure, review these optional steps and special scenarios.

Make Sure You're Done

Before closing your account, double-check to make sure there are no outstanding checks or automatic payments scheduled to hit your account. Change your direct deposit instructions to your new account, and wait to see that the update has taken place before you close an account.

Empty It Yourself

It is usually best to empty your bank account before you send the letter to close it. In most cases, transferring the funds yourself will get the money in your hands more quickly than if you wait for the bank to process your request.

There are several free and easy ways to send funds to yourself electronically, including basic bank-to-bank transfers . Apps and non-bank  services for sending money can also do the job.

If you do it yourself, you’ll know exactly when and where to expect the money. The alternative is to wait for a check in the mail (which you’ll have to deposit before you can withdraw and spend the money). Be careful not to empty your old account too soon if there are pending fees or charges. A fee or charge that you can't cover could complicate and delay the process.  

Be Direct, But Polite

To  close your bank account , you just need to make the request (whether it’s in writing or by clicking a button). The wording isn't the most important thing. It’s not necessary to instruct them to do it “promptly” or “immediately” because they will do it as soon as possible anyway.

Banks do not drag their feet on these things until somebody notices and applies pressure. Just make it easy for the person who opens your letter (tell them exactly what to do and where to send the money), and it’s more likely to get done quickly and accurately. If you have complaints about the bank or its services, send that feedback separately and wait until after your account is closed.

Download Statements or Transactions

Once you close your account, you may lose access to your account history. Someday, you may wish you had a record of an important transaction. Download several years’ worth of statements before you close your account—just in case. Alternatively, download your transactions into a software program that stores the information for you.

You May Need to Provide an Original Signature

You may be required to sign your letter with ink, rather than with an e-signature or stamp, depending on bank policy. If a bank asks for a written letter, a component of that requirement may include a real signature to authorize the account closure.

Use Wire Transfers or Cashier's Checks in Time-Sensitive Situations

If you  really  need the money to move immediately and be available for spending, send the money to your new account by wire transfer . Alternatively, get a cashier's check , which will cost a bit less and still provide "cleared" funds.

Changes of Address Can Delay the Process

If you’re closing the account because you’ve moved, be aware that bank policies typically only allow them to send funds to your address of record (the address they currently have on file at the bank). Address changes followed by check requests could potentially raise a red flag—they could worry an identity thief is attempting to steal your money. If the bank questions the legitimacy of the transfer, you may have to wait longer for your money, or you may have to do additional paperwork and  get your request notarized . 

Ask your bank what is required to mail a check to a new address (better yet, get the money out yourself, as described above).

If you use a credit union, you might not need to close your account just because you've moved. Many credit unions participate in shared branching, which allows you to  use a different credit union's branches (with thousands of locations available to you nationwide). You might eventually need an account at a local institution for more complex needs—or you might be just fine using your old account.

Use an App to Deposit the Check

If the bank sends a check for the leftover money in the closed account, you'll need to deposit that check somewhere—and many people these days hardly ever deal with paper checks. The easiest way to make that deposit is with your new bank's mobile app (if available).

Verify the Closure

Don’t just assume your instructions will be followed. Double-check by logging in to your account or calling the bank to ensure that your account is closed. Sometimes instructions get lost, or something needs to be done before you can close the account. If you’re not aware of problems that arise, you risk having inactivity charges or low balance fees charged to your account. They might not be your fault, but it’s easier to clean everything up while it’s fresh in your mind.

While not always required, using a hand-signed letter to request an account closure is an easy way to add an extra layer of financial protection. If any complications or errors occur during the process, you have handwritten and dated proof of key details like what exactly you requested, when you requested it, and where any remaining funds were supposed to go—just remember to keep a copy for yourself.

If the process does go awry at some point, make sure to reach out as soon as you notice the discrepancies. Be direct in your conversations with customer service, but don't burn bridges. Rude comments won't speed up the process, only clear communication will.

If you still have questions about the process, you can read more about what to do  before you change banks  or how to close a joint checking account .

Which bank has the highest interest rate on savings accounts?

Some of the banks with the highest interest rates on savings accounts include Sallie Mae Bank, Affirm, and ConnectOne.

How do you remove a bank account from Google Pay?

To delete a bank account from your Google Pay app , tap your photo, then tap "bank account," and select the account you want to delete. Tap the three dots to bring up the option to remove the bank account.

How do you transfer money to another bank account?

There are many ways to transfer money to another bank account. You can directly transfer the money to another account via ACH transfer . You can use a payment app like Venmo. You can use a money order or personal check. You can also withdraw the cash and physically bring it to your new bank, but that may be unnecessarily burdensome when so many digital options exist.

Key Takeaways

• An old-fashioned letter can be the most straightforward way to close a bank account because it helps ensure clear instructions and creates a reliable paper trail.
• Before closing an account, make sure all automatic transactions are updated, and consider manually transferring funds to avoid delays.
• Alternative methods such as online requests or phone calls can also be effective, but always verify the closure to avoid unexpected fees or issues.

Consumer Financial Protection Bureau (CFPB). " Can I Close My Account Whenever I Want? "

Capital One. " How to Close a Bank Account ."

Bank of America. " International Wire Transfers ."

Capital One. " What Is a Cashier's Check and How Do You Use It? "

CO-OP Financial Services. " Co-Op Shared Branch ."

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How to Write a Letter to Close a Bank Account (Template Included!)

Closing a bank account can be a daunting task, especially when you're required to write a letter. Yes, banks can demand that, and you'll have to do it.

On the plus side, this little obligation can save you a lot of trouble. You won't have to wait in line at your local branch or talk to personal bankers. Your only concern will be writing the letter and submitting it either through email or at a bank branch—that depends on what they ask you to do. Another benefit of writing the letter is having a paper trail of your request to close your account, in case it erroneously stays active.

You're likely wondering, “How to write a bank account closure letter?” and “How should I format it?” In this article, we walk you through all the steps to writing and formatting the letter, including a sample and a template.

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Why write a letter for closing a bank account?

Writing a bank account termination letter is a traditional, straightforward way to close a bank account while avoiding staying on lines or talking to customer service. Some banks may offer other means to close accounts, such as calling or visiting a financial center, but some don't.

For instance, to close a transaction or savings account at Heritage Bank, clients are required to fill up a form with personal info (i.e. name, email, account number) and clear instructions on what to do with the account. If the account has multiple holders, all of them have to sign the document.

While this seems outdated, letters to close bank accounts are an effective way to guarantee an account is being closed—and that you really asked for it—as both you and the bank will have physical proof of your request.

How to write a bank account termination letter?

A bank account close letter is a simple and concise document. You don't need to say much besides your request for account termination. Here's a step by step guide on how to write it:

1. Address the letter

Like every letter, a bank account close letter starts with a salutation to the recipient. You can address the bank manager by name, if you know it, or use standard salutations, such as “Dear Bank Manager” or “To Whom It May Concern.” In other scenarios—such as sending a cover letter to a hiring manager—“To Whom It May Concern” can sound harsh, but in this specific case, it's acceptable.

2. State your request

This type of letter is very straight to the point, so your next step is stating your account termination request. Do it with a clear and concise sentence, such as “I'm writing to request the closure of my checking account with [bank name]” or “I would like to request my savings account closure.”

3. Give necessary information

The next step is providing all the necessary personal information the banker needs to fulfill your request. This includes your account number, your full name, mailing address and phone number, and the names of the other account holders, if any. Since procedures change between banks, you should check with your bank (over a call or their website), what personal information they need from you to close the account.

4. Add balance transfer request, if any

If you have any balance left and didn't transfer it to another account yet, you can request it to be done for you. In this case, you'll have to also provide the information of the other account, including the name of the bank, account number, branch location, and account name. Be sure to check on your bank website or give them a call to know what information should be included in the letter.

You can also request the bank to send you a written confirmation of the account termination. Generally, banks do inform clients that their account has been closed anyway, but it doesn't hurt to ask.

5. Close and sign the letter

Next, finish the letter with a formal closing. You can say something along the lines of “Thank you for your attention” and “Let me know if you need any more information,” and sign with your name and last name.

Before submitting your letter, take a few minutes to review the document and search for grammar mistakes or incorrect information. It's important that every personal data provided is correct so your request can be fulfilled promptly, and your remaining money gets sent to the right account (if applicable).

How to submit a bank account close letter?

As mentioned, some banks may accept a bank account termination letter via email. However, some banks might request that you send your request in writing and send it via mail—one example is Bank of America. In their FAQ , you can find the PO Box addresses for checking and savings accounts and for credit card accounts.

The Heritage Bank doesn't accept handwritten letters, but has a preformatted account closure form that clients download at their website , fill up, and submit at a local branch. To be certain you're doing the right procedure, remember to check your bank's website.

What's the bank account close letter format?

Bank account closing letters have a simple letter format you've probably seen multiple times in your life. It goes salutation, body, closing, and signature—in this exact order. There's no specific font type, size, or color to use, but considering it's a formal letter and a document, it's best to go with the basics: Sans Serif, Arial, or Tahoma in regular size and black.

One point of attention: if you need to submit your letter in writing, like Bank of America requests, you'll have to add your and the recipient's info on the envelope, like it's traditionally done. For example:

[Your Name]

[Your Address]

[City, State, Zip Code]

You may also want to add it at the top of your letter, including your email and phone number. Below, we added a sample and a template to illustrate how your letter should look like.

Closing bank account letter sample

123 Cool St.

Tampa, FL, 12345-1122

[email protected]

555-123-45678

July 12, 2024

To Whom It May Concern,

I, Anna Smith, am writing this letter to formally request the closure of my checking account with Bank of America. The details of my account follows:

Checking account: 12345

Account holder name: Anna Smith

Please ensure my remaining balance is issued to me in the form of a cashier's check. I'd also like to request that you please provide me with written confirmation that the account is closed.

Thank you for your prompt attention. Let me know if I need to provide any additional information.

Closing bank account template letter

[Your Email Address]

[Your Phone Number]

[Formal Salutation],

I, [Your Name], am writing this letter to formally request the closure of my [Account Type] with [Bank Name]. The details of my account follows:

[Account Type]: [Account Number]

Account holder name: [Your Name]

Please ensure my remaining balance is [Instructions]. I'd also like to request that you please provide me with written confirmation that the account is closed.

Extra tips to close your bank account

Before closing, or making a request to close, your bank account there are a couple of actions you should take to make this process as smooth as possible. Here's everything you need to do:

• Update automatic transactions: If you have automatic payments, deposits, and transfers linked to the account you're about to close, be sure to cancel or update it to the account you'll be using moving forward.
• Transfer funds: If you have funds left, transfer them to another account. You can also request the bank to do it for you, but since you don't know exactly when your request will be fulfilled, maybe you should do it yourself in case you need the money.
• Review account activity: Make sure there's no transaction pending or unknown activity. This is important to avoid late fees and sort out with the bank any potential issues with your account that you haven't seen before.
• Update contact information: After closing your account, the bank most likely will send you confirmation. To ensure you'll receive it, and any communication from the bank, update your contact information if it's out of date.
• Return bank items: If you have a card attached to your account, you may want to return it to the bank.

Finally, after you make the account closure request, continue to monitor your account to confirm everything went well with the updates made. If possible, keep records of the termination and any communications with the bank in case the account remains active and you need to file a complaint.

Letter to Close Bank Account Template

Creating a letter to close a bank account is a necessary task for many individuals who need to end their relationship with a banking institution. This process requires a clear, concise, and formal letter to ensure that the account is closed without any issues. This guide provides a comprehensive approach to writing a letter for closing a bank account, highlighting key elements and offering a step-by-step template.

Importance of a Letter for Closing a Bank Account

A letter to close a bank account is important for officially notifying your bank of your intention to close your account. This formal communication ensures that there’s a record of your request, helps prevent any misunderstandings, and can be important for financial management and record-keeping purposes.

Key Elements of a Bank Account Closure Letter

An effective bank account closure letter should include:

Account Details: Clearly mention the account number and any other relevant information to identify the account.

Reason for Closure: Briefly state your reason for closing the account, if comfortable doing so.

Instructions for Remaining Funds: Specify what should be done with any remaining balance in the account.

Contact Information: Provide your contact details for any further communication required.

Request for Confirmation: Ask the bank to confirm the closure of your account in writing.

Writing a Bank Account Closure Letter

Begin with a Formal Salutation: Address the letter to the appropriate bank representative or department.

State the Purpose of the Letter: Clearly mention that you intend to close your bank account.

Provide Account Details: Include your account number and any other pertinent information.

Explain the Closure: Optionally state your reason for closing the account.

Detail Instructions for Remaining Funds: Specify how you would like the remaining balance to be handled.

Include Your Contact Information: Ensure the bank can reach you if necessary.

Request Confirmation: Ask for a written confirmation of the account closure.

Close Bank Account Letter Template

This template provides a structured format for a bank account closure letter. It can be customized to suit individual circumstances and ensures that all necessary details are clearly communicated to the bank.

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The team behind BestLetterTemplate.com understands the importance of effective communication in today's professional world and strive to provide you with the tools you need to make a lasting impression. Our team of experienced writers has created a wide range of templates for common letters, including recommendations, resignations, and cover letters. All of our templates are completely free to use and are designed to save you time and hassle. Whether you're a student, a recent graduate, or a seasoned professional, we've got you covered.

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25 Sample Letters to Close Bank Account

Closing a bank account may seem like a daunting task. But worry not! Here, we provide 25 simple yet effective sample letters you can use as templates for your own situation. Always remember to replace the information in brackets with your own details.

Sample 1 – Basic Bank Account Closure Request

Subject: Request for Bank Account Closure

Dear [Bank Manager],

I kindly request you to close my savings/current account number [123456789] held at your branch. Please disburse the remaining balance to me by check, payable to [Your Name], and send it to my address.

[Your Name]

Sample 2 – Closure Request Due to Unsatisfactory Services

Subject: Account Closure due to Unsatisfactory Services

I wish to close my savings/current account number [123456789] due to unsatisfactory services. Please proceed with the closure and disburse the remaining balance as per my instructions.

Best Regards,

Sample 3 – Closure Request due to Relocation

Subject: Account Closure due to Relocation

As I am relocating, I request you to close my account number [123456789]. Please send the remaining balance as a check to my new address.

Warm Regards,

Sample 4 – Closure Request due to Account Inactivity

Subject: Account Closure due to Inactivity

My account number [123456789] has been inactive for some time. To avoid any fees or charges associated with this, I request you to close it. Kindly send the remaining balance as a check to my address.

Sample 5 – Closure Request due to Change in Employment

Subject: Account Closure due to Change in Employment

My employment has recently changed and, as a result, I’d like to close my account number [123456789]. Please disburse the remaining balance as per my instructions.

Sample 6 – Closure Request due to Retirement

Subject: Account Closure due to Retirement

I am retiring and would like to close my account number [123456789]. Please close the account and disburse the remaining balance as per my instructions.

Sample 7 – Closure Request due to Change in Marital Status

Subject: Account Closure due to Change in Marital Status

My marital status has recently changed, and I would like to close my account number [123456789]. Please close the account and send the remaining balance as a check to my address.

Sample 8 – Closure Request due to Switching Banks

Subject: Account Closure due to Switching Banks

I’ve decided to switch to a different bank and would like to close my account number [123456789]. Please disburse the remaining balance as per my instructions.

Sample 9 – Closure Request due to Opening a Joint Account

Subject: Account Closure due to Opening a Joint Account

I am planning to open a joint account and would like to close my account number [123456789]. Please close the account and disburse the remaining balance as per my instructions.

Sample 10 – Closure Request due to Bank’s Unfavorable Policies

Subject: Account Closure due to Unfavorable Policies

I am writing to inform you that I wish to close my account number [123456789]. The reason for my decision is my dissatisfaction with certain policies implemented by your bank. I believe these policies do not align with my financial needs or expectations. Please proceed with the closure process and disburse the remaining balance as per my instructions.

Thank you for your attention to this matter.

Sample 11 – Closure Request for a Business Account

Subject: Business Account Closure Request

I kindly request you to close our business account number [123456789] held at your branch. Please disburse the remaining balance as per our instructions.

Sample 12 – Closure Request due to Death of Account Holder

Subject: Account Closure due to Death of Account Holder

As the legal heir of the late [Account Holder’s Name], I request the closure of his/her account number [123456789]. Please disburse the remaining balance to me as a check payable to [Your Name], and send it to my address.

Sample 13 – Closure Request due to Financial Difficulties

Subject: Account Closure due to Financial Difficulties

Due to unforeseen financial difficulties, I request the closure of my account number [123456789]. Please disburse the remaining balance as per my instructions.

Sample 14 – Closure Request for a Dormant Account

Subject: Dormant Account Closure Request

My account number [123456789] has been dormant for quite some time now. I kindly request you to close it and disburse the remaining balance as a check payable to [Your Name], and send it to my address.

Sample 15 – Closure Request due to Unsatisfactory Interest Rates

Subject: Account Closure due to Unsatisfactory Interest Rates

I am dissatisfied with the interest rates provided on my account number [123456789]. Therefore, I request you to close this account and disburse the remaining balance as per my instructions.

Sample 16 – Closure Request for a Joint Account

Subject: Joint Account Closure Request

[Co-owner’s Name] and I have decided to close our joint account number [123456789]. We request you to disburse the remaining balance as per our instructions.

Sample 17 – Closure Request for an Overdraft Account

Subject: Overdraft Account Closure Request

I wish to close my overdraft account number [123456789]. Please close this account and disburse the remaining balance as per my instructions.

Sample 18 – Closure Request for a Loan Account

Subject: Loan Account Closure Request

As I have completed the repayment of my loan, I request you to close my loan account number [123456789].

Sample 19 – Closure Request due to Multiple Bank Accounts

Subject: Account Closure due to Multiple Bank Accounts

As I have multiple bank accounts, I have decided to consolidate them and hence request you to close my account number [123456789]. Please disburse the remaining balance as per my instructions.

Sample 20 – Closure Request due to Bank Merger

Subject: Account Closure due to Bank Merger

In light of the recent merger of your bank, I have decided to close my account number [123456789]. Please disburse the remaining balance as per my instructions.

Sample 21 – Closure Request due to Lack of Use

Subject: Account Closure due to Lack of Use

I have not been using my account number [123456789] lately, and I do not anticipate needing it in the future. Hence, I would like to request the closure of this account. Please disburse the remaining balance as per my instructions.

Sample 22 – Closure Request for a Minor’s Account

Subject: Minor’s Account Closure Request

As the custodian, I wish to close the minor’s account number [123456789] under my care. Please close this account and disburse the remaining balance as per my instructions.

Sample 23 – Closure Request due to Bank’s Service Charges

Subject: Account Closure due to Bank’s Service Charges

I find the service charges on my account number [123456789] to be excessive. Therefore, I have decided to close this account. Please disburse the remaining balance as per my instructions.

Sample 24 – Closure Request for a Trust Account

Subject: Trust Account Closure Request

As the trustee, I would like to close the trust account number [123456789]. Please close this account and disburse the remaining balance as per my instructions.

Sample 25 – Closure Request due to Identity Theft

Subject: Account Closure due to Identity Theft

My account number [123456789] has been compromised due to identity theft. As a safety measure, I would like to close this account. Please disburse the remaining balance as per my instructions.

Remember to modify these letters to suit your personal circumstances. It is always advised to get in touch with your bank directly to understand their specific procedures and requirements for account closure. Happy banking!

Related Posts

• Letter Writing
• Formal Letter Writing In English
• Application for Closing Bank Account

Application for Closing Bank Account - Letter Format with Sample Letters

Do you have a bank account that is not used or an account that you are not able to maintain? This article will give you the reasons why you should close your bank account. Sample account closing letters are also given for your better understanding.

Table of Letters

Why close a bank account, format of an account closing letter, sample 1 – current account closing letter, sample 2 – letter to bank manager for closing account, sample 3 – bank account closing letter.

• FAQs on Bank Account Closing Letter Format

The reasons to close a bank account can vary from person to person. Most common reasons include no proper response or service, fees being charged unnecessarily, c online services, etc. It can also be because you cannot maintain the account, need the money or simply that you would like to start a fresh account.

Sometimes, it happens otherwise too. The bank closes your account because your account remained inactive for a very long period of time, you have had zero balance over a period of time, you have too many bounced checks or overdrafts, you have been subjected to identity theft, etc.

How to Write a Letter to Close a Bank Account?

Every time you wish to open or close a bank account, you would be required to write a letter to the bank manager stating the reasons for the same. To help you with it, here are some sample letters.

The Branch Manager

Name of the Bank

Bank Address

Sir/ Ma’am,

Body of the letter

Thanking you

Yours faithfully,

Signature of the Account Holder

Name of the Account Holder

The Manager

South Indian Bank

Coimbatore- 641022

Subject: Request for closing current account

I am Sneha, and I hold a Current Account in your bank. I have not been able to maintain the account for a few months now due to some personal reasons, and so I would like to close the account. I am enclosing the account passbook along with this letter. Kindly do the needful and initiate the closing process as soon as possible.

Thanking you.

State Bank of India

Chennai – 600054

Subject: Request to close account

I hold an account with the account number 0305000002356032 at your bank. I have been transferred to Bangalore, and so I will have to close the account as I would not be able to access the account. Kindly clear all the transactions with this account and transfer the balance to another account (Account number: 0201000023642365 IFSC Code: SBIL0000201).

Thank you in advance.

Yours sincerely,

Thara Sudhan

Union Bank of India

Koramangala Branch

Bangalore – 600023.

25 th March, 2021

Subject: Closure of savings account

I am Rudhra, and I have a savings account with the account number 2312000023564932 at your branch. I am moving to Chennai for personal reasons, and so I would like to close my savings account and withdraw the amount. I request you to kindly do the needful and close my account at the earliest as I will be leaving next week.

I am enclosing herewith the bank passbook, the identification and address proof for your reference.

Rudhaprasad

Frequently Asked Questions on Bank Account Closing Letter Format

How do i write a letter to close my bank account.

You have to address the letter to the branch manager of the respective bank. Start with the correct address of the bank, subject, salutation, body of the letter stating the reason for the closure of the bank account, complimentary closing, signature and name. Make sure you provide the exact account number and other details necessary accurately.

How can I close my bank account permanently?

To close your bank account permanently, you have to visit the bank and enquire about the process of closing a bank account and then write a letter to the branch manager by providing the reasons for closing the account. Also, provide the required documents for proof and verification.

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Application Letter for Closing Bank Account with Format and Samples

Table of Contents

Writing a bank account closing letter is a formal way to request your bank to close your account. It’s important to clearly state your account details, the reason for closing the account, and any specific instructions regarding the remaining balance. This letter should be concise yet complete, ensuring that all necessary information is provided to avoid any delays. It’s also a good practice to mention your contact information for any further communication needed during the process. Remember, a well-written bank account closing letter can make the account closing process smooth and efficient.

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How to Write Bank Account Closing Letter

Writing a bank account closing letter is simple. Follow these steps:

• Start with Your Details : Write your name, address, and the date at the top of the letter.
• Bank’s Details : Add the bank’s name and address.
• Subject Line : Clearly state the purpose of your letter, like “Request for Bank Account Closure.”
• Introduction : Begin by mentioning your account details (account number, account type).
• Request for Closure : Clearly state that you want to close your account.
• Reason for Closure : Briefly mention why you are closing the account (optional).
• Instructions for Remaining Balance : Provide instructions on what to do with any remaining balance in the account, like transferring it to another account.
• Contact Information : Include your phone number or email for contact.
• Closing : Politely end the letter with “Sincerely” or “Regards,” followed by your signature and printed name.
• Enclosures : If you are enclosing any documents (like chequebook, debit card), mention them.

How to Write Application Letter

Bank Account Closing Letter Format

This format is also suitable as bank account closing letter word format

(Your Full Name) (Your Address) (City, State, Zip Code) (Date)

(Bank’s Name) (Bank’s Address) (City, State, Zip Code)

Subject: Request for Closure of Bank Account

Dear [Bank Manager’s Name/Bank’s Name],

I am writing to request the closure of my bank account with your institution. My account details are as follows:

Account Name: [Your Full Name] Account Number: [Your Account Number] Type of Account: [Savings/Checking] I have decided to close this account for [briefly state reason, if comfortable doing so]. Please process the closure and transfer any remaining balance to my account at [Name of New Bank] with account number [New Account Number]. Alternatively, you may issue a check for the remaining balance payable to my name.

I have attached any bank-related items (like a chequebook or debit card) for your disposal. Please confirm the closure of my account through [your email address] or [your phone number].

Thank you for attending to this request promptly.

(Your Signature) (Your Name)

Letter to Editor Format

Bank Account Closing Letter Samples

Application for closing bank account letter.

Your Name Your Address City, State, Zip Date

Bank’s Name Bank’s Address City, State, Zip

Subject: Request for Bank Account Closure

Dear (Bank’s Name/Branch Manager),

I am writing to request the closure of my bank account with the account number (Your Account Number) at your branch. I have decided to close this account for personal reasons.

Please proceed with the closure of my bank account as soon as possible. If there are any funds remaining in the account, kindly (transfer them to another account or send me a check) as per my instructions.

(Optional: I have included all necessary documents with this letter.)

I would appreciate a confirmation of the account closure. For any further information or queries, please contact me at (Your Phone Number) or (Your Email Address).

Thank you for your assistance.

Also Check: Application for Bank Statement

Account Closing Letter for Bank

Subject: Request for Account Closure

I am writing to ask for the closing of my bank account with the number (Your Account Number) at your branch. I have decided to close this account (you can add your reason here if you want, like moving to a new place or having another account).

Please close my account soon. If there is any money left in the account, I would like it to be (sent to another account, given as a check, or however you prefer to receive the balance).

(If you have attached any documents, mention them here. For example, “I have attached my passbook and debit card for your reference.”)

Please let me know when my account is closed and send me any documents that confirm this. If you need more information, you can call me at (Your Phone Number) or email me at (Your Email Address).

Thank you for your help with this.

Yours sincerely,

Also Check: Application for Closing Bank Statement

Letter to Bank Manager for Closing Account

Bank Manager’s Name Bank’s Name Bank’s Address City, State, Zip

Dear (Bank Manager’s Name),

I am writing to request the closure of my bank account (Your Account Number) with (Bank’s Name).

I have decided to close this account for personal reasons. Please process this request at your earliest convenience. If there are any funds remaining in my account, kindly arrange to transfer them to my other account or issue a cheque for the same.

Please let me know if you need any further information or actions from my side to complete this process.

Also Check: Application for ATM Card

Bank Account Closing Letter in English

I am writing to request the closure of my bank account with the number (Your Account Number) at your branch. I have decided to close this account for personal reasons.

Please process the closure of my account promptly. If there are any funds remaining in the account, I would like them to be (choose one: transferred to another account, mailed to me as a check, or state another preference).

Please confirm the closure of my account and send me any relevant documents as confirmation. For any further information or clarification, you can reach me at (Your Phone Number) or (Your Email Address).

Thank you for your attention to this matter.

Also Check: Complaint Letter

Bank Account Closing Letter in Tamil

உங்கள் பெயர் உங்கள் முகவரி நகரம், மாநிலம், அஞ்சல் குறியீடு தேதி

வங்கியின் பெயர் வங்கியின் முகவரி நகரம், மாநிலம், அஞ்சல் குறியீடு

குறிப்பு: வங்கிக் கணக்கை மூடும் கோரிக்கை

அன்புள்ள (வங்கியின் பெயர்/மேலாளர்),

நான் எனது வங்கிக் கணக்கு (உங்கள் கணக்கு எண்) மூடுவதற்கான கோரிக்கையை இந்த கடிதத்தில் முன்வைக்கிறேன். இந்த கணக்கை மூடுவதற்கான காரணம் (உங்கள் காரணம், உதாரணமாக மாற்று இடத்திற்கு மாற்றம், பல கணக்குகள் இருப்பது போன்றவை).

எனது கணக்கில் மீதமுள்ள பணத்தை (மற்றொரு கணக்கிற்கு மாற்றுதல், செக் மூலம் அனுப்புதல் அல்லது உங்கள் விருப்பமான முறை) மூலம் கையாளுமாறு கேட்டுக் கொள்கிறேன்.

எனது கணக்கு மூடப்பட்டது குறித்து உறுதியாக்கும் ஆவணங்களை எனக்கு அனுப்புமாறும், மேலும் தகவல்கள் அல்லது விளக்கங்களுக்கு (உங்கள் தொலைபேசி எண்) அல்லது (உங்கள் மின்னஞ்சல் முகவரி) என்னை அணுகலாம்.

உங்கள் விரைவான கவனத்திற்கு நன்றி.

(உங்கள் கையொப்பம்) (உங்கள் பெயர்)

Bank Account Closing Letter Reason

When writing a bank account closing letter, it’s common to include a reason for the closure. However, it’s important to note that providing a reason is usually optional and depends on your comfort level and the bank’s policies.

• Relocation : If you’re moving to a new city or country where your current bank does not have branches.
• Found Better Services : Switching to another bank that offers better interest rates, lower fees, or more convenient services.
• Consolidating Accounts : Closing accounts to simplify finances, often when having multiple bank accounts.
• Dissatisfaction with Service : Experiencing poor customer service or frequent issues with the bank.
• Minimal Usage : The account is no longer in use or has become redundant.
• Financial Strategy Change : Changing financial plans or strategies, like investing in different financial instruments.
• High Fees or Charges : The bank may have high maintenance fees or other charges.
• Personal or Family Reasons : Personal financial situations like managing a family member’s estate.
• Business Closure : If it’s a business account and the business is closing down.
• Death of Account Holder : In the case of joint accounts, if one of the account holders has passed away.

Tips to Write Bank Account Closing Letter

When writing the reason for closing your bank account in your letter, consider these tips for clarity and effectiveness:

• Be Direct and Clear : State your reason for closing the account straightforwardly. There’s no need for lengthy explanations; a simple, clear statement is enough.
• Keep it Professional : While it’s important to be honest about your reason, maintain a professional tone. Avoid emotional or overly personal language.
• Optional Disclosure : Remember, providing a reason is often optional. Only include it if you’re comfortable or if the bank specifically asks for it.
• Common Reasons : Common reasons include relocating to a place without bank branches, finding better account options elsewhere, consolidating accounts, or dissatisfaction with services or fees.
• Be Polite : Even if you’re closing the account due to negative reasons, such as poor service, it’s important to remain courteous in your wording.
• Brief Explanation : If your reason is complex, like closing a business account, a brief explanation can be helpful but keep it concise.
• Future Correspondence : If you’re open to discussing the matter further or if you’re closing the account due to an unresolved issue, indicate your willingness to talk it over.
• Finality : Ensure that your wording doesn’t leave room for ambiguity. Make it clear that your decision to close the account is final.
• Personalize Appropriately : If you had a long-standing relationship with the bank, a brief mention of your positive experiences before stating your reason can be a thoughtful touch.
• Review and Proofread : Before sending, review your letter to ensure the reason is stated clearly and there are no errors. This helps maintain a professional impression.

FAQs on Bank Account Closing Letter

Is it necessary to close bank account.

It's not always necessary to close a bank account, but it's a good idea if you're not using it. This helps avoid fees or issues with unused accounts.

How many days I can close my bank account?

The time to close a bank account varies by bank. It usually takes a few days to a week, but it's best to check with your specific bank for their timeline.

How do I permanently close my bank account?

To permanently close your bank account, write a letter to your bank or visit a branch. Include your account details and request account closure.

How do I close my bank account notice?

For closing your bank account, give notice by writing a letter to your bank, stating your intention to close the account and providing necessary details.

How do you write a letter to close a bank account?

Write a formal letter to your bank. Include your account information, state your wish to close the account, and provide instructions for any remaining balance.

Can I close a bank account from home?

Yes, many banks allow you to close an account from home, either online, through an app, or by sending a closure request letter via mail.

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Application for Closing Bank Account

Sometimes you have got to close your bank account for various reasons. You need to draft an application for closing bank account properly. Along with it, you need to attach a few important documents as well. This article let us learn how to write an application for closing bank account, the guidelines to be followed and a few sample letters to understand the topic in depth.

To close your bank account, you must write an application letter to the manager of your respective bank branch. Along with the application, you must also include/attach the documentation required to shut your account, such as a passbook, chequebook, ATM card (debit/credit), identity proof and so on. It is also important to mention the reason for closing your bank account.

A person’s bank account might be closed for a variety of reasons. Some common causes include difficulties maintaining several accounts, inadequate response or service, unnecessarily charged fees, personal or financial troubles, the death of a family member, an untrustworthy online service, or an inability to maintain a minimum balance.

Guidelines to follow before Closing your Bank Account

• It is critical to double-check your account balance before closing it.
• Check your balance and then write a cheque to withdraw your money.
• Before requesting closure, ensure that all of your transactions and bank-related operations have been completed.
• Using an ATM card may result in less than 500 remaining. Hence, use a cheque whenever emptying the money in your bank account.
• Deposit or destroy a blank chequebook and ATM card for security and personal reasons.
• Confirm that your account has been closed.

Format for Application for Closing Bank Account

The Branch manager

Bank Address

Subject: Application to Close Bank Account

Body of the letter: Mention the reason for closing the bank account, also mention the required bank details such as account number, member ID, passbook, identity proof, etc.

Complimentary Closing

Sender’s Name

Application for Closing Bank Account Samples

Sample 1 – letter for closing current account.

The Branch Manager

State Bank of India

SV Road Branch

12 th October 2022

Subject: Request for Closing Current Account

Respected Sir/Madam,

My name is Ramesh Pawar and I am holding a Current Account in your bank. I would like to close my account because I am having difficulties in maintaining multiple bank accounts. Along with this letter, I am submitting the account passbook and my identity confirmation. Please perform the necessary and begin the closing procedure as soon as feasible.

Thanking you.

Yours Sincerely,

Ramesh Pawar

(Attach original passbook and identity copy)

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Sample 2 – Letter for Closing Savings Account

Dhana Lakshmi Bank

MG Road Branch

18 th April 2022

Subject: Request for Closing Savings Account

Dear Sir/Madam,

My name is Rahul Tripathi and I have a savings bank account with you. XXXXXXXXXXXXXXX is my account number. I haven’t used my account in a long time and don’t need it right now.

As a result, I respectfully recommend that you close this bank account. I’ve attached all of the paperwork needed to close the bank account. If you can complete this in less time, I will be eternally thankful.

Yours truly,

Rahul Tripathi

Sample 3 – Letter for Closing Account Due to Excessive Charges

3 rd July 2022

Subject: Request for Closing my Bank Account

I’m requesting that you close my current account via this application since I’ve seen that unnecessary and excessive costs are being deducted from it over the past few days. Despite the fact that I have not engaged in any unusual transactions. My account information is as follows:

Account Holder’s Name:

Account No.:

Aadhar Card No.:

Registered Email:

Registered Mobile:

Along with my application, I will be returning my passbook, chequebook, and ATM cards. As a result, please accept my application and begin the process of terminating my account.

Kapil Dhuria

Sample 4 – Letter for Closing Account Due to Personal Reasons

Union Bank of India

Noida Branch

30 th September 2021

My name is Sakshi Malik, and I have a savings account at your branch with account number 1147693627569. Because I am relocating to Mumbai for personal reasons, I would like to liquidate my savings account and take the money. I would appreciate it if you could please terminate my account as soon as possible because I will be travelling next week.

For your convenience, I have enclosed the bank passbook, identity, and address evidence.

Yours faithfully,

Sakshi Malik

Frequently Asked Questions

Q1. What documentation is needed to close a bank account?

Answer. All account information, including account holder name, address, account number, associated mobile number, signature, original passbook and original chequebook (if issued). Your Identification Proof (Aadhar Card, Voter ID Card, Electricity Bill, etc.), Address Proof (Aadhar Card, Voter ID Card), and Debit Card / Credit Card are also required (if issued).

Q2. What is the average time it takes to close a bank account?

Answer. It is entirely dependent on your bank. Request that your bank manager performs this activity as soon as feasible. However, it just takes five to 10 days. However, in some government banks, this process can take up to two months.

Q3. Can a bank reinstate a previously closed account?

Answer. Yes, you can reopen a bank account that has been closed. However, whether you can reopen the bank account relies on the bank in specific situations.

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How to Write a Letter to Close Your Bank Account

• November 7, 2019

Although the number of people switching banks is steadily declining, sometimes it’s still necessary to close a bank account. According to a J.D. Power survey , only 4% of Americans changed banks in 2018, down from 8% in 2016, with dissatisfaction concerning problem resolution being the number one reason that people change banks. Moving, excessive fees , inconvenient branch or ATM locations, and issues with fraud are also common reasons customers opt to close their accounts .

When closing a bank account, it’s likely that your bank will require a written request to do so. They may provide a specific form or template to use, but if they don’t, you must write a letter. You don’t need to explain your reasons for closing the account. A simple letter that lists the specific account numbers and instructions for the remaining funds will suffice. By sending a bank account closing letter, you won’t have to wait on hold or have an awkward conversation with a representative trying to convince you to keep your account, and you’ll have a written record of your request.

Sample Bank Account Closing Letter

The following is a bank sample letter for closing an account you can copy/download and personalize.

[Your Name] [Your Address] [Your City, State, ZIP Code] [Bank Name] [Bank Address] [Bank City, State, ZIP Code] [Date]

RE: Account Closure Request

To Whom It May Concern: This is a formal request to close the following accounts (fill in account numbers as needed): Checking [Account Number] Savings [Account Number ] Money Market Account [Account Number] Other Account [Account Number] All automatic recurring transactions for these accounts have been canceled. Please send confirmation of the account closure and a check payable to me for the remaining balance(s) to the following address: [Address] [City, State, ZIP] If you have questions regarding this request, I can be reached at [Your phone number]. Thank you for your prompt attention to this matter. Sincerely, [Your Name] [Your Signature] [Co-Account Holder’s Name] (if necessary) [Co-Account Holder’s Signature]

Again, your letter should be simple and direct. You do not need to explain why you are closing the account, and if you have complaints, send a separate letter to customer service outlining the problems after the account is closed. Your letter should make it as easy as possible for the bank to close your account, and contain only the information necessary for that to happen.

Before mailing your letter, check with your bank to confirm the specific address where it needs to be sent. Some banks have dedicated addresses or P.O. Boxes for these requests. You may also be able to fax or mail the request to a local branch.

Other Ways to Close a Bank Account

A bank account closing letter isn’t the only way to close an account. Other options include:

Visiting the bank in person . Stop into a local branch and speak to a representative to close your account. You will likely be asked to sign an account closure document. This is a good time to withdraw the remaining balance from your account as well so you do not have to wait for the bank to mail you a check.

Online.  Some banks will allow you to close your account online. Depending on the bank it might be as simple as clicking a few buttons, while others may require a written request via a secure message system. With the online option , you can also request a transfer of the remaining balance to a different account.

Via  Phone.  Generally speaking, banks require account closure requests in writing, but you may be able to initiate the process over the phone. Depending on your bank, they may be able to send you paperwork to sign to close the account, or you may be directed to an online account management system.

Before closing your bank account, cancel any automatic withdrawals, such as automatic payments or transfers to other accounts. Failing to do so could lead to fees or penalties when transactions are declined. Also, don’t withdraw all of your money until all pending transactions have cleared. If you have direct deposit, confirm that your deposits are being sent to your new account before closing your old one, to avoid losing access to your money or other problems.

Make Sure Your Account Is Closed

After closing your account by mail, wait a few days before confirming that it’s been done. Logging in to your account or calling the bank is the easiest way to do this.

Even if you send clear instructions, there could be delays, or the bank could require additional information or steps before the account is officially closed. If you withdraw all of your money, you could incur low balance, account inactivity, or account maintenance fees even if you have closed the account, so double-checking that the account is actually closed is important. The bank will most likely send you a letter confirming the request to close the account; keep that letter with a copy of the letter you sent on file in the event that there are any questions or problems.

Also, before closing your account, download all of your statements so you maintain a record of all of your transactions. Once your account is closed, you may lose access to the information, and you may need details about specific transactions in the future.

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How To Close A Bank Account

Fact Checked

Updated: Jun 2, 2022, 4:33pm

As your banking needs change, you may find yourself in a situation where you need to close a bank account. It could be that you’re moving and need to find a new bank or want to switch banks to take advantage of better interest rates. Whatever the reason, you’ll likely want to close your old bank account.

Closing a bank account isn’t complicated, but there are actions you can take to ensure the account is closed correctly—and all of your money accounted for. Follow these steps when closing a bank account.

Reasons for Closing a Bank Account

You don’t need a reason to close a bank account. However, there are numerous reasons you might want to. Here are some of the more common reasons to move on from your current account:

• You’re moving to a new city or state
• You can get better interest rates
• You’re switching to an online bank
• You qualify for a bank bonus offer
• You want to escape poor customer service
• You’re being charged expensive fees
• You can get better features and services elsewhere
• You’re opening a joint account
• You’re consolidating your bank accounts
• You’re switching from a child account to an adult account

Whatever the reason, consider the decision carefully to ensure you’re making the right moves for your financial situation.

How to Close a Bank Account

Closing a bank account involves more than contacting your bank. You’ll want to do some advance work to ensure a successful transition. The specifics for closing an account vary by bank and credit union. Be sure to check your banking institution for special requirements. Generally, follow the steps below.

1. Open a New Account

The first thing you need to do is open a new bank account. Having an account in place ensures you have a place to transfer direct deposits and payments or debits.

Many factors go into choosing a new bank, including savings rates , fees and account offerings. Whether you decide on a traditional brick-and-mortar bank or an online bank , ensure you’ve established your new account before moving forward.

2. Switch Your Existing Scheduled Payments and Deposits

If you have any direct deposits or automatic payments set up, move them to the new account. Check with your employer regarding any forms you need to fill out for direct deposit so your paycheck can be rerouted to the new account.

Do yourself a favor and make a list of your monthly recurring payments. This could include:

• Car payments
• Mortgage payments
• Insurance payments
• Student or personal loans
• Credit card payments
• Gym memberships
• Streaming services
• Utilities and other household bills

Having a list helps ensure you’ve canceled all of the payments attached to your old account, but you’ll also be prepared when you need to set them up for your new bank account.

3. Transfer Your Money

Before you move money out of your account, let outstanding transactions clear. Failure to do so could result in having to pay overdraft fees . If you still have money in the account after everything clears, withdraw the money or transfer it to your new account.

If your bank account has a minimum balance requirement, only transfer money out of the account when you’re ready to close it so that you’re not charged a monthly maintenance fee.

4. Contact Your Bank

Cancel your bank account. Many financial institutions allow you to do this online, but it could require a phone call to customer service or a visit to a local bank branch. Some banks and credit unions may require you to fill out an account closure request form or submit a written request. Follow your bank’s guidance on the proper contact method to start the closure process.

The bank will check your account to ensure it’s in good standing and that you’ve resolved any outstanding issues before it marks the account as closed. If there are any remaining funds in the account, you should be able to request a transfer to your new account or receive a check by mail.

5. If Required, Send a Letter to Close Your Bank Account

You can write a letter to your bank to close an account. To do so, you can use the template below or a similar format.

To whom it may concern,

Please close the following bank account(s):

• List account name and account number for each closing request

Please send a check for any remaining funds in those accounts to the address below. Please follow up with written confirmation to verify the previously mentioned accounts have been closed.

Please contact me if you have any questions.

Full name (Printed)

Mailing address

Phone number

6. Get Written Confirmation

Don’t assume that the account is closed. The Consumer Financial Protection Bureau recommends getting written confirmation when you close a bank account. This protects you if the bank doesn’t follow through or some issue arises.

How to Close Certain Types of Bank Accounts

Not all account closures are handled the same. Other scenarios may pop up that require extra steps to close a bank account. Here’s a look at a few examples that might require extra attention.

Joint Account

Your bank may require an account closure request with both account holders’ signatures if you’re closing a joint account. Many banks, however, only require one account holder’s authorization. Canceling a joint account online could require both parties to request an account closure.

Child’s Account

Some bank accounts are automatically converted into regular accounts when a child turns 18. If you’re of your state’s legal age to take complete control of your custodial account, you can close the account the same as any other bank account.

Inactive Account

If your account has been marked “Inactive,” you’ll need to reactivate it before it can be closed by the bank. Contact your bank’s customer service to reactivate your bank account. There might also be an option to do this through your online or mobile banking.

Overdrawn Account

Having an overdrawn account could prevent you from closing an account. You’ll need to get your account to a zero balance or higher before the bank will process your closure request.

Deceased Person’s Account

Closing the bank account of a loved one who has passed away can be more complicated than closing other accounts. How the account is handled depends mainly on how the deceased structured their finances, including whether they listed a beneficiary or had a will. Requirements and documentation may depend on state law. Your best bet is to seek legal counsel before proceeding.

Can You Close a Bank Account Online?

Many banks allow you to close an account online. It’s especially common among online banks. Some enable you to close an account via online messaging or email. Others offer chat features that let you close an account through customer support.

Contact your bank to figure out options. Ensure your account is in good standing and has a zero balance before you try to close it.

How Much Does It Cost to Close a Bank Account?

Typically, it doesn’t cost anything to close a checking, savings or money market account. Time-deposit accounts, such as certificates of deposit (CDs), may issue a penalty. Most banks and credit unions charge an early withdrawal penalty if you close a CD account before its maturity date.

How Long Does It Take to Close a Bank Account?

Closing a bank account can be a quick process, especially if you’ve already transferred funds from the account and accounted for any lingering transactions. If you’ve already withdrawn or transferred funds to another account, the closing process may only take a few minutes.

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Tips when closing a bank account.

If you’re planning on closing a bank account soon, here are a few extra tips that will benefit you in the long run:

• Open a new account first . Opening a new account ahead of time gives you a chance to transfer funds out of the old account. It also gives you a place to make transactions during the transition.
• Document everything . Closing a bank account should be smooth. But keep records of communication with bank staff and save communication from your bank.
• Destroy the remnants of your old account . Destroy any checkbooks or debit cards tied to your old account. This keeps them from getting lost, stolen or used accidentally.

Find The Best Online Banks Of 2024

Bottom line.

If you need to close a bank account for any reason, you can speed up the process by following the steps above. Keep records of all transactions and correspondence with your bank to ensure that your account has been closed properly.

Frequently Asked Questions (FAQs)

Does closing a bank account hurt your credit.

Bank accounts are different from credit card accounts and aren’t part of your credit report. Closing a bank account doesn’t affect your credit score or history. Although financial institutions report account closures to ChexSystems , opting to close a bank account doesn’t impact your ChexSystems report.

How do you get money from a closed bank account?

If you close a bank account but still have funds in the account, you should receive a check from the bank for the remaining funds. If your local bank branch closes, you still have access to your account and funds at other bank branches or online. When a bank shuts down all of its operations, you can contact the FDIC directly to inquire about outstanding funds.

Can a bank close your account without notice?

Your bank account could be closed by your bank for many reasons, including inactivity or low usage. Banks aren’t required to give notice when they close an account. Consult your bank’s deposit account agreement for guidelines on when an account might be closed.

Can a closed bank account be reopened?

You can reopen a closed bank account in some instances, depending on your bank’s policies. If allowed, typically, you can do this by making a request either in person, by phone or online. If not, you can simply open a new account.

Can I close my bank account and open a new one with the same bank?

Yes, banks allow you to close one account and open another one. The process to close the old account is the same, although you’ll find your bank much happier to keep your business.

How long can my bank account be negative before it closes?

Typically, banks will keep accounts with negative balances open until they are brought up to a zero balance or higher. Bank policy dictates how accounts are handled. Your bank may close your bank account and report you to a debit bureau like ChexSystems, which could hurt your chances of opening another bank account.

How long do banks keep records of old accounts?

Banks are required to keep records of old checking and savings accounts for at least five years.

If my bank account is closed, what happens to my direct deposit?

If an employer sends direct deposit funds to a closed bank account, they are returned to the original sender. If this happens, contact the sender immediately with alternative account information so they can send the funds to a new account. You can avoid this by updating your direct deposit information with your employer.

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Kevin has been writing and creating personal finance and travel content for over six years. He is the founder of the award-winning blog, Family Money Adventure, and host of the Family Money Adventure Show podcast. He has been quoted by publications like Readers Digest and The Wall Street Journal. Kevin's work has been featured in Bankrate, Credible, CreditCards.com, Fox Money, LendingTree, MarketWatch, Newsweek, New York Post, Time, ValuePenguin and USA Today.

Sample Letter to Close Current Bank Account and Transfer Funds

I’ll share my personal experiences and tips to help you navigate this process effortlessly. Plus, there’s a handy template at the end to get you started!

Key Takeaways

• Understand the Requirements: Different banks may have varying procedures, so it’s crucial to understand your bank’s specific requirements for closing an account.
• Clear Outstanding Dues: Ensure all checks have cleared and there are no pending transactions.
• Transfer Funds: Decide how you want to transfer the remaining balance and mention it in your letter.
• Provide Necessary Details: Include all essential information like account number, transfer details, and personal identification.
• Follow Up: Keep a copy of your letter and follow up with the bank to ensure the closure and transfer are completed.

Step-by-Step Guide to Writing Your Letter

Step 1: gather information.

Before drafting your letter, gather all necessary information, including your account details, the new account details for the fund transfer, and any specific forms required by your bank.

Step 2: Start with Your Details

Begin your letter by mentioning your name, address, phone number, and the date. This should be at the top left corner of the letter.

Step 3: Address the Letter

Address the letter to the appropriate department or individual, such as “To The Manager, [Bank Name], [Branch Address].”

Step 4: State Your Purpose

Clearly state the purpose of your letter. For example, “I am writing this letter to request the closure of my current account (account number) and the transfer of the remaining balance to my new account (provide new account details).”

Step 5: Mention the Details

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Include all relevant account details, ensuring there are no discrepancies. If you have any specific instructions for the fund transfer, mention them clearly.

Step 6: Attach Identification

Attach a copy of your identification to verify your request. Mention this in your letter to avoid any processing delays.

Step 7: Close the Letter

Conclude by thanking the bank for their assistance. Provide your contact information for any further communication.

Step 8: Sign the Letter

Sign the letter to authenticate it. If you’re sending it digitally, ensure you have a digital signature or a scanned copy of your handwritten signature.

Personal Tips from Experience

• Visit the Branch: If possible, personally visiting the bank can expedite the process and allow you to address any immediate concerns.
• Check for Charges: Be aware of any potential charges associated with closing your account or transferring funds.
• Get Confirmation: Request a written or email confirmation of the account closure and fund transfer for your records.

Template for Your Letter

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

To The Manager, [Bank Name] [Branch Address] [City, State, Zip Code]

Subject: Request to Close Current Bank Account and Transfer Funds

Dear [Manager’s Name],

I am writing to request the closure of my current account, number [Your Account Number], held at your branch. Please transfer the remaining balance to my new account, number [New Account Number], at [New Bank Name], [Branch Address].

Please find attached a copy of my identification [Specify the ID – e.g., Driver’s License, Passport] to verify my request. I have cleared all outstanding checks and payments as of [Date].

I would appreciate your prompt attention to this matter. Please confirm the closure and transfer details via [Your Preferred Contact Method – email, phone, etc.].

Thank you for your assistance.

Sincerely, [Your Signature] [Your Printed Name]

Conclusion and Comment Request

Closing your bank account and transferring funds is a significant financial step. By following these guidelines and utilizing the provided template, you can ensure a seamless process. Remember, each bank has its nuances, so adapt your letter accordingly.

I’d love to hear about your experiences with closing a bank account or if you have additional tips to share. Leave a comment below and let’s discuss!

Frequently Asked Questions (FAQs)

Q: what is a letter to close bank account and transfer money.

Answer : A letter to close bank account and transfer money is a formal written request sent by a bank account holder to their financial institution, notifying them of their intention to close the account and transfer the remaining funds to another bank account.

Q: Why would someone need to write a letter to close their bank account and transfer money?

Answer : There are several reasons why someone might need to write such a letter. It could be due to switching to a different bank or financial institution, relocating to a different country or region, dissatisfaction with the current bank’s services, or simply consolidating their finances into a single account.

Q: What information should be included in a letter to close a bank account and transfer money?

Answer : When writing a letter to close a bank account and transfer money, it is important to include the following information:

• Your full name and address.
• The account number of the bank account you wish to close.
• The current balance of the account.
• The name of the bank or financial institution where you want the funds to be transferred.
• The account number of the receiving bank account.
• Your signature and the date.

Q: How should the letter be structured?

Answer : The letter should follow a formal business letter format. It should include a proper salutation, such as “Dear [Bank Name] Customer Service,” and a polite and concise body that clearly states your intention to close the bank account and transfer the funds. 

End the letter with a professional closing, such as “Sincerely,” followed by your full name and contact information.

Q: Is it necessary to mention the reason for closing the bank account in the letter?

Answer : While it is not mandatory to mention the reason for closing the bank account in the letter, you can include a brief explanation if you feel it is necessary or if it could assist the bank in improving their services. 

However, it is generally sufficient to focus on the main purpose of the letter, which is to request the closure of the account and the transfer of funds.

Q: How should the letter be delivered to the bank?

Answer : It is recommended to deliver the letter in a secure and traceable manner. You can choose to send it by certified mail or through a secure online banking portal if available. 

Make sure to retain a copy of the letter and any tracking information for your records.

Q: How long does it typically take for the bank to process the account closure and money transfer?

Answer : The time it takes for the bank to process the account closure and money transfer can vary depending on the bank’s policies and procedures. 

Generally, it may take a few business days to process the request and transfer the funds to the designated account. It is advisable to contact the bank directly to inquire about their specific timeline for account closures and transfers.

Q: What should I do if there are any issues or delays in closing the account and transferring the money?

Answer : If you encounter any issues or delays in the account closure or money transfer process, it is best to contact the bank’s customer service department. 

Provide them with the details of your request and any relevant documentation, such as a copy of the letter you sent. They will be able to assist you and provide further guidance to resolve any problems.

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Word & Excel Templates

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Account Closing Letter to Bank

An account closing letter to the bank is a letter written by an account holder, in which he addresses the bank manager and requests for account closure. This letter is written to the bank manager of the specific branch an individual has an account in. A person may want to close his account for various reasons, such as:

• He wants to change and switch to another bank.
• He is shifting out of the country.
• He needs to cash all the money in the savings account, which cannot have a zero balance.
• He does not like the bank’s customer service or other services, or he does not trust the bank enough.

Whatever the reason is, it is important to inform the bank and go through all the account closing procedures. If an individual does not close his account properly, he may lose his money or may experience complications while enacting with the bank in the future.

As this account closing letter is a formal request by an account holder, this is kept in his record file for future references, hence smoothen any transactions, even in the future.

When an individual is writing this letter, he can simply write it from the scratch or if he is confused, he can use any template readily available online or in the programs, such as Microsoft Word.

These professionally developed templates are easy to use and customize as per the needs and requirements of the account holder as well as the bank. The format of the letter and the information included may vary but, generally, the following details are included in almost all the account closing letters:

• Details of the account holder.
• Details of the bank and the manager.
• A request for closing of the account.
• The reason if wants to be shared by the account holder.
• Indicate if the request needs to be acted upon immediately and request for it.
• Inform whether the remaining account balance needs to be received in cash or is to be transferred to another account.
• Salutation and signature.

Although, the account closing procedures may involve more than one step, writing this letter is, usually, the first step, as through this, the account holder informs and requests the bank for the account closure, which can then be followed by the other steps.

Sample Account Closing Letter to Bank

Subject: Closure of Savings Account number XX-XXXXXXX

Dear Sir/Madam (Manager),

I am writing this letter to request you for closing my savings account in [X] bank, YYY branch with immediate effect.

My account details are:

Name: John Smith Account number: XX-XXXXX

I am moving out of the country permanently, which is why I need to close my account and complete all the formalities before I leave. I would be highly grateful if you complete my request within a week and hand over all the balance money in my account as cash. I will be highly obliged.

Thank you in advance. Let me know if you need any other information.

John Smith.

For leaving company

You are requested to close my account number [X]. The mentioned account was my official company account. However, since I have resigned from my job last week, I will no longer be using it.

Kindly process my request and provide me confirmation upon the closing of the account.

Thank you for your service.

Not using the account

I am writing with reference to my savings account number [X] in your back. Since I moved abroad last year, the said account is no longer in my use. I, therefore, request you to close the inactive account.

Please transfer the balance amount to my new account. I have enclosed the account details.  I will return the unused checkbook and ATM card to the bank through the mail. Kindly let me know if I need to fulfill any other formalities.

I thank you in anticipation.

Poor services provided by the bank

I wish to close my account number [X] since I am disappointed with the bank’s service. I made a complaint earlier this week about an issue but did not receive a satisfying response from you. As a result, I have decided to dissociate myself from your bank by closing the mentioned account. 

I need a demand draft for my balance amount. Kindly mail the same to me on my address which is mentioned in your records.

I expect my request to be processed at the earliest. You may call me for any queries.

• Sample Letter To Close Bank Account of Company

Closing a company bank account is an essential administrative task that requires careful attention and proper communication. To assist businesses in this process, we have prepared four templates for writing letters to close a bank account of a company. Each template addresses different scenarios, such as company dissolution, business merger, business relocation, and company liquidation. These templates are designed to be formal and professional, ensuring that the closure request is communicated effectively to the bank manager or relevant authorities.In each template, you will find a clear and concise explanation of the reason for the account closure, along with the necessary details such as the account number and any required documentation. Additionally, the templates express gratitude for the bank's services and cooperation throughout the business relationship. Each letter concludes with an invitation to contact the sender for any further inquiries.We encourage businesses to personalize these templates by adding specific details relevant to their circumstances. By utilizing these templates, companies can navigate the process of closing a bank account with confidence, maintaining professionalism and clarity in their communication with the bank.Please note that the specific requirements and procedures for closing a bank account may vary depending on the bank's policies and the unique circumstances of the company. We recommend consulting with the bank directly to ensure that all necessary steps are followed accurately.

Template Bank Account Closure Request - Company Dissolution

[Your Company Name] [Your Company Address] [City, State, ZIP] [Date]

[Bank Name] [Bank Address] [City, State, ZIP]

Dear [Bank Manager's Name],

Subject: Request to Close Company Bank Account

I hope this letter finds you well. I am writing on behalf of [Your Company Name] to request the closure of our company bank account with your esteemed institution.

Due to business restructuring and subsequent dissolution, we no longer require the services of the aforementioned bank account. Therefore, we kindly request you to initiate the necessary procedures to close the account as soon as possible.

Please find enclosed all the required documents, including account statements and identification proofs of authorized signatories. Additionally, kindly ensure the full withdrawal of any remaining balance from the account and transfer it to our designated account [New Account Details].

We sincerely appreciate the excellent services provided by your bank throughout our business association. Your professionalism and support have been instrumental in our financial operations.

Thank you for your prompt attention to this matter. If there are any further steps or documentation required from our end to facilitate the account closure, kindly inform us, and we will comply accordingly.

Should any inquiries arise during this process, please feel free to contact me at [Your Contact Number] or [Your Email Address].

Once again, thank you for your cooperation, and we wish your bank continued success in the future.

[Your Name] [Your Designation] [Your Company Name] [Your Company Contact Information]

Template Bank Account Closure Notice - Business Merger

Subject: Closure Notice of Company Bank Account

I am writing to inform you that due to a recent merger with [Merging Company Name], our company, [Your Company Name], will be closing its bank account at your esteemed institution.

As part of the merger agreement, we have consolidated our financial operations, and hence, our banking requirements will be met by [Merging Company Name]'s existing account. We, therefore, kindly request the closure of our current bank account [Account Number].

Enclosed with this letter, you will find all necessary documentation, including account statements and relevant identification proofs of authorized signatories. We request the full withdrawal of any remaining balance and its transfer to our new account at [Merging Company Name] bank [New Account Details].

We would like to express our gratitude for the reliable banking services your institution has provided us over the years. Your support has been vital to our company's growth and success.

If any additional steps or documentation are required for the account closure, please inform us, and we will promptly comply with the necessary procedures.

Thank you for your cooperation and understanding during this transition. We are confident that your bank will continue to provide excellent services to your customers.

Should you have any inquiries, please feel free to reach me at [Your Contact Number] or [Your Email Address].

Template Account Closure Request - Business Relocation

Subject: Account Closure Request for [Your Company Name]

I hope this letter finds you well. I am writing to formally request the closure of our company bank account [Account Number] at your esteemed institution.

Due to our company's recent relocation to [New City/Country], we have decided to transfer our banking operations to a local bank in the new location. Consequently, we kindly request the closure of our current bank account and the withdrawal of any remaining balance.

Enclosed, please find all necessary documents, including account statements and identification proofs of authorized signatories. We request that you initiate the closure process promptly to facilitate a smooth transition.

We wish to extend our appreciation for the excellent banking services your institution has provided us during our association. Your efficient and professional approach has been instrumental in our financial management.

If there are any additional steps or requirements for the account closure, please let us know, and we will gladly comply with them.

Thank you for your understanding and cooperation. If you have any inquiries, feel free to contact me at [Your Contact Number] or [Your Email Address].

Template Bank Account Closure Application - Company Liquidation

Subject: Application for Closure of Company Bank Account

I trust this letter finds you well. I am writing to submit an application for the closure of our company bank account [Account Number] with your esteemed bank.

As you may already be aware, our company, [Your Company Name], is currently undergoing liquidation. In light of this development, we are required to close all our financial accounts, including the aforementioned bank account.

We request your prompt attention to this matter and kindly ask you to initiate the necessary procedures for the closure of our account. Please ensure the full withdrawal of any remaining balance and its transfer to the designated account provided in the enclosed document [New Account Details].

We take this opportunity to express our gratitude for the excellent services your bank has provided us over the years. Your support has been crucial in maintaining our financial stability and growth.

If there are any additional formalities or documentation required for the account closure, please inform us, and we will comply with all necessary steps.

Thank you for your cooperation during this challenging time. Should you have any inquiries or require any additional information, please feel free to contact me at [Your Contact Number] or [Your Email Address].

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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Home » Letters » Bank Letters » Request Letter to Close Current Bank Account – Sample Letter to Bank Requesting Closure of Current Bank Account and Transfer Funds

Request Letter to Close Current Bank Account – Sample Letter to Bank Requesting Closure of Current Bank Account and Transfer Funds

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample request letter to close current bank account.

To, The Branch Manager, ______________ (Name of the Bank) ______________ (Address of the Branch)

Date: __/__/_____ (Date)

Subject: Request to close current bank account and transfer funds

Respected sir/madam,

With due respect, I would like to inform you that my name is ____________ (mention name) having a current account ____________ (account number) in your ____________ (location) branch.

I am writing this letter to request you to kindly close the above-mentioned current bank account bearing account number ____________ (account number) and transfer the funds to the account ______________ (mention the account number).

As per the requirements, I have already attached the necessary forms/self–attested documents/application/transfer cheque/other for the verification process. I request you to process my request at the earliest to avoid any further inconvenience. If you wish to contact me regarding the same, you can contact me at ______________ (contact details)

Thank you for your valuable time. I would be highly obliged if you can process my request at the earliest.

Regards, ______________ (Signature), ______________ (Your Name), ______________ (Account number), ______________ (Contact details)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Include necessary forms, self-attested documents, application for account closure, or transfer cheques as required by the bank.
• Provide accurate account details, complete required forms, and follow the bank's procedures for account closure and fund transfer.
• No, it's not mandatory, but you may mention it briefly if you wish.
• Clearly specify the account number you want to close and provide details of the account where you want the funds transferred.
• The processing time may vary, but banks usually aim to complete such requests within a reasonable timeframe, often within a few business days.

Incoming Search Terms:

• Letter to bank for fund transfer
• Bank account close application

By Rahul Sharma

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How to Write a Bank Account Closing Letter

Closing a bank account can be a complex process if you don't have the right documentation.

When closing a bank account, several personal details must be submitted for personal or external reasons, such as passing away. To perform this operation, a bank account closure letter must be written.

This mail should be sent directly to the branch manager to which your account was allocated, along with information about the account holder. Usually, it will take the bank between 5 to 10 days to close the account, depending on each financial institution.

Where to send a bank account closure letter?

To request the closing of a bank account , you must send a letter by mail, either electronically, by post, or in person. Depending on how the closure is requested, the process will be longer or shorter. 

This traditional method may be more efficient, as you must take your letter to your bank in person. At the branch, you will be instructed to contact the manager or a customer service employee to go to the teller to make the cancellation and continue with the process.

When you go in person, they will probably ask for a Bank Account Closing Letter, which should have different information necessary for the cancellation. Below, you can download some examples of Bank Account Closing Letters. However, the information requested depends on each financial institution, so we recommend you check with your bank to corroborate the documents you will be asked for.

Through the Internet

Some banks allow you to make transactions through their website or mobile application. To close an account online, you must go to the account closure section of your bank’s website. You will be asked to attach different documents and probably have to fill out a form.

A customer service advisor will contact you within a few minutes to corroborate the information and approve the account cancellation.

Each bank has regulations for requesting the closure of a bank account by mail since the recipient’s address will be the branch to which the customer is affiliated. Check with your bank, either online or in person, for the requirements and documentation you need to submit to close your bank account. 

Tips for closing a bank account without problems

Closing a bank account is tedious because you must gather different documents and information to attach to the letter you will send by mail, online, or in writing. To avoid your bank complaining about missing information, the best thing to do is to send the letter with as much information as possible .

Before closing your account, you should remember a few things you will need to do to make sure you have no money left over, direct debits linked to your account, etc. Here are some tips to close your bank account with all the necessary precautions.

Check your account

Double-check the status of your account before closing it. Take out any money or checks you may have, and change the instructions for direct debits or standing orders; then, put them in your new or preferred account. Wait until the transactions have been completed successfully, then close your now-empty account.

Empty before sending

It is best to empty the account before sending the closure request letter to avoid possible monetary losses. Transfer the funds from the account you are deleting to your new account, and once you have your money deposited in your new account, you can proceed to send the letter to the bank.

Deposit without help

Ideally, it would be best if you made the transactions to empty your account, transfer your funds wherever you want, or withdraw them at an ATM. This way, the money will arrive faster than if you do it through a bank since you would have to wait for the transaction to be processed.

Do not empty your account if you have pending debts

You should check that you do not have any pending payments linked to your account, as this will affect these debts, and additional fees will be added for not having funds in the account.   

Firm attitude

The request to close a bank account can be made online or in writing. While the way you write the letter is not relevant, you should report it formally and politely. Requesting them to close the account as soon as possible is recommended since there is no use in beating around the bush. If you notice they take a long time to answer, write them back and ask them politely to close your account.

Download your account statement

Before closing your account, check the status and transactions in your account history. While this is not mandatory, it may help you in the future if you need to check the purchase of a product or any significant transaction. This point is just as prevention and it is a rapid process that can be done from some storage programs. 

Original signature

Some banks do not accept electronic signatures or stamps to verify your identity. This is why they require a handwritten signature from the account holder. Otherwise, they won’t be able to close the account.

Transfers and Checks

If you need the money from the closing account immediately, it is best to wire it to your new account. This way, you can spend it immediately. Another option is to get a cashier’s check with cleared funds.

Address change

If you have moved and want to close your account, this process will take even longer, as banks generally send money to registered addresses, i.e., your old address. The request for a change of address is a red flag for bank workers, as it could be a fraudster who wants to get the money from your account. For this, it is necessary to present proof of your new residence and notarize the request (find out from your bank what you should do in such a case).

Use a check application.

If the bank sends checks for the money left in the closed account, you will have to find a way to deposit the check, which is hardly used in paper format. An alternative to this deposit is to use a mobile application from the bank where you created your new account to receive the money as an electronic check.

Verify that the account has been successfully closed

Before you say goodbye to this account, verify at least twice that your account has been closed. To do this, log in from the app or web, or call the bank to verify and ensure the account no longer exists. It never hurts to confirm that everything has been done correctly and without errors as it could cost you dearly. 

Which are the requirements to close a bank account?

There are quite a few documents and information that must be submitted to request the closing of a bank account. Still, you should check with your bank to find out the detailed documentation you must provide to carry out this procedure. Below, you can download some examples of writing a bank account closing letter , so you can find out which documents you need to present to the bank. 

The most frequent paperwork requested by banks for the closing of an account are:

• Full name of the account holder.
• Signature of the account holder.
• Bank account number.
• Checkbook (if any).
• Original bank account book.
• Proof of identification: A voter’s card, driver’s license, passport, Real ID, Pan Card, etc.
• Proof of address: This can be a utility bill (electricity, water, gas, internet, telephone, etc.), Aadhar card, passport, or voter ID, among others.
• “Bank Account Closing Letter | Format, Sample and How to Write a Bank Account Closing Letter? – A Plus Topper.” A Plus Topper , https://www.facebook.com/aplustopper/, 6 Feb. 2021, https://www.aplustopper.com/bank-account-closing-letter/ .
• Severance, Kimber. “7 Reasons to Close a Bank Account | Check City.” Quick Cash Loans Before Payday | Check City Home , Check City, https://www.checkcity.com/personal-finance/reasons-to-close-your-bank-account .

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Bank Account Closing Letter | Format, Sample and How to Write a Bank Account Closing letter?

February 9, 2024 by Veerendra

Bank Account Closing Letter: To close the account in a bank it is necessary to write the official letter to the bank manager. The reason for closing the bank account should be mentioned in the letter very clearly. Also, all the details related to your bank account such as Account number, Branch code, Full name, etc., should be mentioned in the application letter.

If you are searching for the application for shutting financial balance letter OR are you looking for the best examples of ledger close application then you have gone to the opportune spot. To close a financial balance there is no hard cycle. It is a simple cycle.

Get Other Types of  Letter Writing  like Formal, Informal and Different Types of Letter Writing Samples.

Bank Account Closing Letter Format and Samples

You need to compose an application to the bank office administrator to close your record and you need to connect your checkbook, passbook and ATM card alongside this application. You can likewise move the financial balance to another branch without shutting it. For the most part, the bank will take around 5 to 10 days to close it.

If any application is composed without help from anyone else, at that point it is consistently a decent practice however because of the absence of time, It isn’t feasible for us to compose an expert application. In this way, just to save your time we have made a few examples of ledger shutting letters for you which will make your work simpler.

Probably the most widely recognized reasons that account holders generally close their ledgers, for example, individual reasons, moving to different nations, impolite bank representatives, untrustworthy financial frameworks, a high premium on credits or internet banking issues.

In this article, we are going to discuss how to write the bank account closing letter in a proper format. People who do not know how to write a closing letter, need not worry about it. Read the complete article here and get to know how to write such letters.

Bank Account Closing Letter Format

The format of the bank account closing letter should include the below-given details:

• Addressing the Branch manager
• Name and address of the bank
• Subject line
• Salutation (Sir/Madam)
• Body of the letter
• Closing with yours Sincerely, truly, etc.
• Name and Signature

Samples of Bank Account Closing Account

How to Write a Bank Account Closing letter?

You can read also Bank Statement Request Letter

Important Points to Remember

Check your bank balance: This is the most important venture prior to shutting your financial balance. Do you have a critical equilibrium in your record?

Transfer or withdraw the amount: You can think about moving the cash to another record or pulling out the cash. Moving electronically is the most issue-free methodology and takes not exactly a day ordinarily. Nonetheless, in certain conditions, you may consider pulling out it physically. This is a more conventional method of doing.

Close the account: After moving all your cash, you would now be able to compose an application letter to close your record. Remember to request a composed record from your bank.

Destroy your cards and Cheques: It is smarter to demolish your charge cards and checks at this stage. This will additionally help your security ensured. Frequently banks request to restore your charge cards and checks alongside your application letter. You can likewise adhere to the directions referenced in your client mindfulness booklet.

FAQ’s on Bank Account Closing Letter

Question 1. Whom should we write the bank account closing letter?

Answer: The bank account closing letter or application should be addressed to the bank manager.

Question 2. How much time does it take to close the bank account?

Answer: It takes around three working dates to close a bank account after the application is submitted to the bank manager.

Question 3. How to write a letter to close a bank account?

Answer: Write the letter to the bank manager, with the address and branch name of the bank. Start the letter with a salutation (Sir/Madam) and mention the reason for closing the bank account. Request to transfer the balance to the bank account. Mention your name, account number, signature at the end of the letter.

Question 4. What documents are required to close a bank account?

Answer: Bank passbook and a photo ID proof.

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Letter For Closing Bank Account: Check Format and Samples

Imagine you just opened a bank account to avail of online banking services. You are excited to use your bank account to make online payments but you realize that online shopping makes you vulnerable to hackers and online frauds. What would you do in such a case? You probably want to close your bank account. However, there is a formal process to do so. You must write a letter to close the bank account to the bank manager.

Writing a letter to close a bank account is quite common these days. In such letters, you are required to mention details like the reason for closing your bank account, your name, address, contact details, parents’ name, and banking details. Let’s discuss how you can perfectly write a letter for closing a bank account to your bank manager.

Table of Content

Format Letter for Closing Bank Account

Letter for closing bank account: sample 1, letter for closing bank account: sample 2, reasons for closing bank account.

Here is a format letter for closing the bank account. Make sure you understand the entire format before writing a letter for closing a bank account.

There can be several reasons for closing a bank account. When writing a letter to your bank manager to close your account or address any other issue, it is very important to highlight the purpose and what has led to the purpose in your letter. Here are some of the popular reasons that can be used for writing a letter to close your bank account.

1. Switching Banks

Sometimes we close our accounts because we’re switching to a different bank for various reasons such as better interest rates, lower fees, better customer service, or more convenient locations.

2. Relocation

When we are moving to a different city, state, or country where our current bank doesn’t have branches or services, we might choose to close our account and open one with a more accessible institution.

3. Dissatisfaction with Services

As customers, we are often dissatisfied with the banking services, unexpected fees, or dissatisfaction with the bank’s policies or practices can lead us to close our accounts and move our money elsewhere.

4. Financial Reasons

If we are faced with any financial issues, we might close our accounts to avoid fees that we can’t afford or to prevent creditors from accessing our funds.

5. Death of the Account Holder

In the event of the account holder’s death, their estate may close their accounts and distribute the funds according to their will or legal requirements.

6. Security Concerns

Security concerns is one of the popular reasons for closing bank account (s). Instances of fraud, identity theft, or unauthorized access to an account can prompt us to close our accounts to protect our finances and personal information.

7. Changes in Financial Goals

Developments like starting a business, getting married, or having children might prompt us to reassess our financial goals and banking needs, leading us to close our current accounts and open new ones that better align with our objectives.

8. Consolidation

Some people might choose to consolidate their banking relationships by closing accounts they no longer use or need, simplifying their financial management.

9. Legal Reasons

Legal reasons like court orders, divorce settlements, or other legal obligations might require us to close or divide joint accounts.

This was all about how to write a letter for closing a bank account. We hope the above-listed format and sample letters will help you understand the letter-writing process. For more information on such informative articles, visit GeeksforGeeks.

Letter for Closing Bank Account- FAQs

What is the purpose of writing a letter to bank manager.

The purpose of writing a letter to your bank manager is to address an issue related to your bank account. It can be any type of issue, such as fraudulent action, security breach, fake calls, etc.

How to write a letter for closing a bank account?

Dear Sir/Madam, Subject: Request for Closure of Bank Account Due to Security Concerns I am writing to formally request the closure of my bank account [Account Number: XXXXXXXX] held with the State Bank of India due to significant security concerns.

What is a format letter for closing a bank account?

Dear Sir/Madam, Subject: Request for Closure of Bank Account I am writing to formally request the closure of my bank account [Account Number: XXXXXXXX] held with [Bank Name]. [cite the reason for closing your bank account].

What details are required to close a bank account?

Your name, address, contact details, bank account number, bank’s name, IFSC Code, reason for closing your bank account, etc.

What is the purpose of letter writing?

Letter writing is an important part of academic and professional writing. Academic writing involves writing engaging letters where students are required to express their thoughts, ideas and experiences on a given topic. Profession letters are utilized to make formal requests. Whether it’s requesting information, action, or cooperation, a well-written letter can effectively communicate the request and its rationale.

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Sample Letter Templates for Bank Account Closure

Table of Contents

There are several requirements that banks may ask from you so they can process your bank account closure. One of which is a formal request letter. Your letter needs to be professional and contain all the necessary information. Looking at a  sample letter to close account  can be beneficial to help you get started.

Whether you are moving to a new city or want to change banks, it’s easier to let the bank know through a letter. Contrary to what most people think, it’s actually very straightforward to write.

We’ve listed some letter samples in this article to guide you in writing a good letter for the closure of your account.

Reasons for Closing a Bank Account

There are many reasons why you may want to close your account. Stating this in your letter is optional, but it can make the bank understand your decision . Here are some common reasons for account closures:

• Poor customer service
• Huge service fees
• Unreliable online banking
• Inability to maintain the account
• Transfer to a different bank

Things to Do Before Closing Your Account

• Check your bank account balance. If you have any money in your account, you can transfer your money to another account. Or you can also withdraw your money in full by visiting your branch before applying for closure.
• Make sure to clear all your transactions and bank-related operations before closing your bank account. You might face problems if you do not do so.
• If you have closed your bank account, make sure you get rid of all cards and checkbooks that were issued by the bank. This is for security and safety.

Sample Letter to Close Account

[Bank Manager Name]

[Bank Name]

[Bank Address and Contact Number]

[Today’s Date]

Subject: Request for Closing Current Savings Account

Dear [Name of Manager],

I am [Account Holder Name], and I hold a Savings Account in your bank with account number [#]. Due to some personal reasons, I regret that I can no longer maintain the account, and I wish to close it. I am attaching the account passbook with this letter. Please initiate the closing process as soon as possible.

Thank you very much.

[Signature]

[Address and Contact Number]

Subject: Request to Close Account

[Name of Manager]:

I have an account with your bank under the account number [#]. Since I am getting transferred to [New Address], I will have to close the account as I won’t be able to access it. Please clear all transactions with this account and transfer the balance to [Other Bank Account Number].

Thank you in advance.

Respectfully,

To Whom It May Concern:

I would like to ask for the closure of my bank account with your institution. My bank account number is [#].

As of [Date], all my transactions have been cleared, and I have canceled all scheduled debits and credits to my account.

If you have any questions about my account, I can be reached at [Personal Contact Number] or email me at [Personal Email Address]. I would greatly appreciate your prompt action on my request.

Subject: Request for the closing bank account.

Dear Sir/Madam,

I’ve had a savings account in your bank for the past three years. But now, due to some personal circumstances, I need to close it. Please process the closure of my account with account number [#]. You may transfer my remaining balance to my new account. Here are the account details:

• [Account Holder Name]
• [Current Account Number]
• [New Account Number]
• [Bank code]
• [Home Branch Name]

Thanks a lot.

Yours Faithfully,

To The Manager,

[Branch Name]

[Branch Address]

Subject: Closure of Savings Bank Account No. [#]

I opened a savings bank account in your institution ten years ago. My account number is [#]. As I am transferring to another country and cannot maintain my account, I would like to close it.

Please stop all transactions with this account and transfer the balance to my other bank account. The details are shown below.

Account number: [#]

IFSC Code: [ ]

With the help of a sample letter to close account , you can easily get started with your letter. Keep your letter professional and include all the necessary information. Also, make sure to comply with all the requirements of your bank to make the account closure process much faster.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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Format of Request Letter for Closing Company Bank Account & Fund Transfer

This letter serves as a formal request for the closure of a company’s current account and the transfer of its remaining balance to another designated account. The authorized signatory, acting on behalf of the company, provides essential details, such as the current account’s name, number, and branch. Additionally, the recipient account’s information, including the account name, number, bank name, branch, and IFSC code, is provided for a smooth transfer of funds. Along with this request, the letter encloses necessary documents, such as the company’s board resolution authorizing the account closure. The letter also requests the bank to confirm the successful closure of the account and the completion of the fund transfer. If any further information or documentation is required, the letter encourages the bank to contact the authorized company representative via phone or email. The letter is signed by the authorized person, who includes their name, designation, and identification details (such as PAN or DIN). The letter aims to facilitate a seamless process by providing all necessary details and urging timely action on the part of the bank to confirm the closure and fund transfer.

Sample Request Letter for Closure of Company’s Current Account and Transfer of Balance to another Account

____________________ (Name of Authorised Person)

______________________ (Designation of Authorised Person)

______________________ (Name of Company)

Date: _____________ (Date of Preparation)

The Branch Manager

___________________ (Bank Name)

_____________________ (Branch Address)

Subject: Request for Closure of Company Current Account and Transfer of Balance  

Dear Sir/Madam,

I am writing on behalf of “_______________________ (Name of Company)”, as the authoriosed signatory, to formally request the closure of our company’s current account with your bank. Below are the account details for reference:

We request that the remaining balance in the above-mentioned account be transferred to the following account:

Enclosed with this letter are the required documents for account closure, including the company’s board resolution approving the closure of the account.

Kindly process this request at your earliest convenience and confirm both the closure of the account and the successful transfer of funds. Should you need any additional information or documentation, please feel free to contact me at _____________ (Contact details of person authorised by company to look after this matter) or via email at _________________________ (Email Id for further Communication with company)

Thank you for your prompt assistance.

Yours sincerely,

______________________ (Signature of Authorised Person)

______________________ (PAN / DIN)

• Companies Act
• Companies Act 2013
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Name: CS Ashish Agarwal

Qualification: cs, company: talbros group, location: gurugram, haryana, india, member since: 20 jun 2022 | total posts: 18, my published posts, join taxguru’s network for latest updates on income tax, gst, company law, corporate laws and other related subjects..

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