project roadmap presentation

How to Create a Project Roadmap: Template & Examples

One of the first questions clients often ask is: When will the project be done?

This question used to cause me instant panic and sweat. I’d be stressed because sales wanted to start in days, team members were dodging my Slacks, and my plate was so full I barely had time to prepare for the initial “meet-and-greet” client hand-off.

Once it became clear this was going to keep happening, I needed a way to get ahead of the client’s question. After all, they were just as overwhelmed and nervous as I was and had stakeholders of their own to answer to. It only seemed fair to give them something.

That’s where a project roadmap can come in.

A project roadmap enables you to set broad expectations for your client in this initial squishy phase without overcommitting your team to promises you may (or may not) be able to keep. It can also serve as a useful tool for communication throughout the project.

What is a project roadmap?

A project roadmap is a visual presentation of what will happen over the lifespan of a project at a high level.

This document shouldn’t outline every granular deliverable or decision point on your project timeline. Instead, a good roadmap provides a bird’s-eye view that shows:

When you expect the project to start and end
Key phases in the middle
Who is doing the work and when
Major deliverables
How the different phases overlap or bump into each other
Any major breaks (such as vacations and holidays)

When creating a project roadmap, be sure to take the unique needs of every project into account. Instead of simply cutting and pasting a template from client to client, consider what’s needed to execute on the project’s specific strategic goals and required outcomes. It’s the why, what, and when for this project.

Note: If you continue to use this document throughout the project, it will need to change as your discovery phases occur and the strategic plan evolves.

Why is a project roadmap important?

One of the biggest values a project roadmap brings is an easy way to communicate timing. An initial view of date ranges allows your client to set expectations with their stakeholders, releasing the pressure to have answers ready. It also instills immediate confidence that you’re here to lead them.

Here are a few other benefits a roadmap provides, depending on how you plan to use it throughout the project.

Gain alignment and buy-in

This might be the first time your client reviews and approves a document with you. The project roadmap gives you an opportunity to share your understanding and confirm that you and the client are on the same page.

Of course, if you aren’t, you’ll need to make adjustments. This is a critical step that allows clients and stakeholders to buy into your process.

It’s also important to align on how the document should be used, what it tells you (and what it doesn’t), how it may evolve over the course of the project, and why it would change.

Set a guide post for goal tracking

Did we mention projects change? It’s going to happen. While the team is deep in the weeds working on task-level details, you need an easy way to confirm you’re not getting off track.

A project roadmap is a document you can refer back to at any point to ensure you stay on course. It can also act as the source of truth around work prioritization.

Provide clear visibility and accountability

As a high-level document, a project roadmap can provide the perfect visibility for additional stakeholders who don’t need (or want) to be in the weeds. These are likely your clients' bosses and their bosses’ bosses.

Roadmaps provide a clear way to communicate where milestones have been hit and if you’re on track to execute on their strategic goals. That means a project roadmap also enables clients to hold you and your team accountable—and that’s a good thing. Accountability should go both ways.

Assist clients with stakeholder planning

A big challenge many clients initially face is identifying key stakeholders and their project role . They’ve got to figure out who needs to attend what meetings, who has to approve what, when someone should create content or review documents, and more—all while understanding how much time it will take and when it needs to happen.

Your client has likely been stressing about this long before your team came into the picture. While the roadmap won’t answer all their questions, it can be a great first step in helping them start to rough out work and assignments.

Jump-start the project

Developing a project roadmap allows you, as the project manager, to get your head in the game by forcing you to understand the client, their project objectives, and any outcomes you must accomplish. It’s your job to create a plan that makes all of this possible, so be sure you understand what you’re working towards and why.

A project roadmap can also be a good gut check on current commitments. Did sales accurately estimate hours for each phase? Do you have the right people to fill each role? Is the deadline realistic? If anything is off, now’s the time to realign team and client expectations.

How is a project roadmap different from a project plan?

A project roadmap is essentially a strategic high-level view of the project plan. Think of it as a light, visual version any stakeholder can quickly scan to see the project’s strategic initiatives, major project phases, and how everything connects.

A project plan , on the other hand, goes into the day-to-day details of tasks, deadlines, resources, responsibilities, and more. It may only be used internally or shared externally with key stakeholders on the client side.

The project roadmap should be created before your project plan but will likely remain a living and breathing document alongside it. That way, you can continue to keep your larger group of stakeholders informed about project status.

A side-by-side comparison chart of the differences between a project roadmap and a project plan

Elements to include in your project roadmap

The details you include in your project roadmap will depend on how you plan to use the document and what you pair it with. You can either pair your roadmap with a project charter or project brief that outlines these additional details or embed your roadmap in a slide deck you’ll present to the client.

In general though, these key elements can help you communicate where you are today and where you’re going.

Strategic vision and goals

Be sure to include the strategic vision and goals as part of your project roadmap—even if it also appears on your project charter or brief. The strategic vision should explain:

The project’s desired outcome
Why the client is doing this work right now
How it supports their business goals

It’s okay for this information to evolve with the project (especially once you get through research and discovery). The key is simply to start with something everyone agrees to.

Key phases and milestones

Every stakeholder wants a sense of when things will happen and how the project will unfold over time. The tricky part is painting the big picture without fully committing to it. You need to set some stakes in the squishy ground but may need to adjust where you finally put up the tent.

Here are elements you’ll want to include:

Project kick-off (when you plan to get this project started with the client)
Key project phases
Milestones you plan to meet and deliverables associated with them
Launch and/or project completion date
Flex/buffer time in case things go off track
Dependencies (how phases connect to other phases)

Project resources

The roadmap should list the different team members who will be doing the work. You also might show equipment or materials needed (for example, when you need to purchase user testing software and pay users for the testing).

Threats and risks

Be sure to include anything that could throw a wrench in the project work or timeline. This is your chance to raise both the red and yellow flags so everyone is aware of what might impact your roadmap and how.

How to create a roadmap for project management

Now that you know what a project roadmap is and what it should include, you’re ready to get to work creating one! Follow these 5 key steps to build a solid roadmap for your next project.

1. Gather your materials

Start by pulling together and reviewing all available materials, including the contract, sales notes, and anything the client has provided. Make notes about any questions and concerns you have during this process.

If you’ve got holes, determine what additional conversations you’ll need to have to complete your roadmap. This may involve internal conversations with sales and/or your project team, or it might require talking to core stakeholders on the client side.

2. Identify your audience and purpose

Before you create anything, it’s important to know who will receive the roadmap and how they’ll likely use this information. Make sure you explain why you decided to use a project roadmap and what you want it to achieve.

Your goals for the project roadmap—and how long you plan to keep it updated—depend on a number of factors, including:

Who the audience is
Other documents you might partner with it
Your project budget size
The complexity of the project
How savvy your client is (or isn’t)

3. Map the project strategy to your process

Identify the overall project goal, and use that to create sub-goals. If you don’t have quite enough information to nail the strategy at this stage, that’s okay. The next phases of the project will make it clearer, and you can take it from there.

Then determine how these goals connect to your project process and phases. You’ll likely want to start with your usual process and adapt it as you figure out what needs to change and what needs to stay the same.

Create a rough timeline that maps goals to project phases, deliverables, and team members. Many folks like to organize this work by work group (e.g., development team), but that isn’t necessarily how external users see the work. That’s why I recommend grouping by goal or initiative.

4. Make your project roadmap visual

Now that you have a good draft started, it’s time to edit your document down and make it visual. Remember: A project roadmap should be high-level and easy to scan.

You can use a variety of tools to take your roadmap to this next level. Consider these questions when picking a tool that’s right for you:

Will this tool allow you to easily maintain the roadmap over the life of the project? (e.g., can you quickly drop and drag?)
Is the tool free, or does it have a monthly fee?
Are other project managers at your organization using the tool? If not, are they comfortable trying it?
Is there a quick, client-friendly view or export?
Is it pretty? (Just because you’re a project manager doesn’t mean you can’t impress others with your documents.)
Can you customize the roadmap to include the client’s branding (e.g., logo, colors, fonts)?
Will it allow you to fit everything on one page?
Can you extend the work you do in the tool to become a full project plan?
Will it make a gantt chart? (While a project roadmap doesn’t have to be a gantt chart, it’s simply one of the best visual ways to communicate this information.)

Once you’ve selected a tool, add in all the elements of your project roadmap, and make sure to note dependencies, risks, and threats.

Lay a clear path to success with a visual plan that’s easy to understand, and keep everyone in sync with flexible workflows and team collaboration.

5. Share your roadmap for internal review and polish

The final step is to get internal feedback and approval. While you’ve likely been talking to some or all of your team throughout this process, it’s good to have them do a final review.

For larger projects, schedule an internal review meeting before presenting it to the client. As a project manager, you can get this roadmap started since you have more information and the time to focus on it. But all team members should feel good about the plan.

Since busy team members often like to give the “looks good" response without really processing the details, prepare specific questions for the meeting to get your team talking.

It’s also time for you to take one final look at it to make sure the project roadmap:

Is visually interesting and easy to scan
Doesn’t require you to know insider project information
Fits onto one page
Clearly shows the strategy incorporated into the project management process
Answers what you’re doing, as well as why and when you’re doing it

How to present a project roadmap to stakeholders

Once everyone on your team is on board with the recommendation, it’s time to present it to your client.

I prefer to export the project roadmap as a one-page PDF and share it ahead of the meeting. That enables core-stakeholders to process it beforehand, setting the stage for a better conversation during the meeting. Of course, if I’m still building a client relationship, I might hold off.

I also like to stay out of project management software at the first meeting, as people can get anxious about new tools and any expectations around using them.

Here are some topics you’ll want to cover in your project roadmap presentation:

What the project roadmap is and what it’s not (for example, it’s not a full and final project timeline)
How the project roadmap will be used throughout the project
Why and when the roadmap will change
When the client will receive updates
Any other project stakeholders you’ll share the document with
Any concerns stakeholders have with the roadmap

Once your project roadmap is updated and approved, you’re ready to move on to project planning !

Free online project roadmap template

If you’ve never prepared a project roadmap before, there are a lot of things to consider. Feel free to start with our online project roadmap template.

TeamGantt's online project roadmap template with 3 placeholder task groups organized by goal or initiative and Phases A, B, and C task placeholders under each goal header.

With TeamGantt, everything’s online, so it’s easy to share your roadmap with others and collaborate on progress. If priorities shift, you can rearrange timelines quickly with drag and drop scheduling.

Create a free project roadmap in TeamGantt.

After you’ve had a chance to try the template out, be sure to adapt it to fit your project roadmapping needs. Then save your custom roadmap as a template in TeamGantt , so it’s always ready to use.

Need a roadmap for product planning? Use our free product roadmap templates to map out upcoming product features and releases.

Project roadmap examples using TeamGantt

Project roadmaps come in a variety of formats, and you might consider different ones for different situations. In TeamGantt, you can view any project as a gantt chart, task list, calendar, or board.

Let’s walk through 3 simple examples of how you might use different views in TeamGantt to manage and present your project roadmap.

Example of a project roadmap timeline in Gantt view

A project roadmap timeline works best in a gantt chart and focuses on strategies needed to reach an end-goal over time.

We used a gantt chart as the default view for our project roadmap template and organized task groups by goals or initiatives.

Change your gantt chart’s zoom settings from daily to weekly for a cleaner roadmap view, and customize the timeline to ensure it’s easy to understand at a glance. For example, you might color-code projects by initiative or assign strategies to teams using project labels .

Example of a project roadmap timeline in gantt chart format.

Project roadmap examples in Board view

If your team or client prefers an Agile workflow, we’ve got you covered! Simply click the Board tab at the top of the gantt chart to set up custom columns and turn your roadmap into a kanban-style board. All of the strategies outlined on your roadmap timeline will automatically appear as cards on the board.

You can break columns down by goal or initiative or structure it based on work group, priority, or any other category you choose. The project roadmap example below organizes work into phases, and each card has a label that shows the quarter(s) work is slated for:

Project roadmap example as a kanban board organized by work phase.

Some people use a now-next-later column structure to organize cards by priority, but you may want your roadmap to be a little more specific. Here’s an example of how you might use a project board to sort cards by quarter instead. In this sample roadmap, we’ve used labels to indicate which team(s) will be responsible for the work.

Example of a project roadmap board with initiatives organized by quarter.

Make your project roadmap work for you

No matter which format you choose, it’s important to understand your “why” behind any project roadmap you create. That way, you can ensure it works to achieve your goals.

TeamGantt gives you the flexibility you need to create a project roadmap that adapts to your clients’ needs. Best of all, it comes with a clean and simple interface anyone can understand.

About the author: Lynn Winter

Lynn is a freelance Digital Strategist who combines 20+ years of experience in content strategy, user experience, and project management to bring a holistic approach to her work. She has spoken at numerous local and national conferences and hosts an annual conference for Digital Project Managers called Manage Digital ( http://managedigital.io/ ). You can connect with her at lynnwintermn.com .

Home Powerpoint Infographics Roadmap Free Simple Roadmap PowerPoint and Google Slides Template

Free Simple Roadmap PowerPoint and Google Slides Template

The Simple Roadmap Presentation Template is designed to clearly and effectively convey your project’s journey, milestones, and future directions. This Roadmap Power Point template features a sleek, winding road graphic that symbolizes progress and the path ahead. Each milestone is represented by a numbered icon and text box, where you can add detailed descriptions and key points. The color-coded icons add visual interest and help differentiate between various stages or components of your presentation.

Perfect for business professionals, project managers, educators, and consultants, this simple power point roadmap template allows you to illustrate a step-by-step process, from initial planning to project completion. The road metaphor provides an intuitive way to map out progress, making it easier for your audience to follow along and understand the trajectory of your project. Whether you’re outlining a product development timeline, a strategic plan, or a business growth strategy, this template offers the clarity and visual appeal needed to make your presentation memorable and effective.

Fully customizable in PowerPoint and Google Slides, you can easily adjust colors, icons, and text to match your branding or specific presentation needs. The Simple Roadmap Presentation Template is not only visually appealing but also user-friendly, enabling you to create professional presentations quickly and efficiently.

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Other user cases of the template :, can i customize the powerpoint templates to match my branding.

Yes, all our PowerPoint templates are fully customizable, allowing you to edit colors, fonts, and content to align with your branding and messaging needs.

Will your templates work with my version of PowerPoint?

Yes, our templates are compatible with various versions of Microsoft PowerPoint, ensuring smooth usage regardless of your software version.

What software are these templates compatible with?

Our templates work smoothly with Microsoft PowerPoint and Google Slides. Moreover, they’re compatible with Apple Keynote, LibreOffice Impress, Zoho Show, and more, ensuring flexibility across various presentation software platforms.

Roadmap Presentation Templates

Navigating the path to a successful presentation is easier with the right tools. With our extensive collection of roadmap presentation templates, you can visualize your strategy, milestones, and project plans seamlessly. Whether you’re a project manager or a marketing enthusiast, our range caters to all your needs.

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Product roadmap template for PowerPoint, Google Slides and Keynote

Discover Your Perfect Roadmap Presentation Template

Every project, business, or strategy requires a tailored approach. This is where our roadmap templates come into play. From product roadmaps to strategic roadmaps, and from technology roadmaps to project management roadmaps, our array has it all.

Why Choose Our Templates?

Variety: Whether you’re working with PowerPoint, Keynote, or Google Slides, our templates are available in all formats.
Design: Each template boasts a professionally designed roadmap, ensuring your presentation stands out.
Editable: Our roadmap templates are fully editable, allowing you to tweak them as per your requirements.
Free & Premium Options: Whether you’re searching for free roadmap templates or a premium roadmap powerpoint template, our library is packed with choices.

Strategizing with Roadmaps: Dive Deeper

The roadmap is not merely a decorative piece on a powerpoint presentation. It is much more profound. Let’s break down its essence and how it adds unparalleled value to planning and execution.

1. Understanding the Roadmap

A roadmap is essentially a high-level blueprint, a visual map detailing the journey, whether it’s a business roadmap, a strategy roadmap, or a product roadmap.

Roadmap Timeline : One crucial component is the roadmap timeline. This outlines crucial milestones and deadlines, giving an overall sample of how time will be distributed across tasks.
Types of Roadmaps : It’s essential to know the type of roadmap you are working with. For instance, an innovation roadmap may focus on the introduction of new products or technologies, while a strategy roadmap outlines the overarching strategic goals.

2. Importance of a Detailed Roadmap

Alignment : At its core, a roadmap shows the direction. It ensures that stakeholders, whether from a startup gearing up for their quarterly reviews or a corporate giant setting their yearly objectives, are on the same page.
Guidance : The roadmap is used as a guiding point, ensuring that everyone is clear about their roles, responsibilities, and the end goal.

3. Templates: The Backbone of a Solid Roadmap

A roadmap template is a preset design or structure, streamlining the process of creating a roadmap. Depending on the need, various templates can be used:

Product Roadmap Template : Ideal for showcasing a product’s lifecycle, from ideation to launch and later iterations.
Strategy Roadmap Templates : Perfect for visualizing a strategy roadmap, detailing steps to achieve long-term objectives.
Project Management Roadmap Template : Tailored for project management, it outlines the stages of a project, ensuring timely completion.

4. Features of a Good Roadmap Template

Editable : The roadmap template includes editable features. So, whether you want to create a product roadmap or any other, modifications are hassle-free.
Diversity : From gratis, modèle, gratuit, to plantilla, there’s a range of free product roadmap templates available for download. Need a roadmap.ppt for a penelitian or research? It’s there!
Clarity : A roadmap also provides clarity, ensuring that any viewer, from an intern to a CEO, can understand the vision, process, and objectives in one glance.

5. Leveraging Roadmap Templates

Ready to embark on your planning journey? Here are steps to make the most of it:

Choose Your Template : From roadmap presentation slides and templates to specialized ones like roadmap timeline templates, pick what suits your objective.
Download & Customize : Whether downloadable from the web or from a specific platform, always ensure it aligns with your goal. And remember, always use the roadmap template as a foundation and customize it to your needs.
Present with Confidence : With a detailed roadmap in hand, your powerpoint presentation is bound to leave an impact.

To conclude, whether you are aiming to create a roadmap for a new business venture, a product launch, or any significant endeavor, the right roadmap template not only simplifies the process but elevates the entire planning and execution phase. It’s not just about visual aesthetics; it’s about clarity, alignment, and success.

Easy Download & Use

Spot the perfect template? Simply download for free or purchase the premium ones. With formats compatible for PPT, PPTX, or even excel and powerpoint, integrating them is a breeze. And with our editable roadmap options, you can update your roadmap effortlessly as your strategies evolve.

Roadmap for Every Occasion

From agile roadmap templates for swift product launches to technology roadmap templates for IT endeavors, we cover the spectrum. If you’re building a product roadmap, a portfolio roadmap template might be your pick. Or, if detailing a project roadmap, our project roadmap template would be apt. Dive in, and you’ll also find templates suitable for HR, marketing, and even strategic roadmap templates for long-term visions.

So, whether you’re embarking on a new business journey, setting up strategic goals, or aligning your team on the next big project, our roadmap presentation templates are your best companions. Unlock your potential, create your roadmap, and watch your plans come to life.

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Project Roadmap

What do you think of this template.

Product details

Project roadmaps provide a strategic overview of the major elements of a project. It should include objectives, milestones, deliverables, resources, and planned timeline.

Project managers can use roadmaps both to communicate a project’s strategic objectives to stakeholders and as an ongoing reference guide to keep them on track with their project’s progress. Just as a product roadmap communicates the why behind a product, a project roadmap should articulate the strategic reasoning for pursuing the project.

A project plan provides the task-level details of a project, presented on a timeline, to help project managers assign responsibilities and track all aspects of a project at a granular level. This document is primarily an internal resource for the project team to maintain an up-to-date view of how the project is progressing.

A project roadmap, by contrast, presents only a high-level, strategic view and does not delve into the day-to-day tasks or a detailed view of what everyone is working on. The roadmap is designed to help the team present an at-a-glance view of the project’s status to other teams, such as the executive staff, investors, the marketing and sales departments.

Because these tools each serve an important and different purpose, project managers should use both roadmaps and plans. They should first develop the roadmap – the strategic overview of the project – and then use this roadmap to break these strategic goals and milestones into the task-level details of the project plan.

First, a project roadmap serves as an ongoing reminder of the project’s strategic objectives. This is important because as teams make progress on any complex project, the day-to-day realities under which they’re working will often change. A second reason project managers should use roadmaps is their value in setting expectations, earning buy-in, and quickly updating other stakeholders, such as executives and investors.

When they ask for a status update on a project, these constituencies won’t want to sit through a task-by-task walkthrough of the team’s progress. They will be interested only in the strategic-level status -when a certain aspect of the project will be completed, which milestones your team has hit, if whether or not your project is coming in under budget.

Project managers can use this template when preparing project progress and status information. The product owner can use the slides in this template when discussing with the developers about the main objectives of the project and the deadlines for their implementation.

University educators can use the slides in this template to prepare courses on creating roadmaps or project management strategies. Startups can prepare a new product roadmap for discussion with investors.

Project Roadmap is a professional and modern template that will help you create a professional and stylish presentation. If necessary, you can change the font size, font type, color, and position of the infographic to suit your corporate needs. This template will be useful for startups, company executives, project managers and engineers. Project Roadmap template will complement your presentations and will be a great addition to your collection of professional presentations.

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Infographia PowerPoint Template

The Infographia PowerPoint Template is a user-friendly presentation tool designed to elevate your visual content and captivate your audience effective...

FAQs About Roadmap Presentation Templates

What is a roadmap presentation template.

A roadmap presentation template is a visual tool often utilized in project management and business strategy planning. This tool can outline timeline, strategy or a chronological order of activities and is often used to communicate the strategic direction of the business, or the planned steps to achieve a specific goal or complete a project.

These templates are designed with graphics or diagrams that outline a detailed path from the start of the project to its completion. They make it easier to illustrate and communicate complex information, project timelines, product development stages and other strategic planning details in a simplified and easy-to-understand manner.

What should I include in a roadmap presentation template?

A well-structured roadmap presentation template should include a timeline, which could be yearly, quarterly, or monthly depending on the project duration. It should also have a clear indication of key milestones, major tasks, and main objectives. Other items that could be included are resource allocation, potential risks, the scope of work and strategic initiatives of the project.

Remember your audience when designing your roadmap presentation. Make sure it's appropriate for its intended audience, which could range from project team members to stakeholders or clients. Provide enough detail for your audience to understand the project's progression, but not so much that it becomes confusing or overwhelming.

Why is using a roadmap presentation template important?

Using a roadmap presentation template is crucial as it helps to showcase the project’s objectives, priorities, respective timelines, and deliverables in a clear and precise manner. It promotes clear communication, keeping everyone — from team members to stakeholders — aligned on what the plan is and how it will be executed. This can help ensure all parties stay on the same page and foster better project management.

Another key to using a roadmap is in its visuals. Visualizing these aspects makes it more engaging and easily understandable as compared to text-heavy documents. This can lead to better comprehension, improved collaboration, and more efficient progression throughout the project's duration.

Are roadmap presentation templates customizable?

Yes, roadmap presentation templates are customizable and flexible to suit specific project needs. Templates are usually designed to be adaptable to a broad range of project types and timelines. Templates can be altered in terms of colours, layout, graphics and text to meet particular needs and to adequately reflect the nature and intricacy of any project or plan.

By customizing a roadmap template, a project manager or team can ensure it accurately represents their project's timeline, milestones and objectives. However, always remember to maintain the simplicity and clarity of the roadmap for seamless comprehension by all involved parties.

Where can I find reliable roadmap presentation templates?

Roadmap presentation templates are available from a number of sources. Software programs like Microsoft PowerPoint, Google Slides, and online platforms like Canva, Slidesgo, Venngage and more, offer a wide variety of customizable roadmap presentation templates. Choose one that fits your project's needs and is easy to edit according to your specifications.

When choosing a template, consider factors such as the duration of your project, the number of tasks, and the level of detail necessary in your roadmap. Make sure the structure and design of the selected template meet your needs and are easily understandable to your audience.

Free Project Roadmap Slide Template

Download free project roadmap slide template & google slides.

Download our Free Project Roadmap Slide Template to present your project strategy timeline on a single page. The project roadmap is a comprehensive outline dividing the journey into four phases or segments. It helps align the team members about the expected progress and goals of the project. Before beginning any project, managers prepare and discuss this roadmap template with the teams and stakeholders. We have crafted this free simple project roadmap PowerPoint template for our users to prepare their project roadmaps quickly. These project planning slides can be customized with all PowerPoint versions, Google Slides, and Keynote.

This Free Project Roadmap Slide Template carries two slide variations, each provided in two background color options. Both layouts have four rectangular segments arranged in a horizontal queue. These shapes carry top labels for mentioning the quarters as Q1, Q2, Q3, and Q4, the title tags (phases of a project), placeholder text boxes to mention the details of every quarter and relevant infographic icons. So, this free PowerPoint template can show the quarterly division of the project plan. However, professionals can change these tags to discuss other time divisions of the plan. The shapes are filled with light grey colors and outlined with bright colors. The following slide has a variation in the placement of the shapes, i.e., in an alternate setting along the horizontal axes of the slide.

Presenters can choose from the provided slides and edit them for their professional use cases. Users can conveniently change the background, fonts, and shape styles according to their choice. So, grab this free project roadmap template for Google Slides for your project management discussions. You can also re-purpose the slides for other roadmap or business presentations .

100% Editable PowerPoint Templates & Google Slides.
Compatible with all major Microsoft PowerPoint versions, Keynote and Google Slides.
Modern 16:9 Aspect Ratio.
Scalable Vectorial PowerPoint Shapes and PowerPoint Icons.
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Project Roadmap for PowerPoint and Google Slides

Business , Calendar , Gantt , Month , Project Management , Table , Timeline , Workflow

File types:

Google Slides , PPTX

Free project roadmap for PowerPoint and Google Slides. Easily manage and visualize your project team tasks and roles. Editable graphics with text placeholders.

Project Roadmap

For your project to succeed, you need precise and thorough planning. Indeed, every task has to be carefully and strategically scheduled. That is why we offer you this free Project Roadmap template!

This professional slide offers a detailed Gantt chart . First, you can find a day-to-day calendar that includes a month’s period. Weekend days appear with diagonal lines for a better reading. You can also add the dates in writing right below the name of each task on the left part of the table. Then, for each task, you can include a colored banner. Besides, you can insert icons to represent the people in charge of each task, along with a legend at the bottom of the page. To show the progress of each task, you can use 2 different hues of the same color and write the advancement in completion with a percentage.

This project management tool is ideal to plan your projects and share the tasks and workflow with your colleagues, coworkers, and business partners. Indeed, this free Project Roadmap template for PowerPoint and Google Slides has everything you need: a timeline, many tasks, the people in charge and the progression towards completion.

Shapes are 100% editable : colors and sizes can be easily changed.

Includes 2 slide option designs: Standard (4:3) and Widescreen (16:9).

Widescreen (16:9) size preview:

Free Project Roadmap for PowerPoint and Google Slides

This ‘Project Roadmap’ template features:

2 unique slides
Light and Dark layout
Ready to use template with text placeholders
Completely editable and easy to customize – designed with the Table function
Standard (4:3) and Widescreen (16:9) aspect ratios
PPTX file (PowerPoint) and for Google Slides

Free fonts used:

Helvetica (System Font)
Calibri (System Font)

Terms of use:

Requires attribution, personal and educational use, commercial use, (re)sell, (re)distribute, read the full terms of use.

Google Slides: Widescreen (16:9)

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Corporate Software Development Training Timeline

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Timeline graphs powerpoint presentation slides

These high quality, editable pre-designed powerpoint slides have been carefully created by our professional team to help you impress your audience. Each graphic in every slide is vector based and is 100% editable in powerpoint. Each and every property of any slide - color, size, shading etc can be modified to build an effective powerpoint presentation. Use these slides to convey complex business concepts in a simplified manner. Any text can be entered at any point in the powerpoint slide. Simply DOWNLOAD, TYPE and PRESENT!

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Free Project Roadmap Templates

By Kate Eby | June 23, 2021

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A project roadmap is used to tell the story of a project. A well-thought-out project roadmap establishes expectations and keeps everyone on track throughout the project’s lifecycle. Download the most useful project roadmap templates in Microsoft Excel, Word, and PowerPoint, as well as Google Docs, Sheets, and Slides.

Included on this page, you’ll learn what a project roadmap is, find a sample project roadmap template , an IT project roadmap , a project portfolio roadmap templat e, and a three-year roadmap timeline.

What Is a Project Roadmap?

A project roadmap is a high-level, easy-to-understand overview of the important pieces of a project. It’s a resource that you can share with anyone to provide a quick snapshot of the work’s aims, important milestones, key deliverables, dependencies, and possible risks.

The project manager compiles the project roadmap and uses it as a key communication tool prior to and during project kickoff to set appropriate expectations, share high-level plans, and highlight important components of the work to come.

With the right stakeholders and project contributors at the table, the simple, graphical nature of a project roadmap helps set the stage for a successful project. Essentially, it should be an easy-to-digest infographic that communicates the most critical details of your project to any interested parties.

It is also important to note what project roadmap is not:

A Project Plan: While it can be connected to a product roadmap, a project plan is the backbone of your project once activities are underway. The critical components that make up a highly functional project plan (such as resource management, start and finish dates, and critical path ) are too detailed to include in your project roadmap.
A Project Charter : A project charter is an excellent tool to keep your project team and key stakeholders on the same page, working toward the same goal and operating from the same playbook. While it may share elements with your charter, the project roadmap is effective for working with a wider audience and should be approached from that angle.
A Resource Management Tool: It is important to see how your resources are allocated across one project or multiple projects, and every team should have a method to make sure its people are working on the right areas (and aren’t overextended). However, this level of detail is too in-depth for your project roadmap. Your project roadmap can include key contacts working on your project, but even that can be too much information.
A Product Roadmap: A product roadmap provides information about a development-specific undertaking (one with an end product) and is typically more detailed than a project roadmap. We’ll explain more about the differences between the two below.
A Backlog or a List of Features: Though a project roadmap does include key deliverables, it is much more than a to-do list. A backlog and features list simply itemize and prioritize unmet needs, but a project roadmap is a visual tool that also includes high-level goals, deliverables, a timeline, etc.
A Project Management Tracker: Teams often use a project management tracker to maintain scheduling over the course of a project. A project roadmap is much less detailed and merely offers a rough timeline that can change as the project evolves.
An Epic: In Agile methodologies, an epic is a large chunk of work (including multiple tasks) that shares one common objective. By contrast, a project roadmap can outline multiple goals, and it includes the supporting information outlined below .

Although the project manager will usually create the project roadmap, team members, internal and external stakeholders, customers, and product owners and managers also use it.

A project roadmap is appropriate for many types of projects, including the following:

Marketing plan or project
IT strategy
Strategy development
New business development
Technology project
Project portfolio management

Though this article mainly focuses on project roadmaps in enterprise, they are also found in other industries, such as education or healthcare.

Project Roadmap vs. Project Plan

Project roadmaps and project plans are both important, distinct tools. A project plan is used to plan and manage project execution and project control, while a project roadmap is the big picture of the project’s course.

In a project plan, you’ll record the schedule, scope, and cost baselines. This document also tracks project-related decisions and assumptions, and the communication plan. The project plan is a working document that is updated on an ongoing basis, and the project roadmap shows the current state of many of those updates.

Sample Consulting Project Roadmap Template

Download Sample Consulting Project Roadmap Template

Microsoft Word | Google Slides | PowerPoint

This sample roadmap template provides an example consulting project, including swimlanes for project phases and progress. You can use this template for Agile projects that require a theme and an epic-oriented roadmap.

You can also use the template for any project that focuses on high-level categories rather than timeline dates. Alternatively, you can edit the template to show months or years using the arrows to display elements of each project phase across time.

IT Project Roadmap Template

Download IT Project Roadmap Template

Microsoft Excel | PowerPoint

Add goals, milestones, and important dates to this roadmap template for IT project initiatives. Include various work streams for a single complex project or for multiple projects in order to get a big-picture view of objectives and dependencies.

This template provides a timeline view of a one-year time frame. Insert markers for quarterly goals and significant milestones, such as product launches. Use the template to map infrastructure, security, or other IT projects.

Agile Project Roadmap Template

Download Agile Project Roadmap Template — Microsoft Excel

Create an Agile software project roadmap template showing work streams, sprints, milestones, and release dates. The template displays sprint dates at the top and a timeline for the project work streams below. You can also use the color-coded key to highlight departments or other project categories, or to show priority or risk levels for each item on the roadmap.

Project Roadmap Timeline Template

Download Project Roadmap Timeline Template

PowerPoint | Google Slides

This one-year roadmap project template provides a high-level timeline featuring milestones at the top and initiatives below. The template includes color-coded bars based on project phase. The layout of this template makes it easy for stakeholders to visualize the timing of individual project elements and how they align with strategic objectives.

Project Portfolio Roadmap Template

Download Project Portfolio Roadmap Template

Microsoft Excel | Google Sheets

Manage your project portfolio with this roadmap template, which offers a visual timeline for each project. The template divides the timeline into quarterly increments, so you can easily keep track of the items in your project portfolio and their anticipated completion dates. Select a status to indicate whether a project is scheduled, in progress, or completed. Then, the status color will show up on the roadmap, providing a quick status overview of all the projects in your portfolio. The roadmap also lists start and end dates as well as markers to indicate milestones.

Multiple Project Roadmap Template

Download Multiple Project Roadmap Template

Microsoft Excel | Microsoft Word | PowerPoint | Smartsheet

Communicate plans and goals for multiple projects on a single roadmap. Use the color key to identify high-risk areas. Create a broad timeline for project initiatives and deliverables using a monthly and quarterly schedule, and add important dates, strategic goals, key events, and dependencies. This template provides a simple layout with swimlanes for each project, creating a high-level snapshot of multiple project plans.

6-Month Project Roadmap Template

Download 6-Month Project Roadmap Template — PowerPoint

View project components over a six-month time period with this project plan roadmap template. Work streams are color-coded, and the roadmap provides a graphical representation of project components over time. Edit the template to reflect the dates involved in your project plan, and add titles and descriptions to provide stakeholders with a high-level view of the major steps in your project.

3-Year Project Roadmap Template

Download 3-Year Project Roadmap Template — PowerPoint

In this project roadmap slide template, each work stream is displayed in a horizontal lane over a three-year period. Edit the color key to display stages, owners, status, priority, or risk for each bar on the roadmap. Then, adjust the bars to represent the length of time for activities within a workstream. For a modified version, use the workstream lanes to list multiple projects, departments or long-term objectives.

Project Management Roadmap Template

Download Project Management Roadmap Template

Microsoft Excel | Smartsheet

This project roadmap tracker template combines a standard roadmap and dashboard. The roadmap portion provides a timeline with monthly increments and clearly visible milestones, while the dashboard displays KPIs related to budget, pending items, and status. Keep track of project resources, areas of concern, and on-track elements, while also viewing the project overview shown in the roadmap timeline.

What Is a Project Roadmap Template?

A project roadmap template is a visual summary of your project’s strategy. A timeline view often works well for highlighting key initiatives, deadlines, and other milestones, but you can organize your data in many different formats.

When specific deadlines are not your primary focus, you can use a multi-column template with vertical swimlanes as an alternative (the sample consulting project roadmap template at the top of this page offers an example of this format). This view provides a high-level summary of the status of project activities, which can help you manage stakeholder expectations, visualize long-term projects, and work in an Agile setting with shifting project dates. Roadmaps are used in all kinds of projects, from marketing to construction.

To learn more about the difference between a project roadmap and a project plan, or to get guidance on what to include in your roadmap, read our article on everything you need to know about project roadmaps . For more resources, view our selection of free product roadmap templates .

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What Is A Roadmap? How To Create A Roadmap Presentation?

Have to present a roadmap in an upcoming meeting but don’t know what is a roadmap? Wondering how to conduct more effective roadmap presentations in your meetings? Well, we have the answers for you. A roadmap is a dynamic visual representation of your plan, which provides insight into current, upcoming, and future events. A crucial point of reference for maintaining alignment between product strategy, business goals, and execution is the roadmap.

A well-executed and widely disseminated product roadmap can inspire, unite, and align cross-functional teams to accomplish more. Moreover, publicizing your roadmap is the first step toward sharing it throughout your organization. This blog will cover what is a roadmap and road mapping, why they are important, their benefits and examples, alongside how to create a roadmap presentation.

What Is A Roadmap?

Before jumping onto how to create a roadmap, let’s first understand what is a roadmap:

A visually illustrated strategic plan is called a roadmap. Perhaps you are leading an interdisciplinary project, launching a new company, or developing a new product. To transform your dreams into reality, you need a well-thought-out plan that outlines your goals and objectives in an efficient order.

You can attach goals to specific tasks and indicate their completion deadlines based on your resources and ability. A roadmap helps track progress toward your goals and share plans with stakeholders. You can construct a visual timeline for projects, goals, or tasks with a professional roadmap, an essential tool for project management . It facilitates monitoring development and guarantees that your vision aligns with all project members.

There are various types of roadmaps , including product, career, strategic, agile, and other most commonly used roadmaps. Using different kinds of roadmaps for different purposes, teams can see their project progress and what changes will occur over time. Therefore, a roadmap is an excellent and versatile tool for business professionals to bring all stakeholders together around a single, high-level business strategy since it is a visual plan that looks impressive in a presentation.

A strong roadmap should ideally be able to convey the following key points:

Sources: How a group will accomplish the given objectives and what materials they need, including the tools and other resources.
Expected time: Feel free to set dates according to your delivery needs and use the relevant tool to identify deadlines for significant deliverables.
Collaboration with different teams: You must define which team members will be involved in the project and why.

Customer Journey Roadmap PowerPoint Template

What Is Road Mapping?

Now that you understand what is a roadmap, let’s explore the concept of road mapping to delve deeper into the subject:

The creation and implementation of strategy and innovation are made possible by the flexible strategic planning method known as roadmapping. It is widely employed by governmental, corporate, and academic institutions to promote goal alignment and clarify complicated issues because of its adaptability and usefulness. Road mapping is a powerful strategic planning method. Hence, many organizations use it to enhance development, innovation, and strategy implementation.

Recommended: Strategic Plan Templates

While many define road mapping as a visualization of a product’s timeline, it can extend beyond that depending on the specific ambitions of a company’s product portfolio. For example, a chemical company’s roadmap could emphasize more the factors like regulatory considerations that will affect the product and its development process rather than technology. In contrast, a car manufacturer will employ road mapping to comprehend a complicated, connected collection of technology and product elements.

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Why do you need a roadmap?

Now that you know about road mapping and what is a roadmap, another vital thing to understand is why you need a roadmap to utilize it correctly:

A project roadmap aids in setting clear objectives, managing team resources, and controlling stakeholder expectations. Teams can use roadmaps to track and manage the various factors in every project, including ideas, tasks assigned, and resources. Project managers use project roadmaps to inform stakeholders about the project and update them on its status. They offer a high-level overview of the project instead of in-detail information. Project roadmaps can be helpful in additional ways as well. They are as follows:

1. Setting Objectives:

Well-crafted project roadmaps spell out every objective you intend to accomplish during the undertaking. Your team will be better able to comprehend their goals and concentrate on working more productively to finish their jobs. Setting targets can also help you anticipate the team’s time requirements for each project stage more precisely.

2. Establishing Priorities:

You can link each task in your project to your overarching goals with the use of project roadmaps. They can also determine the level of complexity or potential work involved in a task. It might help you better identify the jobs that need to be completed in a certain amount of time or with additional resources. The roadmap ensures that each step you take contributes effectively towards achieving your objectives.

3. Interacting With Interested Parties

A project roadmap can help prevent misunderstandings with your stakeholders by ensuring all parties know your team’s actions to accomplish project objectives. It can also guarantee that you give them only the most relevant details regarding the project, including the expected completion date, the milestones you’ve reached, and the required budget. It will enable you to set trustworthy and transparent expectations with each party.

What should you include in a roadmap?

Let’s discuss the essential things you should include in your project roadmap. They are as follows:

1. A clear depiction of dependencies: Projects typically involve many stakeholder teams. Early in the road mapping process, it’s critical to specify project dependencies as they have different vital stages.

2. The right amount of detail: You need to use the correct dates and milestones to build a linear visualization in the roadmap for stakeholders to keep track of everything happening in the organization.

3. Make good use of color and templates: A well-designed roadmap should use color to build connections between its elements to tell a story. Utilize color schemes to link categories on the roadmap visually.

How to create a roadmap & a roadmap presentation?

Even if you know what is a roadmap, it is of no use if you don’t know how to create one. You can create a roadmap in PowerPoint presentations using one of two methods:

Make use of a Microsoft Pre-designed Roadmap template.
With SmartArt Graphic, start from the beginning when creating a roadmap.

Let’s examine these techniques in more detail!

1. Utilize A Microsoft Pre-designed Roadmap Template:

Using a Microsoft pre-designed template is the simplest and fastest way to create a roadmap. The online PowerPoint collection contains numerous roadmap templates you can import and utilize in your presentation. You can later alter the roadmap to suit your needs.

Follow the below steps to create a roadmap using a template from Microsoft.

Start PowerPoint first, then select “File” from the menu. Select the “New” option now, and then type “roadmap” into the search bar before hitting Enter. There will be a variety of roadmap timeline templates available for selection.
After making your choice, click the “Create” button. It will include a roadmap in your PowerPoint presentation.
Now that the tools are accessible, you can edit the roadmap’s text, milestones, and overall design.

2. Use SmartArt Graphic to start from scratch and create a roadmap:

With SmartArt Graphic , you can also start from zero when creating a new roadmap. SmartArt Graphics enables you to generate numerous diagrams within PowerPoint or any other Office module. Together with a roadmap, it allows you to generate a variety of diagrams, including process, hierarchy, matrix, relationship, and pyramid diagrams.

The main stages to start from scratch when creating a roadmap are:

Open a presentation in PowerPoint.
Include an arrow or timeline SmartArt graphic.
Add text and icons to the SmartArt design that has been inserted, such as timelines and milestones.
Personalize the roadmap’s appearance and feel.
Save the presentation.

Let’s discuss these actions in more depth!

First, open Microsoft PowerPoint and either make a new presentation or open an old one. After that, select Illustration > SmartArt from the Insert tab.

You can add different SmartArt diagrams that you see. Proceed to the Process tab to view a variety of workflow diagrams. Any similar diagram template might be utilized, such as an Upward Arrow Process, Circle Accent Timeline, Continuous Arrow Process, or Basic Timeline.

The selected SmartArt graphic will then have a basic blueprint added to the slide, and you can edit the roadmap by viewing the SmartArt Design tab on the ribbon. Add text to the diagram to display project phases and milestones in your roadmap. Use the Text pane and add bullets to text fields to accomplish that. To include more milestones in a roadmap, you can also add shapes. By adding relevant icons from the Insert > Icons menu, you may further customize your roadmap.

You can further rotate the arrow shape, format shape, tweak its size and location, change theme color, customize diagram style, etc. From the Illustrations > Shapes menu, you can add more shapes to the roadmap. The Animations option also allows you to animate the roadmap.

All you have to do is save the prepared roadmap as a picture and save the presentation. Right-click on the roadmap and choose “Save as Picture” from the context menu.

Types of Roadmap

Now that you know how to create a roadmap, let us see different kinds of roadmaps below:

1. Business Roadmap

Business roadmaps complement the business strategy in creating a startup program, as the business plan does not provide specific guidance or context. The roadmap outlines the tasks and timelines and assigns responsibility for their execution. It is clear how using a business roadmap fits together with various roles, responsibilities, and functions.

2. Project Roadmap

Project roadmaps provide a strategic overview of the main elements of a project, such as objectives, benchmarks, resources, deliverables, and a predicted timeline. Project managers use roadmaps as a helpful tool to inform stakeholders about their projects’ state and strategic goals. Similar to how a product roadmap describes the reasoning behind products, a project roadmap explains the strategic justification for building a project.

Use this Editable Project Roadmap PowerPoint Template

3. Product Roadmap:

A Product roadmap outlines the product’s long-term goals, objectives, priorities, and development. It is a tactic that brings the organization together around the project’s short- and long-term objectives and how teams and individuals intend to meet them. You need to closely tie the items on the roadmap to your company’s approach to product development, competitive environment, and consumer feedback.

Product Roadmap Journey PowerPoint Template

4. Agile Roadmap:

An agile roadmap is a flexible action plan for achieving product vision, alerting consumers to upcoming releases, and showcasing the importance of each epic and feature to the overall product strategy. Teams create the agile roadmap to visualize the cross-functional work required to develop and market a product or enhancement. Depending on how much information you want to include in a project calendar, an agile roadmap can show high-level product goals and activities or a more immediate plan for the next task.

Use this template to build Agile Roadmap PowerPoint Presentation

Who needs a Roadmap?

In the above sections, we have already discussed what is a roadmap and how to create a roadmap, so now let’s see who needs a roadmap:

Project Managers use roadmaps for strategic planning, task coordination, and project oversight.
Team members use it to gain full knowledge of project objectives, schedules, and individual duties.
Stakeholders use roadmaps to stay current on project status, significant milestones, and strategic direction.
Executives use them when making strategic decisions to align with the company objectives using roadmaps.
Customers obtain insight into project schedules and objectives to manage expectations efficiently.

Components of a Roadmap

To completely understand how to create a roadmap, you must know what components to include in it:

A roadmap’s elements are the same for every team. The fundamentals don’t change, but the specifics might. Your roadmap can give you the clarity to proceed by incorporating time frames, strategic information, and prioritized tasks. These are some typical components:

Objectives and initiatives : Demonstrate the benefits your work provides and how it helps the company achieve its goals.
Releases and Milestones: Answer the questions about when work will commence and be made accessible to the public.
Epics and features: Share dedicated work ranked according to total value.
Dependencies and risk: Show how related tasks could affect delivery and other risks.

Benefits & Drawbacks of a Roadmap

Here are some common advantages of using a roadmap:

Customer-Centric Approach: You can ensure your product stays relevant and helpful to your customers by emphasizing the value of its features using a roadmap.
Flexibility and Adaptability: The roadmaps quickly adjust to changes, so your product can shift course when necessary.
Alignment: Roadmaps help concentrate on broad value themes rather than specific features or activities and promote alignment among teams and stakeholders.
Visibility and Transparency: Value roadmaps clearly show the team’s priorities and motivations to the stakeholders.

Just like the benefits, there are also some drawbacks of a roadmap that you must know of:

Overemphasis on Planning: Excessive focus on roadmap details can slow down execution, particularly in fast-paced industries requiring agility.
Risk of Obsolescence: Static roadmaps may become outdated, leading to pursuing irrelevant goals or missing out on new opportunities.
Communication Challenges: Roadmaps may not convey complexities effectively, leading to misunderstandings among stakeholders if not communicated and updated appropriately and regularly.
Resource Allocation Issues: Inaccurate resource estimates or failure to adapt to changing priorities can lead to inefficient resource allocation, causing bottlenecks or project failures.

How does a Roadmap affect a Business?

Roadmaps help you visualize and act on a strategic plan, showcasing the “why” behind the process. A well-executed roadmap positively impacts the business and proves useful because:

Make your company plan clear.
Inform internal teams about company-wide objectives and initiatives.
Connect departmental objectives to corporate objectives.
Communicate time-bound plans (quarterly, annual, monthly, etc.) to outside parties like partners and advisory boards.
Monitor company performance and provide KPI reports.

Best Practices for a Roadmap

Here are some best practices for a roadmap:

Inclusivity: Include various stakeholders while creating the roadmap to guarantee a comprehensive viewpoint and support from all relevant parties.
Progressive Detailing: As the project progresses, start with a high-level overview and gradually add additional information to provide clarity without becoming overpowering.
Data-Based Perspectives: To help with decision-making and progress monitoring, incorporate data-driven insights, measurements, and KPIs into the roadmap.
Engaging Components: Include interactive components, such as hyperlinks or clickable portions, so interested parties can smoothly examine particular facts.
Planning Scenarios: Incorporate scenario planning components to handle possible hazards or different routes, encouraging proactive problem-solving.
Interdepartmental Cooperation: Encourage cooperation amongst several teams or departments to ensure the roadmap accurately captures the interconnectedness of the project.

What is the difference between a project roadmap and a product roadmap?

A product is an item or service for end users or clients. Anything from a tangible item to a computer program could qualify as a product. A project is an accumulation of work finished in a predetermined time. Thus, it stands to reason that their roadmaps will differ.

image highlighting the difference between project roadmap and product roadmap, what is a roadmap

The Roadmaps’ Overarching Goals Are Distinct

A product roadmap will cover the entire process of developing and releasing the product. It will also provide the optimal strategic course for accomplishing organizational objectives.

On the other hand, a project roadmap will outline the actions a team must take to complete a project on schedule.

The Elements & Objectives Differ

Project managers and product managers have different objectives while they work. Hence, the roadmaps’ components differ from one another. Reaching product goals that align with business goals is the main focus of a product roadmap. On the other hand, a project roadmap’s primary focal area is the schedule for the tasks that must be completed.

The Method of Creation is Distinctive

Product managers collaborate with cross-functional teams to develop product roadmaps. The core engineering, marketing, or sales teams are examples of these cross-functional teams. On the other hand, project managers draft roadmaps to guarantee that the projects are completed on schedule and with well-managed activities. The team’s capability, resources, and desired outcomes are considered when creating the roadmaps.

Different Roles for Internal & External Organizational Aspects

Project roadmaps assist the organization in understanding the product’s strategy. The group is also skilled at adding the necessary functionality to a product. Additionally, the group knows how to explain the special qualities to clients. Thus, the team is also aware of how the component modifications would affect the input from the consumers.

Examples of a Project Roadmap

Let’s see some examples of a project roadmap:

Strategic Plan roadmap examples:

High-level objectives and projects are visualized through a strategic roadmap. The relevant goal of a project strategy is highlighted in this roadmap, along with the deliverables and timelines.

Marketing roadmap examples:

A marketing roadmap outlines marketing objectives and associated initiatives that complement company goals. Depending on the organization’s complexity, you can have a marketing roadmap that shows the primary campaigns associated with particular goods or divides work by function.

Business plan roadmap examples:

A business roadmap displays the company’s top strategic initiatives. Usually, CEOs draft these and provide them to functional teams so they can use the information to shape their roadmaps. Business roadmaps align with an organization’s quarterly or biannual strategic planning process.

IT project roadmap examples:

An IT project roadmap integrates releases, features, and strategy into a single timeline view. It is evident how every release and feature contributes to the overarching IT objectives of enhancing business process automation, internal mobilization, and business data aggregation.

Examples of a Product Roadmap

Example 1: release plan.

Release plans are your high-level blueprint for how you’ll carry out the work you’ve determined to perform and when you’ll do it. A release plan gives senior executives, stakeholders, cross-functional teams, and customers a high-level overview of impending product releases. It’s perfect for scheduling milestones that aren’t time-bound but have a set scope or for releasing fresh updates of your product regularly, like mobile apps. It does not bind your team to a specific launch date; instead, it notifies other teams when the features are coming.

Build Release Plan Roadmap Presentation with this template

Example 2: Roadmap for a sprint plan

Roadmaps for sprint plans are naturally delivery-oriented and helpful for sprint planning. To keep their development teams informed and in sync with forthcoming work, product teams utilize sprint plans to align them. To monitor your team’s workload, you can schedule delivery across several sprints and display the owners and effort for each feature. Swimlanes can even be used for further context or grouping. Your sprint plan can be as detailed as necessary. The only people who can see this roadmap are your product and development team.

What is a Sprint Plan Roadmap PowerPoint Presentation

Example 3: The path from now to later

With a focus on the short term, now-next-later roadmaps convey your priorities throughout extended periods. As you work on them, features in the “later” bucket will be more high-level and represent your long-term approach, while features in the “now” slot will have more depth. These are ideal for teams working in dynamic contexts where release dates are subject to change. You can convey detailed ideas to clients without adhering to strict timelines. Now-next-later roadmaps work well when presenting your product strategy and priorities to large groups of people, such as in a Town Hall or All-Hands meeting.

Best roadmap templates by SlideUpLift

Providing a wide range of expertly created PowerPoint templates and tools, SlideUpLift is your go-to option for professionally designed pre-made templates. It delivers visually stunning and productive presentations for various disciplines, focusing on simplicity and creativity. SlideUpLift serves professionals, educators, and individuals by offering a one-stop shop for improving presentation content. The templates below will help you know how to create a roadmap presentation

1. Customer Journey Roadmap PowerPoint template

The Customer Journey Roadmap PowerPoint template is an eye-catching tool that uses the road metaphor to illustrate the various stages of a customer’s journey. This template helps organizations analyze and optimize each step of the customer journey for a more engaging and fulfilling customer experience by clearly communicating the customer’s journey.

2. Business Strategy PowerPoint template

For businesses looking to create and present their strategic plans, the Business Strategy 1 PowerPoint template is perfect. It offers an organized and aesthetically pleasing way to convey important business plan components, facilitating efficient coordination and communication across stakeholders and teams.

Present your Business Strategy with this Roadmap PowerPoint Template

3. Vision Roadmap PowerPoint Template

Organizations may effectively express their long-term vision and strategic goals using the Vision Roadmap PowerPoint Template. This template allows you to present the organization’s vision in a visually appealing roadmap manner. This PowerPoint template will help you clearly communicate your company’s mission and strategic direction.

What is a Vision Roadmap PowerPoint Presentation?

4. Product Roadmap PowerPoint Template

A product roadmap is a detailed chronological plan that outlines the goals for the product’s success and market penetration. Professionals can use this product roadmap execution plan PowerPoint Template for their team members and stakeholders to ensure that the ideas of the contributing employees are in line with the product strategy and expected outcomes.

Use the top-notch roadmap templates from SlideUpLift to elevate your presentations. SlideUpLift provides the ideal template for managing agile projects, presenting thorough schedules, or summarizing strategic ideas. Enhance your presentations with polished layouts and clear, concise messaging. If you want presentation resources to improve your storytelling and enthrall your audience, visit SlideUpLift’s website now!

We discussed what is a Roadmap in this detailed blog. You can quickly create a professional-looking roadmap in PowerPoint—the process just takes a few minutes. The complexity and skill level of your project will dictate the time required for its creation. Creating roadmaps in PowerPoint instead of on paper has the added advantage of allowing you to go back and make changes whenever new information becomes available.

By applying the tips and methods outlined in this article, you can craft efficient digital versions of your roadmap. It ensures that all team members stay informed in case revisions are made to the original version, leaving no one behind.

How to Create a Roadmap Presentation in PowerPoint?

Use PowerPoint’s SmartArt or shapes to visually represent project milestones, adding text and visuals for clarity.

How to Make a Roadmap Presentation Efficiently?

Efficiently create a roadmap presentation by structuring content logically, emphasizing key points, and leveraging templates for streamlined design.

What is a Roadmap in Project Management?

A roadmap in project management is a visual guide outlining strategic plans, milestones, and timelines for effective project communication.

How to Present a Roadmap Presentation?

Present a roadmap by clearly articulating goals, using visuals for impact, explaining key milestones, and encouraging engagement through Q&A sessions.

Where to Find the Best Roadmap Templates?

Explore online platforms like SlideUpLift for professionally designed roadmap templates tailored to various topics and presentation needs.

Table Of Content

Roadmap Templates Collection

Roadmap PowerPoint Templates

Product Roadmap PowerPoint Template

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3 Easy Ways to Create a Roadmap with Milestones in PowerPoint

Last Updated: July 28, 2023 Fact Checked

This article was co-authored by wikiHow staff writer, Kyle Smith . Kyle Smith is a wikiHow Technology Writer, learning and sharing information about the latest technology. He has presented his research at multiple engineering conferences and is the writer and editor of hundreds of online electronics repair guides. Kyle received a BS in Industrial Engineering from Cal Poly, San Luis Obispo. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 15,287 times. Learn more...

Roadmaps are a fantastic way to illustrate your project’s timeline and milestones. Making a roadmap is easy in Microsoft PowerPoint. You can use ready-to-use templates to quickly set up a roadmap. Alternatively, create a roadmap from scratch using PowerPoint’s shape tools. This wikiHow article will go over what a roadmap is, using a template, and making two types of roadmaps from scratch.

Things You Should Know

A roadmap is great for illustrating a business project. It provides a clear, chronological path for your team.
Use a template in PowerPoint if you want to quickly create and customize an existing roadmap format.
Create a high-level or detailed roadmap from scratch if you want complete creative freedom over the organization of your roadmap.

What Is a Roadmap?

A Roadmap is a visualization of a business process, project, or strategy.

High-level roadmaps feature 4 to 6 stages displayed in chronological order. This type of roadmap is a good way to provide a broad overview of a project to your audience.
Detailed roadmaps show many project tasks and when they’ll occur. This roadmap is great for showing every step of a project to your team and stakeholders.
In this wikiHow guide, we’ll walk through a few ways to make roadmaps in PowerPoint. Take a look at our intro guide to PowerPoint if you want to review the basics.

Using a Template

Step 1 Double-click the PowerPoint icon on your desktop.

Some PowerPoint templates will have multiple slides featuring different roadmap formats in similar styles.

For example, if the template has headers that say “Milestone,” change these headers to your project’s key stages. This could be something like Planning, Analysis, Design, and Implementation.

Step 8 Optionally, edit other aspects of the template.

Text and shape placement. Click and hold a text box or shape. Drag it to a new location on the slide.
Text font. Click the edge of a text box to select it. In the Home tab Font section, choose a new font, size, color, or highlight for the text.
Shape color. Click a shape to select it. In the Home tab Drawing section, change the outline or fill color for the shape.

High-Level Roadmap From Scratch

Step 1 Choose 3 to 6 milestones for your project.

Click Blank Presentation . This is in the top left of the PowerPoint Home screen.
Click New Slide . You’ll find this under the Home tab in the Slides section. A drop-down menu with new slide options will appear.
Select Blank . A new slide will be created with nothing on it.

Click the text box button. The button is in the Text section at the top of the screen. This will activate the text box-drawing tool.
Click and hold anywhere on your slide. This will be where one corner of your text box starts.
Drag your cursor to draw the text box. Then, let go when you’ve drawn the text box size and shape that you want. (You can always edit the text box after letting go!)
To resize the text box, click and drag one of the 8 nodes on the textbox.
To move the text box, click and drag an edge of the textbox.

Step 5 Double-click the text box and type your first milestone.

To change the font, click the edge of a text box to select it. In the Home tab Font section, choose a new font, size, color, or highlight for the text.
To change the alignment, select an option in the Paragraph section of the Home tab.
To change the text box colors, go to the Shape Format tab. Change the Shape Fill and Shape Outline colors in the Shape Styles menu.

Right-click an edge of the text box if you’re currently typing in the text box. Otherwise, you can right-click anywhere in the text box.
Select Copy in the drop-down menu.
Right-click any blank spot on your slide.
Select the paste option with an “a” on top of a clipboard. This will paste a copy of the text box using the theme of your presentation.

Step 7 Fill in the new text boxes with your remaining milestones.

To add a photo, go to the Insert tab, click Pictures in the Images section. Select a photo from your device or PowerPoint’s stock image search menu.
To add an icon, go to the Insert tab, click Icons in the Illustrations section. Select an icon from the Icons menu.

Detailed Roadmap From Scratch

Step 1 Gather the key tasks you want to include.

A brief title for each task.
Approximately when the task will start and end.
What team is working on each task.

The columns will represent the timeline for your project. The column headers will be equally spaced times. For example, a year-long project starting in January could list January through December as the column headers. This would be 13 columns total — 12 for the months and 1 for the row headers.
The rows will represent different teams (or individuals) that are responsible for different key tasks. For example, you might have 3 teams: Design, Analytics, and Marketing. This would be 4 rows total — 3 for the teams and 1 for the column headers.

Step 4 Select Insert Table in the drop-down menu.

Click OK to confirm your settings and make the table. It will appear on your slide.
Resize the table to fill the slide. Click and drag the 8 nodes until your table fills most or all of the slide.

Step 5 Type the timeline column headers in row 1.

Click and drag to select the cells you want to edit.
Navigate to the Home tab to choose a new font size, color, and alignment so that the text is easy to read and matches the style you're going for.

Arrange the text boxes as needed. Click and drag the edges of the text boxes to move them. Place each key task in the column and row that corresponds with the time and team for the task respectively.

Expert Q&A

If you’re having trouble finding or selecting a specific text box or shape, open the Selection Pane. This will show a list of every object on your slide. Click the object’s name in the list to select it. The Selection Pane can be opened by going to the Home tab, clicking Select in the Editing Section, and choosing Selection Pane . Thanks Helpful 0 Not Helpful 0
If you made a presentation roadmap from scratch and want to use it again in the future, you can make it a template . Thanks Helpful 0 Not Helpful 0

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Microsoft Project

How to make a roadmap in Microsoft Project and PowerPoint

This step-by-step timeline tutorial will show you how to make a stunning roadmap using ms project and exporting project data to powerpoint..

One of the most well-known project management tools out there, Microsoft Project is heavily used for scheduling, monitoring, and collaboration purposes. It helps PMs handle the many aspects of their job, starting from areas as simple as task assignment and extending to more complex ones such as report creation, resource allocation or multi-project management.

For project managers, planning and tracking never end. Besides these core requirements for successful project delivery, there comes another responsibility: effectively communicating with teams and key decision-makers. This is why project managers agree that presentation skills play an important part in their work, often outweighing the efforts needed to complete other tasks.

When it comes to effective executive presentations and communication, there are two ways you can do that with Microsoft Project:

The desktop version of Microsoft Project can be used for communication with project teams and sponsors, especially if you pair it with an automated roadmap maker like Office Timeline .

For creating complex project visuals, Microsoft Project Online has a separate function called “Roadmap”, available only within the Project App in Office 365.

Let’s see which works better in terms of collaboration, communication and presentations and which is easier to get and use.

Which tutorial would you like to see?

MS Project roadmap generated automatically in PowerPoint

How to use Microsoft Project Roadmap for presentations

Presentations to clients and decision-makers call for careful preparation as they need to be as simple and clear as possible. This can be a challenge when dealing with several projects at once. To this end, Microsoft Project’s Roadmap feature comes as a suitable solution – visually combining information from multiple projects, it gives you a consolidated timeline view of data from Microsoft Project and Azure. By providing an interactive way to visualize a project’s status, Roadmap helps you plan larger initiatives across projects.

Furthermore, it allows you to work and share with an existing Microsoft 365 group or a newly created set of stakeholders, which makes it a good tool for collaboration and presentation purposes.

How to get access to Microsoft Project Roadmap

Microsoft Project Roadmap is available on the Project Home page.

Go to https://www.office.com , select App launcher > All apps > Project .
Select Create new > Roadmap .

At this point, you should be able to see Roadmap on your Project Home page under Create New . If you can’t see Roadmap here, you are probably experiencing access issues.

When trying to access Roadmap , many users report receiving an error message letting them know that they cannot use the tool or some of its features. This may happen because:

The user does not have the required license. Users need Project Online Professional or Project Online Premium license to use Roadmap .

- Users with active subscriptions to Project Plan 3 or Project Plan 5 can create and edit projects as they have read/write access to Project Online and Project for the Web .

- Users subscribed to Project Plan 1 have read-only access to Roadmap .

- All Office 365 users have read-only access to Projects/Roadmaps shared within Teams .

To be available across your organization, MS Project’s Roadmap feature might need to be enabled by your Office 365 admin.

How to enable Microsoft Project Roadmap

Microsoft Project Roadmap can be easily enabled if you have the correct privileges. To enable Microsoft Project Roadmap, your Office 365 admin needs to:

Access the Microsoft 365 Admin Centre .

In the Settings menu, access Org Settings .

Under Project , check the option Turn on Roadmap .

In the end, you should be able to get a big-picture view of your most important work. Your project visual should look something like this:

Final visual using MS Project Roadmap feature

Alternatives to creating roadmaps in Microsoft Project

Do all these conditions to use the Roadmap feature seem overwhelming? That’s because they really are. You’re not the only user who feels frustrated with so many requirements to access a simple tool.

The good news is that you can easily include your Microsoft Project data into a powerful client presentation or a high-level executive summary roadmap by using Office Timeline’s PowerPoint add-in .

How to make a roadmap in PowerPoint using MS Project data

Below, we’ll show you how easy it is to turn MS Project data into a stylish roadmap with the Office Timeline add-in. No special licenses required, no access rules and conditions – you just need your current MS Project desktop version and PowerPoint. First, install the free trial of the Office Timeline add-in , which will add a new tab to the PowerPoint ribbon.

1. Import data from Microsoft Project into PowerPoint.

Open PowerPoint and click Import on the Office Timeline tab.

Select Microsoft Project in the Import wizard, then pick the .mpp file with the data that you want to use for your roadmap.

The MS Project Import Wizard in Office Timeline

After loading the file, Office Timeline will map the columns in the .mpp file ( Title, Start Date, End Date, % Complete ). You can remove any of them by clicking the dropdown menu above them. When you’re done mapping, click Next .

Next, you will be taken to an import list view where you can select what MS Project data you would like to show on your slide. Check or uncheck the items as needed or use filters to include or remove whole categories. Once ready, click on Import .

Office Timeline will instantly generate a PowerPoint roadmap slide from your Microsoft Project data. After applying a new template and some quick styling changes to the auto-generated graphic, our resulting roadmap looks like this, and it only took a minute to make:

Auto-generated PowerPoint Roadmap from MS Project Data

2. Refresh roadmap data.

Once created, the roadmap can be easily customized and updated when the Microsoft Project file changes. Just click Refresh Data on the Office Timeline ribbon in PowerPoint. The add-in will automatically identify the changes in your .mpp data and will give you the option to select the changes you want to keep. Click Finish to complete the update of your Microsoft Project data roadmap.

FAQs about Microsoft Project roadmaps

What is a microsoft project roadmap.

A roadmap is a high-level visualization of projects or business objectives generally used for presentations in front of an audience of executives or clients. Microsoft Project’s Roadmap feature is designed to cater to this particular purpose, visually combing data from multiple projects to give you a consolidated timeline view. To access and use this functionality, users need to have the proper licenses and, in some cases, further enablement from the Office 365 admin.

Can you create a Roadmap with MS Project?

Yes, you can create a roadmap in Microsoft Project for the Web and Microsoft Project Server using the Microsoft Project Roadmap feature that you can locate on the Project Home page.

Please note that Microsoft Project Roadmap can be accessed and used only by users with the proper licenses , and even then, they might need to request feature enabling from the Office 365 admin.

As an easier alternative, you can instantly create a PowerPoint roadmap MS Project using the free trial of the Office Timeline add-in .

Make roadmaps in MS Project and PPT
Access MS Project Roadmap
Enable MS Project Roadmap
Alternatives to roadmaps in MS Project
Import data from MS Project into PPT
Refresh roadmap data
Download MS Project-imported roadmap as PPT slide
FAQs about MS Project roadmaps
Additional resources
How to make a roadmap in Microsoft Excel
How to make a roadmap in Microsoft PowerPoint
How to make a roadmap online
How to make a roadmap in Jira

Timeline software turns Excel into Gantt charts

Roadmaps made easy

Office Timeline helps you quickly turn complex project data into clear PowerPoint roadmaps that are easy to follow, but hard to forget.

Make PowerPoint roadmaps from MS Project data

Creating Project Roadmap for Project Managers with Examples PPT Templates

What is a roadmap in project management?

A roadmap helps a project manager to visualize the chronological schedule of the goals, assignments, and tasks of a project. Each element is assigned a start and end date. It provides a strategic synopsis of the important elements of a project, like goals, deliverables, milestones, and resources. They can align the time schedule of the project with stages in the lifecycle of the project to help the team prioritize tasks and monitor the progress against the objectives.

Project roadmaps created for teams actually undertaking the tasks are usually very granular, while those presented to managers are likely to be of a higher level – a broad overview, so to say. Project managers can use them to communicate the strategic goals of a project to stakeholders and as a guide to check the progress of the project.

Why do you need a project roadmap?

A project management roadmap is important as it functions as one of the views in a dashboard that lets stakeholders track the progress of the project and know the strategic details at a glance without plowing through stacks of graphs, charts, and so on. A roadmap presents a simplified version of complex and voluminous project data in a structured manner. It can be easily understood and facilitates informed decision-making.

The roadmap can be used to mention what is expected from each team or employee and the time they are expected to deliver it. You can make sure that they meet the deadlines and thus make everyone accountable for their tasks.
A project roadmap is a continuous reminder of the strategic goals of the project. As the project progresses, the ground realities may rapidly shift, and it may necessitate a reallocation of people, finances, and resources to more urgent tasks. Having a reminder of the ultimate aims of the project can facilitate better decision-making.
It is a tool that facilitates coordination as everyone involved has an overview of the deliverables and deadlines; task dependencies, hand-offs, and shared work can be easily coordinated by following the roadmap.
Project managers can use roadmaps to set expectations, get approvals, and update stakeholders like investors and managers, who don’t have the time or inclination to sit through a long-dragged out report on the team’s progress. A project roadmap can help you give strategic-level updates.

Project Roadmap Examples

Project managers need to keep stakeholders in the loop from start to finish. So, it is wise to choose the type of roadmap that will appeal most to your audience. These are some of the project roadmap examples you can select:

Project initiatives roadmap

Companies that have project management teams may have plans for improvements that they work on with the management; for example, measures to save money on projects, or to improve employee productivity. In such companies, you can create a project initiatives roadmap to record the objectives, the measures you plan, and a general chronology prioritizing tasks.

Activities roadmap

An activities roadmap is useful when you have to highlight certain details in individual projects. Here, different projects are shown in different ‘lanes’ with individual tasks and activities in each lane. This roadmap helps to highlight an imminent deliverable or make adjustments regarding how to prioritize your time.

Gantt chart-style roadmap

If you need to plan cross-functional or cross-team tasks, a Gantt chart type of roadmap is the most apt. It can help you monitor milestones, deadlines, phases, and task dependencies. It must be linked to the project’s goals so that you can convey the reason for the detailed work.

How to create a Project Roadmap

Now that we know what a project roadmap is, let us look at how we can build one.

1. Select the ideal project management template

The project roadmap templates you use decide the amount of data you can collate, easily visualize, and clearly monitor; hence, your work is directly proportionate to them. You need user-friendly, easy-to-use templates that you can edit and customize to add your data. There are several project management roadmap templates available; compare, check feedback, and select the one best suited for your purpose. Check out our list of project management roadmap templates for PowerPoint here.

2. Outline project objectives

Project goals must be properly expressed in quantifiable terms for them to be monitored for progress. What you are trying to achieve should be capable of being tracked in quantifiable terms to know whether they are being attained or not. Variables like project scope, messaging and the target audience are objective and must be clearly described.

3. Recognise applicable data points

You need to know the quantifiable data points to be used to track your goals. Define the figures you will use to calculate how well individual goals are being attained. For example, a 75% customer retention rate, a percentage of cost variance from the budget, and so on.

4. Establish a project timeline

Planning the amount of time you will need to complete a project is the basis of establishing a project timeline. You can use a calendar for this.

5. Make a rough draft of your roadmap

Once you have selected the software, established your goals and selected the data points, you need to plot these factors against the timeline so that you can easily track the time taken for the project. Identify the task dependencies so that you can easily track the progress of the project by gauging several data points simultaneously.

6. First Review

After making the draft, take an overall view to see if it is doing its job – are you able to get an outline of how the project needs to advance?

7. Create the roadmap

You are now ready to create the detailed roadmap using the selected software now that you have reviewed and approved the draft.

8. Sponsor review

If you have sponsors for your project, they can give the roadmap a once-over to check if it fulfils their requirements, and they can check how the project is progressing.

9. Continuing updates

Update the roadmap when the project is going on to account for changes that take place as the project progresses.

Project Roadmap Templates

A graphic summing up of your project roadmap is called a template. There are many different types of templates which allow you to arrange your data in various formats, though a timeline view is the most popular. If deadlines are not important for the project, you can consider a template with vertical lanes. Templates make it easy for you to create your roadmap as compared to creating it from scratch. Whether it is the simple management of tasks or complex portfolio management, roadmap templates facilitate improved collaboration and productivity.

Best Practices for Project Roadmaps

Create your roadmap before you start defining your project
Roadmaps should convey the main goals of the project clearly and quickly
It should be designed so that it can convey the goals and tasks to everyone involved
As it is consulted throughout the lifecycle of the project, it is important to update it regularly
Ensure that you set realistic goals, budgets, and deadlines to eliminate delays and budget overshooting
If you follow the Agile approach to project management, use Agile roadmaps so that there is compatibility.
Team members need to share their progress with the whole team so that everyone knows the progress and that the integrity of the roadmap can be maintained.

Tips on How to Use a Project Roadmap

It is desirable that your roadmap is updated through the project life cycle; however, it’s unlikely that you’ll have to do it every day. Here are some pointers:

Before the Project Starts

A roadmap is very helpful to express the case for the project. When you record your ideas in the format of a roadmap, you can get going quickly once you get the approval for the project. In this phase, it could be like a theory that is part of the larger picture – the business case that your team is using to gather support and get everyone to agree. You need to remember that this is a continuous document which needs to be updated frequently.

When the Project Kicks Off

Your roadmap is an excellent starting point for a project kick-off deck, and the other way around too. Once your project is launched, you can convert your kick-off deck into a roadmap.

During Project Planning

While your project can include several activities, you need to determine if they will have the requisite results. The project roadmap can help you have a realistic outlook about the business goals when you begin planning the project properly. After completing the detailed plan, you can update the roadmap with the relevant details and avoid urgent edits just before the next presentation.

During Project Execution

When the project is underway, you can inform new stakeholders in addition to team members who join newly. Rather than have a casual conversation about the minute details, this roadmap will help everyone have a proper understanding of the role of this project in the wider vision of the company. It can help increase the confidence and morale of everyone.

During Project Monitoring

Make sure to update your high-level timeline roadmap regularly; let it be the focus of your status meetings so that your team gets to see the big picture. Ideally, you should save the different versions of the roadmap so that you can re-check the baseline when particulars change.

At Project End

Make sure to include the results of your successful project and define how these results will help you perform the next steps in the program. You can use it to showcase the results to the project sponsors, customers, and your team, too – as part of reflecting on the project. This can be helpful to your teammates when it comes to executing the next project.

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How to Create a Project Roadmap (Example Included)

A project roadmap is the best way to summarize your project’s what, why and how into an easy-to-understand format that can be shared with anyone. A project management roadmap is a unique tool with a different purpose than similar project documents such as a project charter, milestone chart, project schedule or project plan.

What Is a Project Roadmap?

A project roadmap is a tool that maps out project tasks, milestones and deliverables on a timeline. Its main purpose is to provide a high-level visual representation of the larger project plan and explain its phases. It also includes important scope, risk and resource management information. Because it acts as a guide, the project roadmap is also a great communication tool that can be used to keep stakeholders informed throughout the project life cycle.

It’s the overall document that speaks to the strategy of the project and why that strategy is being engaged. Therefore, the project roadmap helps project managers ensure everyone working on the project understands the project plan. Project roadmaps are created with Gantt charts, a project management software feature that lets project managers map out tasks on visual project timelines.

ProjectManager’s online Gantt charts lets your organize tasks, add milestones, allocate resources, link all four task dependencies, and filter for the critical path. You can even set a baseline to track progress and costs in real time. This project roadmap data is also shown in real-time project dashboards, kanban boards, timesheets and other project management tools. Share comments and files with unlimited storage. Get started for free.

ProjectManager's roadmap view on the Gantt chart

When Should You Use a Project Roadmap?

Project roadmaps should be used any time there’s a project, program or project portfolio that needs to be managed. A project roadmap should be created during the project planning phase, but they’re used throughout projects as a tracking tool everyone can check, such as key stakeholders, project managers and team members.

Because of their simplicity, project roadmaps are commonly used by project managers, program managers and project management offices (PMOs) as portfolio management tools. With project roadmaps, they can keep track of their multiple projects with ease.

Project Roadmap vs. Product Roadmap

A project roadmap isn’t the same as a product roadmap . Even though they’re similar visual planning tools, product roadmaps have specific features that make them better suited for product development purposes. Project roadmaps are similar to product roadmaps, but they have slight differences. If you’re leading a product development team, you should use a product roadmap instead.

Project Roadmap vs. Project Plan

As stated above, a project roadmap can be seen as a “light version” of your project plan , which further defines all of your project areas such as your scope, risk management plan and resource management plan among others.

Get your free

Roadmap Template

Use this free Roadmap Template for Excel to manage your projects better.

What Should Be Included in a Project Roadmap?

A project roadmap isn’t just a project timeline. It’s a project management tool that allows organizations to plan, schedule and track projects throughout their life cycle. Here are some of the project management variables that need to be considered when creating one.

Project goals and objectives: The main thrust of any project roadmap is the high-level goals and objectives of the project. It’s important to make sure the roadmap aligns with these goals, but there’s no need to go into great detail as your project goals and objectives are explained in project documents such as the project plan or project charter .
Project risks: State the main project risks that could make your project fail or compromise major elements of the project plan like the scope, schedule, goals, stakeholder expectations, quality assurance, etc.
Project schedule: A project roadmap should have a visual project schedule showing the project tasks’ duration and due dates. Besides providing a general project timeline, it should also indicate who will be responsible for executing tasks and what resources will be needed.
Task dependencies: Identify task dependencies based on the tasks that you’ve mapped on your project timeline. Creating your project roadmap with a Gantt chart software tool that allows you to link task dependencies is the easiest way to represent dependencies.
Project resources: Note the resources you’ll need to get the project done. These include human resources like your project team and physical resources such as equipment, materials, etc. Also enter their estimated costs , which can be used to track the project budget.
Key individuals: List the key stakeholders and project roles and how to reach them.
Kickoff meeting: Meet about the project management roadmap and make sure expectations are clear to all stakeholders. (Be sure to have a kickoff meeting agenda prepared.)
Roles & responsibilities: The roles and responsibilities of those involved in the project are outlined. The project roadmap defines who is doing what and then those tasks and deliverables can be tracked.

Project Roadmap Template

This free project roadmap template is ideal for beginner project managers. Simply fill out the task list and let our Excel template automatically create a visual timeline for you. Once you’re ready, you can open the project roadmap in ProjectManager to build a dynamic roadmap and track details in real time, manage resources and much more.

How to Create a Project Roadmap

Simply put, a project roadmap extracts information from your project plan to provide an overview of your project. The project roadmap must be visual and manageable in length so it can be easily digestible by all the stakeholders and team members involved in the project . Most project managers use Gantt charts to create project roadmaps. Here’s how.

1. Break Down Your Project Scope

Your project scope is the sum of all your project tasks, or in other words, the work to be performed in a project. That’s why defining your project scope is the first step when creating a project roadmap, as you’ll need to know what project activities need to be done before drafting a project timeline. You can use a work breakdown structure to make sure you identify every task.

When making a project roadmap, it’s also important to identify the deliverables that are expected from each project task and define quality standards and acceptance criteria for them.

2. Make a Project Schedule

Once you identify all your project tasks and estimate their duration, it’s time to use ProjectManager’s Gantt chart to create a project schedule. Simply add your project tasks and their expected start and end dates in the Gantt chart grid as the image shows below. Our Gantt chart maker will automatically calculate the duration of tasks based on their due dates and create a project timeline with that information.

3. Link Task Dependencies

Now that you have a basic project timeline showing project tasks, their due dates and duration, you need to identify task dependencies to ensure it will be accurate. Task dependencies determine the order in which tasks need to be executed. There are four types of task dependencies in project management.

Finish to start (FS): A task can’t be started until its preceding dependent task has finished.
Start to finish (SF): A task can’t be finished until its preceding dependent task has been started.
Finish to Finish (FF): A task can’t finish until its preceding task has been completed.
Start to start (SS): A task can’t start until its preceding task begins.

As you can imagine, task dependencies play a very significant role when making a project schedule, as one mistake can affect the overall project timeline . Luckily, ProjectManager simplifies the process of linking all these types of task dependencies.

ProjectManager's Gantt chart lets you create project roadmaps and link task dependencies

4. Allocate Project Resources & Track Costs

All project tasks require resources such as money, labor, materials and equipment. ProjectManager’s Gantt chart helps organizations allocate these resources and manage project costs .

Assign tasks to team members, enter their pay rate and the Gantt chart project roadmap will track labor costs as tasks are added to it. Then, use the column grids to add the estimated costs of non-human resources needed to complete each task. Once the project starts, this project roadmap can be used to compare the estimated costs of the project against its actual costs.

5. Set Project Milestones

Project milestones are major accomplishments achieved as projects are executed, such as producing a key deliverable, completing a project phase or reaching a particular project objective or goal.

These project milestones can be used to make a milestone chart, a simplified version of the project roadmap that shows milestones instead of tasks. You can map your project milestones as well in the Gantt chart. Simply select a task and turn it into a project milestone . They’re shown on your Gantt chart as diamond symbols.

Project Roadmap Examples

To better illustrate how to create a project roadmap, let’s take a closer look at two project roadmap examples to review the elements that we previously mentioned.

Traditional Gantt Chart Project Roadmap Example

This project roadmap was created with ProjectManager’s Gantt chart. It shows tasks that a project management team needs to complete for the successful execution of a construction project .

As shown in the image above, ProjectManager’s Gantt chart has two sections. On the left side, there’s a grid or table where the project management information can be entered and, on the right, there’s a project timeline that helps visualize the information from the grid.

Project phases: The names, due dates and duration of project phases are shown on the left in bolded text. On the right side, they’re shown as color-coded bars. For example, all the tasks in the “Contracts” phase are blue, while tasks from the “Design” project phase are green.
Tasks: The project roadmap grid breaks down project phases into tasks and allows project managers to track various details about them such as their priority level, estimated cost, status and deliverables. Then on the right, our timeline shows their due dates, duration, percentage of completion and assignee.
Task dependencies: The arrows on the roadmap timeline represent the dependencies among tasks.
Project milestones: The diamond icons represent the project milestones that, in this example, mark the end of each phase. However, any task can be converted into a milestone in this Gantt chart project roadmap.
Key individuals: You can assign each task to the project team members who are responsible for them. It’s important to enter their pay rate, skills and availability whenever they’re added to the project roadmap so that this data is shown when assigning tasks. Other project stakeholders such as clients or contractors can be also invited into the project roadmap.

ProjectManager also offers a project portfolio management roadmap, which is very similar to the Gantt chart view, but the main difference is it can be used to track multiple projects.

Project Portfolio Management Roadmap Example

The project portfolio roadmap below shows a list of projects that an IT management consulting firm is executing for multiple clients. On the right side, there’s just one bar showing their overall timeline for a high-level view of all projects in their portfolio .

ProjectManager's project portfolio roadmap

However, each of these projects can be expanded by clicking the add symbols. Doing so reveals their project roadmaps, which can be individually managed using Gantt chart features.

What Free Project Management Templates Can Help With Project Roadmaps?

Creating a project roadmap can be challenging. That’s why we’ve created dozens of project management templates to help you plan, schedule and track your projects. Here are some that can help you with the project road mapping process.

Project Plan Template

This project plan template helps you gather the information you need to start building your project management plan. You can easily customize it and attach any supporting project documents as needed.

Project Budget Template

Project budgets are critical to start, execute and complete projects successfully. This project budget template is ideal to gather all your project costs and set spending limits.

Work Breakdown Structure Template

Our work breakdown structure template helps you identify all your project tasks so you can create a project roadmap, timeline and budget.

What Project Management Tools Can Be Used to Create a Project Roadmap?

As we’ve discussed above, project roadmaps condense information from the project plan and project schedule into a high-level overview. To do so, they must include project objectives, milestones, resources and tasks. Some of the most commonly used project management tools to make project roadmaps are Gantt charts, kanban boards , project dashboards and project timelines.

Many project management software products address one or some of these features. The struggle is to find a one-stop solution that can act as a project planning, scheduling and tracking tool. In addition, project managers need a collaborative platform to not only share the project roadmap but also assign tasks, schedule resources and make it simple for teams to update their status.

ProjectManager Helps You Create Project Roadmaps in Minutes

Our project management software has the features for everyday project management, but also the broad strokes necessary to compose a project roadmap for individual projects or project portfolio management. Our online Gantt charts give both a high-level overview of the project as well as a place to collect and assign tasks that then can be updated by project managers and team members.

Track Your Project Roadmap with Online Dashboards

The real-time dashboard then reflects these changes as they happen, so everyone sees exactly where the project is and can address issues before they become problems. The real-time dashboard is a powerful project management tool that goes beyond roadmap planning, allowing project managers to keep track of their budget, progress, work and time.

ProjectManager’s dashboard view, which shows six key metrics on a project

Keep Project Resources Balanced

Keeping your resources properly allocated is how you stay on track. You don’t want to overallocated them. That leads to burnout. Retain your team members and keep them productive with our resource management features . Use the color-coded workload chart to see at a glance who has too many or too few tasks. You can reallocate your team right from that chart to balance their workload and keep them working at capacity.

ProjectManager's workload charts are ideal to track your project roadmap

Deliver your projects on time and on budget

Start planning your projects.

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Roadmaps templates are indispensable for project management and project planning presentations. They are a crucial part of the business tools; PowerPoint roadmap templates are used to display product development roadmaps, business roadmaps, sales, marketing, and imperative plans for several businesses. Mainly in all marketing roadmap PowerPoint slides, there is an evergreen demand for a slide ...
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Organize your project with a project roadmap, perfect as a Google Slides template, PowerPoint theme, or Canva template. Professionally designed and fully customizable, these slides let you map out your project from start to finish, as well as edit and share your work with colleagues or peers along the way. Stay inspired with eye-catching images ...
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A. Draw a roadmap from scratch. You can make a roadmap for free if you have some basic design skills and some time on your hands by following the steps below: Draw a vertical axis (for projects/teams) and a horizontal axis (for time). Add project/team names on the vertical axis and time reference units on the horizontal axis.
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A project roadmap is a visual presentation of what will happen over the lifespan of a project at a high level. This document shouldn't outline every granular deliverable or decision point on your project timeline. Instead, a good roadmap provides a bird's-eye view that shows: When you expect the project to start and end; Key phases in the ...
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The Simple Roadmap Presentation Template is designed to clearly and effectively convey your project's journey, milestones, and future directions. This Roadmap Power Point template features a sleek, winding road graphic that symbolizes progress and the path ahead.
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Roadmap slide examples and templates to chart a successful project. Navigating the intricacies of project management becomes seamless with the aid of a well-charted project plan — along with intuitive roadmap slides to guide readers through your presentation of that plan. In this article, we'll highlight the importance of project plans ...
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Roadmap Presentation Templates. Navigating the path to a successful presentation is easier with the right tools. With our extensive collection of roadmap presentation templates, you can visualize your strategy, milestones, and project plans seamlessly. Whether you're a project manager or a marketing enthusiast, our range caters to all your needs.
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Project Roadmap Template
Project Roadmap is a professional and modern template that will help you create a professional and stylish presentation. If necessary, you can change the font size, font type, color, and position of the infographic to suit your corporate needs. This template will be useful for startups, company executives, project managers and engineers.
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Cytrex Business Plan - PowerPoint Template. Crytex is a modern PowerPoint template that features a set of slides designed for crafting business plans. You can also easily edit the slides to create roadmap presentations as well. The template includes more than 200 unique slides in 30 color schemes.
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The project roadmap is an extremely useful tool for stakeholder buy-in and communication, since it helps create a common understanding on the strategic reasons for sponsoring a project. ... Use the templates below to turn your project roadmap presentation into an effective meeting. Choose between Excel and PowerPoint (with the Office Timeline ...
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A roadmap presentation template is a visual tool often utilized in project management and business strategy planning. This tool can outline timeline, strategy or a chronological order of activities and is often used to communicate the strategic direction of the business, or the planned steps to achieve a specific goal or complete a project.
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These project planning slides can be customized with all PowerPoint versions, Google Slides, and Keynote. This Free Project Roadmap Slide Template carries two slide variations, each provided in two background color options. Both layouts have four rectangular segments arranged in a horizontal queue. These shapes carry top labels for mentioning ...
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6-Month Project Roadmap Template. Download 6-Month Project Roadmap Template — PowerPoint. View project components over a six-month time period with this project plan roadmap template. Work streams are color-coded, and the roadmap provides a graphical representation of project components over time. Edit the template to reflect the dates ...
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Click and drag to select the cells you want to edit. Navigate to the Home tab to choose a new font size, color, and alignment so that the text is easy to read and matches the style you're going for. 8. Navigate to the Insert tab. This tab contains shapes, icons, and text box options to place onto your roadmap slide. 9.
MS Project Roadmap Tutorial + Free Template + Export to PPT
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How to Create a Project Roadmap (Example Included)
The project roadmap must be visual and manageable in length so it can be easily digestible by all the stakeholders and team members involved in the project. Most project managers use Gantt charts to create project roadmaps. Here's how. 1. Break Down Your Project Scope.

How to Create a Project Roadmap: Template & Examples

What is a project roadmap?

Why is a project roadmap important?

Gain alignment and buy-in

Set a guide post for goal tracking

Provide clear visibility and accountability

Assist clients with stakeholder planning

Jump-start the project

How is a project roadmap different from a project plan?

Elements to include in your project roadmap

Strategic vision and goals

Key phases and milestones

Project resources

Threats and risks

How to create a roadmap for project management

1. Gather your materials

2. Identify your audience and purpose

3. Map the project strategy to your process

4. Make your project roadmap visual

5. Share your roadmap for internal review and polish

How to present a project roadmap to stakeholders

Free online project roadmap template

Project roadmap examples using TeamGantt

Example of a project roadmap timeline in Gantt view

Project roadmap examples in Board view

Make your project roadmap work for you

Free Simple Roadmap PowerPoint and Google Slides Template

Features of this template

Will your templates work with my version of PowerPoint?

What software are these templates compatible with?

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