final draft essay checklist

English and Related Literature

University | A to Z | Departments

• Department of English and Related Literature
• Writing at York
• Writing Resources
• 10 Things To Do Before You Submit Your Essay
• Resources for schools
• Writing Curriculum
• Writer in Residence
• Writing Community
• Getting help with your writing
• Active Silence
• Writing Team
• Equality and diversity
• Current staff and students

10 things to do before you submit your essay

Final draft checklist.

You have finished your essay and you think it is ready for submission. Now go through the checklist below, as it should help you spot possible flaws in your essay before submitting it. You are also strongly advised to have the essay ready between 24 and 12 hours before the final submission deadline (ideally, if not earlier), as some of the “things” in this checklist require reading the essay a few times.

Read your essay for references

1.  check you have referenced every idea that is not yours.

Your marker will look for your own individual voice and original ideas as well as engagement with secondary sources. You have to be particularly careful in differentiating what you have quoted or paraphrased from somewhere else, and what is actually your own opinion. It also has to appear clear to the marker whether you are paraphrasing a source or quoting directly from it.

2. Check your references are accurate and correct

Whether you choose to use MLA or Chicago (footnotes and bibliography), make sure you are following your referencing style closely. If you are in doubt, you should ask one of your tutors.

Is your bibliography in order?

3.  Check you have referenced primary sources as well

This may appear obvious, but make sure you have referenced primary sources too, and the editions you are using. If you are quoting from a play, indicate where in play that particular line is from (eg Act I, Scene II, ll. 123-38); if from a novel, the page number will suffice.

It may be useful to divide your bibliography in “primary” and “secondary” sources, and have the primary sources listed first.

Read your essay for style

4. edit for grammar and spelling.

Look for mistakes in sentence construction, and typos.

5.  Edit for syntax and punctuation

Do the sentences flow as you read them? Is the connection between sentences and also that between clauses clear? It may help to read your essay out loud, or only the sentences that look dubious. Your argument will appear much weaker if the logical links between sentences are not clear. If they are not clear to you, they will not be clear to your reader either.

Is a semi-colon really the punctuation mark you need to separate those two clauses?

6. Edit for style and vocabulary

Avoid vague words and broad, banal generalizations, ie ‘Sappho’s poetry is beautiful’, ‘ The Odyssey is the most famous book in the history of Western literature’, ‘No woman was free to act in Ancient Rome’. Consider whether the words you have picked at central moments in your argument are the best possible words you could use.

Is the register you have used similar to what you would see in scholarly essays? Check if you have used any colloquial words or phrases, as those are generally not appropriate for a university essay. 

Read for argument and structure

7. edit for structure.

Is any paragraph in your essay longer than a page? If so, it may need cutting or re-formulating. Most of the times, long paragraphs read better when they are split into two shorter ones.

8. Check the flow of your argument

Does your argument flow naturally from one paragraph to the next? Is your argument clearly laid out from the beginning? Are you making it clear when you are disagreeing with a source or an interpretation?

9. Re-read your introduction

Your introduction should be neither too short nor too long; ideally, you would aim it to be around 300-500 words (NB: this will depend on the overall length of your essay). Make it sound interesting: your introduction is the first thing your marker will read and it will shape their judgement of your essay as they go on reading it. Of course, an academic essay is not a catchy blog post, but there are many ways in which you can make the first paragraph interesting, such as using a nice quotation from the primary source or one of the secondary sources you have read, or for example engaging actively with the essay question/title. The other thing that the introduction should do is give a sense of what is going to happen in the actual body of your essay: this should not be a summary of your arguments (you do not want to give too much away from the very beginning!), but it should give the marker a good grasp of your essay theme and argument.

10. Re-read your conclusion

Do not think of your conclusion as the moment when you submit your essay in sighs of relief (well, it may be that too!), but rather as the culmination of your argument, when the whole of your essay comes together. It is not enough to write “In conclusion” to conclude. Your conclusion is also not the same as your introduction, although you may want to draw on what you mentioned there and create connections. Similarly as with your introduction, your conclusion is ultimately the last thing your marker will read and you should want to impress them a little. Especially, you want them to feel you have reached a conclusion, rather than simply found one.

Department of English and Related Literature University of York , York , YO10 5DD , UK Tel: work +44 (0) 1904 323366 | [email protected]

Legal statements | Privacy | Cookies | Accessibility © University of York | Modify | Direct Edit

• U.S. Locations
• UMGC Europe
• Learn Online
• Find Answers
• 855-655-8682
• Current Students

Online Guide to Writing and Research

The writing process, explore more of umgc.

• Online Guide to Writing

The Final Draft

Congratulations! Finishing a writing assignment is something to be proud of. The final draft is what you will submit as your completed paper. By the time you write the final draft, your writing should look polished. Choppy sentences, poor or nonexistent transitions between paragraphs, grammar and spelling errors, and other characteristics of a first draft should all disappear. In addition, your final draft should incorporate comments you have received as well as changes you want to make based on your own evaluation.

Read Your Paper Aloud

Before you submit your final draft, you should read what you have written aloud all the way through at least once more. If you find something wrong with your paper at the last minute, try to correct it before you hand it in. Check with your instructor before making minor corrections on your final paper. If your paper has too many corrections, you know it needs another revision.

Assessment Checkup

At this point, you can use the following assessment checkup for your final draft. This checklist is shorter than the previous assessment during the drafting phase. You may, however, use either one to your benefit. Here, your evaluation should determine how well your writing assignment achieved its purposes. When your answers to all these questions are a confident yes, your final draft is ready to submit. Click on the tabs to see the assessment items.

• ORGANIZATION

Is the assignment complete?

Is the information appropriate?

Is the order of the information logical?

Are the introduction and conclusion clear and related?

Are the style and tone appropriate?

Are the sentences smooth and efficient?

Is the diction appropriate, concrete, and accurate?

Is the paper free of mechanical errors?

Is the assignment in the required format?

Key Takeaways

The final draft is the version of the paper that you will submit to your instructor.

Carefully check the format and presentation of the final draft to ensure that it is as error‑free as possible.

Mailing Address: 3501 University Blvd. East, Adelphi, MD 20783 This work is licensed under a  Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License . © 2022 UMGC. All links to external sites were verified at the time of publication. UMGC is not responsible for the validity or integrity of information located at external sites.

Table of Contents: Online Guide to Writing

Chapter 1: College Writing

How Does College Writing Differ from Workplace Writing?

What Is College Writing?

Why So Much Emphasis on Writing?

Chapter 2: The Writing Process

Doing Exploratory Research

Getting from Notes to Your Draft

Introduction

Prewriting - Techniques to Get Started - Mining Your Intuition

Prewriting: Targeting Your Audience

Prewriting: Techniques to Get Started

Prewriting: Understanding Your Assignment

Rewriting: Being Your Own Critic

Rewriting: Creating a Revision Strategy

Rewriting: Getting Feedback

Rewriting: The Final Draft

Techniques to Get Started - Outlining

Techniques to Get Started - Using Systematic Techniques

Thesis Statement and Controlling Idea

Writing: Getting from Notes to Your Draft - Freewriting

Writing: Getting from Notes to Your Draft - Summarizing Your Ideas

Writing: Outlining What You Will Write

Chapter 3: Thinking Strategies

A Word About Style, Voice, and Tone

A Word About Style, Voice, and Tone: Style Through Vocabulary and Diction

Critical Strategies and Writing

Critical Strategies and Writing: Analysis

Critical Strategies and Writing: Evaluation

Critical Strategies and Writing: Persuasion

Critical Strategies and Writing: Synthesis

Developing a Paper Using Strategies

Kinds of Assignments You Will Write

Patterns for Presenting Information

Patterns for Presenting Information: Critiques

Patterns for Presenting Information: Discussing Raw Data

Patterns for Presenting Information: General-to-Specific Pattern

Patterns for Presenting Information: Problem-Cause-Solution Pattern

Patterns for Presenting Information: Specific-to-General Pattern

Patterns for Presenting Information: Summaries and Abstracts

Supporting with Research and Examples

Writing Essay Examinations

Writing Essay Examinations: Make Your Answer Relevant and Complete

Writing Essay Examinations: Organize Thinking Before Writing

Writing Essay Examinations: Read and Understand the Question

Chapter 4: The Research Process

Planning and Writing a Research Paper

Planning and Writing a Research Paper: Ask a Research Question

Planning and Writing a Research Paper: Cite Sources

Planning and Writing a Research Paper: Collect Evidence

Planning and Writing a Research Paper: Decide Your Point of View, or Role, for Your Research

Planning and Writing a Research Paper: Draw Conclusions

Planning and Writing a Research Paper: Find a Topic and Get an Overview

Planning and Writing a Research Paper: Manage Your Resources

Planning and Writing a Research Paper: Outline

Planning and Writing a Research Paper: Survey the Literature

Planning and Writing a Research Paper: Work Your Sources into Your Research Writing

Research Resources: Where Are Research Resources Found? - Human Resources

Research Resources: What Are Research Resources?

Research Resources: Where Are Research Resources Found?

Research Resources: Where Are Research Resources Found? - Electronic Resources

Research Resources: Where Are Research Resources Found? - Print Resources

Structuring the Research Paper: Formal Research Structure

Structuring the Research Paper: Informal Research Structure

The Nature of Research

The Research Assignment: How Should Research Sources Be Evaluated?

The Research Assignment: When Is Research Needed?

The Research Assignment: Why Perform Research?

Chapter 5: Academic Integrity

Academic Integrity

Giving Credit to Sources

Giving Credit to Sources: Copyright Laws

Giving Credit to Sources: Documentation

Giving Credit to Sources: Style Guides

Integrating Sources

Practicing Academic Integrity

Practicing Academic Integrity: Keeping Accurate Records

Practicing Academic Integrity: Managing Source Material

Practicing Academic Integrity: Managing Source Material - Paraphrasing Your Source

Practicing Academic Integrity: Managing Source Material - Quoting Your Source

Practicing Academic Integrity: Managing Source Material - Summarizing Your Sources

Types of Documentation

Types of Documentation: Bibliographies and Source Lists

Types of Documentation: Citing World Wide Web Sources

Types of Documentation: In-Text or Parenthetical Citations

Types of Documentation: In-Text or Parenthetical Citations - APA Style

Types of Documentation: In-Text or Parenthetical Citations - CSE/CBE Style

Types of Documentation: In-Text or Parenthetical Citations - Chicago Style

Types of Documentation: In-Text or Parenthetical Citations - MLA Style

Types of Documentation: Note Citations

Chapter 6: Using Library Resources

Finding Library Resources

Chapter 7: Assessing Your Writing

How Is Writing Graded?

How Is Writing Graded?: A General Assessment Tool

The Draft Stage

The Draft Stage: The First Draft

The Draft Stage: The Revision Process and the Final Draft

The Draft Stage: Using Feedback

The Research Stage

Using Assessment to Improve Your Writing

Chapter 8: Other Frequently Assigned Papers

Reviews and Reaction Papers: Article and Book Reviews

Reviews and Reaction Papers: Reaction Papers

Writing Arguments

Writing Arguments: Adapting the Argument Structure

Writing Arguments: Purposes of Argument

Writing Arguments: References to Consult for Writing Arguments

Writing Arguments: Steps to Writing an Argument - Anticipate Active Opposition

Writing Arguments: Steps to Writing an Argument - Determine Your Organization

Writing Arguments: Steps to Writing an Argument - Develop Your Argument

Writing Arguments: Steps to Writing an Argument - Introduce Your Argument

Writing Arguments: Steps to Writing an Argument - State Your Thesis or Proposition

Writing Arguments: Steps to Writing an Argument - Write Your Conclusion

Writing Arguments: Types of Argument

Appendix A: Books to Help Improve Your Writing

Dictionaries

General Style Manuals

Researching on the Internet

Special Style Manuals

Writing Handbooks

Appendix B: Collaborative Writing and Peer Reviewing

Collaborative Writing: Assignments to Accompany the Group Project

Collaborative Writing: Informal Progress Report

Collaborative Writing: Issues to Resolve

Collaborative Writing: Methodology

Collaborative Writing: Peer Evaluation

Collaborative Writing: Tasks of Collaborative Writing Group Members

Collaborative Writing: Writing Plan

General Introduction

Peer Reviewing

Appendix C: Developing an Improvement Plan

Working with Your Instructor’s Comments and Grades

Appendix D: Writing Plan and Project Schedule

Devising a Writing Project Plan and Schedule

Reviewing Your Plan with Others

By using our website you agree to our use of cookies. Learn more about how we use cookies by reading our  Privacy Policy .

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

7.3 – Developing a Final Draft of a Research Paper

Learning objectives.

• Revise your paper to improve organization and cohesion.
• Determine an appropriate style and tone for your paper.
• Revise to ensure that your tone is consistent.
• Edit your paper to ensure that language, citations, and formatting are correct.

Given all the time and effort you have put into your research project, you will want to make sure that your final draft represents your best work. This requires taking the time to revise and edit your paper carefully.

You may feel like you need a break from your paper before you revise and edit it. That is understandable—but leave yourself with enough time to complete this important stage of the writing process. In this section, you will learn the following specific strategies that are useful for revising and editing a research paper:

• How to evaluate and improve the overall organization and cohesion
• How to maintain an appropriate style and tone
• How to use checklists to identify and correct any errors in language, citations, and formatting

Revising Your Paper: Organization and Cohesion

When writing a research paper, it is easy to become overly focused on editorial details, such as the proper format for bibliographical entries. These details do matter. However, before you begin to address them, it is important to spend time reviewing and revising the content of the paper.

A good research paper is both organized and cohesive. Organization means that your argument flows logically from one point to the next. Cohesion means that the elements of your paper work together smoothly and naturally. In a cohesive research paper, information from research is seamlessly integrated with the writer’s ideas.

Revise to Improve Organization

When you revise to improve organization, you look at the flow of ideas throughout the essay as a whole and within individual paragraphs. You check to see that your essay moves logically from the introduction to the body paragraphs to the conclusion, and that each section reinforces your thesis. Use Checklist 12.1 to help you.

Revising for Organization – Checklist

At the essay level.

• Does my introduction proceed clearly from the opening to the thesis?
• Does each body paragraph have a clear main idea that relates to the thesis?
• Do the main ideas in the body paragraphs flow in a logical order? Is each paragraph connected to the one before it?
• Do I need to add or revise topic sentences or transitions to make the overall flow of ideas clearer?
• Does my conclusion summarize my main ideas and revisit my thesis?

At the paragraph level

• Does the topic sentence clearly state the main idea?
• Do the details in the paragraph relate to the main idea?
• Do I need to recast any sentences or add transitions to improve the flow of sentences?

If you’re not sure, continue to revise your work or contact your Professor for help.

Jorge reread his draft paragraph by paragraph. As he read, he highlighted the main idea of each paragraph so he could see whether his ideas proceeded in a logical order. For the most part, the flow of ideas was clear. However, he did notice that one paragraph did not have a clear main idea. It interrupted the flow of the writing. During revision, Jorge added a topic sentence that clearly connected the paragraph to the one that had preceded it. He also added transitions to improve the flow of ideas from sentence to sentence.

Read the following paragraphs twice, the first time without Jorge’s changes, and the second time with them.

Jorge’s draft paragraph

Insert “Over the past decade, increasing numbers of Americans have jumped on the low-carbohydrate bandwagon.” after sentence 4. Revise & combine sentences 7 and 8 to read: “Proponents of low-carb diets say they are not only the most effective way to lose weight, but also they yield health benefits such as lower blood pressure and improved cholesterol levels. Start sentence 8 with “Meanwhile,”.

Follow these steps to begin revising your paper’s overall organization.

• Print out a hard copy of your paper.
• Read your paper paragraph by paragraph. Highlight your thesis and the topic sentence of each paragraph.
• Using the thesis and topic sentences as starting points, outline the ideas you presented—just as you would do if you were outlining a chapter in a textbook. Do not look at the outline you created during prewriting. You may write in the margins of your draft or create a formal outline on a separate sheet of paper.
• Next, reread your paper more slowly, looking for how ideas flow from sentence to sentence. Identify places where adding a transition or recasting a sentence would make the ideas flow more logically.
• Review the topics on your outline. Is there a logical flow of ideas? Identify any places where you may need to reorganize ideas.
• Begin to revise your paper to improve organization. Start with any major issues, such as needing to move an entire paragraph. Then proceed to minor revisions, such as adding a transitional phrase or tweaking a topic sentence so it connects ideas more clearly.

Collaboration

Please share your paper with a classmate. Repeat the six steps and take notes on a separate piece of paper. Share and compare notes.

Writers choose transitions carefully to show the relationships between ideas—for instance, to make a comparison or elaborate on a point with examples. Make sure your transitions suit your purpose and avoid overusing the same ones. For an extensive list of transitions, see Chapter 3 “The Writing Process: How Do I Begin?” , Section 3.4 “Revising and Editing” .

Revise to Improve Cohesion

When you revise to improve cohesion, you analyze how the parts of your paper work together. You look for anything that seems awkward or out of place. Revision may involve deleting unnecessary material or rewriting parts of the paper so that the out-of-place material fits in smoothly.

In a research paper, problems with cohesion usually occur when a writer has trouble integrating source material. If facts or quotations have been awkwardly dropped into a paragraph, they distract or confuse the reader instead of working to support the writer’s point. Overusing paraphrased and quoted material has the same effect. Use the Checklist below to review your essay for cohesion.

Revising for Cohesion: Checklist

• Does the opening of the paper clearly connect to the broader topic and thesis? Make sure entertaining quotes or anecdotes serve a purpose.
• Have I included support from research for each main point in the body of my paper?
• Have I included introductory material before any quotations? Quotations should never stand alone in a paragraph.
• Does paraphrased and quoted material clearly serve to develop my own points?
• Do I need to add to or revise parts of the paper to help the reader understand how certain information from a source is relevant?
• Are there any places where I have overused material from sources?
• Does my conclusion make sense based on the rest of the paper? Make sure any new questions or suggestions in the conclusion are clearly linked to earlier material.

As Jorge reread his draft, he looked to see how the different pieces fit together to prove his thesis. He realized that some of his supporting information needed to be integrated more carefully and decided to omit some details entirely. Read the following paragraph, first without Jorge’s revisions and then with them.

Jorge’s paragraph with source integration & revisions

One likely reason for these lackluster long-term results is that a low-carbohydrate diet – like any restrictive diet – is difficult to adhere to for any extended period. Most people enjoy foods that are high in carbohydrates, and no one wants to be the person who always turns down that slice of pizza or birthday cake. In commenting on the Gardner study, experts at Harvard School of Public Health (2010) noted that women in all four diet groups had difficulty following the plan. Because it is hard for dieters to stick to a low-carbohydrate eating plan, the initial success of these diets is short-lived (Heinz, 2009). Medical professionals caution that low-carbohydrate diets are difficult for many people to follow consistently and that, in to maintain a healthy weight, dieters should try to develop nutrition and exercise habits they can incorporate into their lives in the long term (Mayo Clinic, 2008). Registered dietician D. Kwon (personal communication, August 10, 2010) comments, “For some people, (low-carbohydrate diets) are great, but for most, any sensible eating and exercise plan would work just as well” (Kwon, 2010) .

Summary of revisions: Remove 2nd sentence “Most people enjoy…”. Add signal phrase with personal communication citation to last sentence. Delete the parenthetical citation from end of paragraph.

Jorge decided that his comment about pizza and birthday cake came across as subjective and was not necessary to make his point, so he deleted it. He also realized that the quotation at the end of the paragraph was awkward and ineffective. How would his readers know who Kwon was or why her opinion should be taken seriously? Adding an introductory phrase helped Jorge integrate this quotation smoothly and establish the credibility of his source.

Follow these steps to begin revising your paper to improve cohesion.

• Read the body paragraphs of your paper first. Each time you come to a place that cites information from sources, ask yourself what purpose this information serves. Check that it helps support a point and that it is clearly related to the other sentences in the paragraph.
• Identify unnecessary information from sources that you can delete.
• Identify places where you need to revise your writing so that readers understand the significance of the details cited from sources.
• Skim the body paragraphs once more, looking for any paragraphs that seem packed with citations. Review these paragraphs carefully for cohesion.
• Review your introduction and conclusion. Make sure the information presented works with ideas in the body of the paper.
• Revise the places you identified in your paper to improve cohesion.

Please exchange papers with a classmate. Complete step four. On a separate piece of paper, note any areas that would benefit from clarification. Return and compare notes.

Writing at Work

Using a consistent style and tone.

Once you are certain that the content of your paper fulfills your purpose, you can begin revising to improve style and tone . Together, your style and tone create the voice of your paper, or how you come across to readers. Style refers to the way you use language as a writer—the sentence structures you use and the word choices you make. Tone is the attitude toward your subject and audience that you convey through your word choice.

Determining an Appropriate Style and Tone

Although accepted writing styles will vary within different disciplines, the underlying goal is the same—to come across to your readers as a knowledgeable, authoritative guide. Writing about research is like being a tour guide who walks readers through a topic. A stuffy, overly formal tour guide can make readers feel put off or intimidated. Too much informality or humor can make readers wonder whether the tour guide really knows what he or she is talking about. Extreme or emotionally charged language comes across as unbalanced.

To help prevent being overly formal or informal, determine an appropriate style and tone at the beginning of the research process. Consider your topic and audience because these can help dictate style and tone. For example, a paper on new breakthroughs in cancer research should be more formal than a paper on ways to get a good night’s sleep.

A strong research paper comes across as straightforward, appropriately academic, and serious. It is generally best to avoid writing in the first person, as this can make your paper seem overly subjective and opinion based. Use Checklist 12.3 on style to review your paper for other issues that affect style and tone. You can check for consistency at the end of the writing process. Checking for consistency is discussed later in this section.

Revising for Style: Checklist

• My paper avoids excessive wordiness.
• My sentences are varied in length and structure.
• I have avoided using first-person pronouns such as I and we .
• I have used the active voice whenever possible.
• I have defined specialized terms that might be unfamiliar to readers.
• I have used clear, straightforward language whenever possible and avoided unnecessary jargon.
• My paper states my point of view using a balanced tone—neither too indecisive nor too forceful.

Word Choice

Note that word choice is an especially important aspect of style. In addition to checking the points noted on Checklist 12.3, review your paper to make sure your language is precise, conveys no unintended connotations, and is free of biases. Here are some of the points to check for:

• Vague or imprecise terms
• Repetition of the same phrases (“Smith states…, Jones states…”) to introduce quoted and paraphrased material
• Exclusive use of masculine pronouns or awkward use of he or she
• Use of language with negative connotations, such as haughty or ridiculous
• Use of outdated or offensive terms to refer to specific ethnic, racial, or religious groups

Using plural nouns and pronouns or recasting a sentence can help you keep your language gender neutral while avoiding awkwardness. Consider the following examples.

• Gender-biased: When a writer cites a source in the body of his paper, he must list it on his references page.
• Awkward: When a writer cites a source in the body of his or her paper, he or she must list it on his or her references page.
• Improved: Writers must list any sources cited in the body of a paper on the references page.

Keeping Your Style Consistent

As you revise your paper, make sure your style is consistent throughout. Look for instances where a word, phrase, or sentence just does not seem to fit with the rest of the writing. It is best to reread for style after you have completed the other revisions so that you are not distracted by any larger content issues. Revising strategies you can use include the following:

• Read your paper aloud. Sometimes your ears catch inconsistencies that your eyes miss.
• Share your paper with another reader whom you trust to give you honest feedback. It is often difficult to evaluate one’s own style objectively—especially in the final phase of a challenging writing project. Another reader may be more likely to notice instances of wordiness, confusing language, or other issues that affect style and tone.
• Line-edit your paper slowly, sentence by sentence. You may even wish to use a sheet of paper to cover everything on the page except the paragraph you are editing—that forces you to read slowly and carefully. Mark any areas where you notice problems in style or tone, and then take time to rework those sections.

On reviewing his paper, Jorge found that he had generally used an appropriately academic style and tone. However, he noticed one glaring exception—his first paragraph. He realized there were places where his overly informal writing could come across as unserious or, worse, disparaging. Revising his word choice and omitting a humorous aside helped Jorge maintain a consistent tone. Read his revisions.

Jorge’s first paragraph with academic style revisions

I. Introduction

Picture this: You’re standing in the aisle of your local grocery store when you see a chubby guy an overweight man nearby staring at several brands of ketchup on display. After deliberating for a moment, he reaches for the bottle with the words “Low-Carb!” displayed prominently on the label. (You can’t help but notice that the low-carb ketchup is higher priced.) Is he making a smart choice that will help him lose weight and enjoy better health – or is he just buying into the latest diet fad?

Summary of revisions: replace “a chubby guy” in sentence 1 with “an overweight man”. Remove 3rd sentence.

Using the Style Checklist, line-edit your paper. You may use either of these techniques:

• Print out a hard copy of your paper, or work with your printout. Read it line by line. Check for the issues noted on the Style Checklist, as well as any other aspects of your writing style you have previously identified as areas for improvement. Mark any areas where you notice problems in style or tone, and then take time to rework those sections.
• If you prefer to work with an electronic document, use the menu options in your word-processing program to enlarge the text to 150 or 200 percent of the original size. Make sure the type is large enough that you can focus on only one paragraph at a time. Read the paper line by line as described in step 1. Highlight any areas where you notice problems in style or tone, and then take time to rework those sections.

Please exchange papers with a classmate. On a separate piece of paper, note places where the essay does not seem to flow or you have questions about what was written. Return the essay and compare notes.

Editing Your Paper

After revising your paper to address problems in content or style, you will complete one final editorial review. Perhaps you already have caught and corrected minor mistakes during previous revisions. Nevertheless, give your draft a final edit to make sure it is error-free. Your final edit should focus on two broad areas:

• Errors in grammar, mechanics, usage, and spelling
• Errors in citing and formatting sources

Correcting Errors

Given how much work you have put into your research paper, you will want to check for any errors that could distract or confuse your readers. Using the spell-checking feature in your word-processing program can be helpful—but this should not replace a full, careful review of your document. Be sure to check for any errors that may have come up frequently for you in the past. Use Checklist 12.4 to help you as you edit:

Grammar, Mechanics, Punctuation, Usage, and Spelling Checklist

• My paper is free of grammatical errors, such as errors in subject-verb agreement and sentence fragments. (For additional guidance on grammar, see  “Writing Basics: What Makes a Good Sentence?”. )
• My paper is free of errors in punctuation and mechanics, such as misplaced commas or incorrectly formatted source titles. (For additional guidance on punctuation and mechanics, see “Punctuation” .)
• My paper is free of common usage errors, such as alot and alright . (For additional guidance on correct usage, see “Working with Words: Which Word Is Right?” .)
• My paper is free of spelling errors. I have proofread my paper for spelling in addition to using the spell-checking feature in my word-processing program.
• I have checked my paper for any editing errors that I know I tend to make frequently.

Checking Citations and Formatting

When editing a research paper, it is also important to check that you have cited sources properly and formatted your document according to the specified guidelines. There are two reasons for this. First and foremost, citing sources correctly ensures that you have given proper credit to other people for ideas and information that helped you in your work. Second, using correct formatting establishes your paper as one student’s contribution to the work developed by and for a larger academic community. Increasingly, American Psychological Association (APA) style guidelines are the standard for many academic fields. Modern Language Association (MLA) is also a standard style in many fields. Use Checklist 12.5 to help you check citations and formatting.

Citations and Formatting Checklist

• Within the body of my paper, each fact or idea taken from a source is credited to the correct source.
• Each in-text citation includes the source author’s name (or, where applicable, the organization name or source title) and year of publication. I have used the correct format of in-text and parenthetical citations.
• Each source cited in the body of my paper has a corresponding entry in the references section of my paper.
• My references section includes a heading and double-spaced, alphabetized entries.
• Each entry in my references section is indented on the second line and all subsequent lines.
• Each entry in my references section includes all the necessary information for that source type, in the correct sequence and format.
• My paper includes a title page.
• The margins of my paper are set at one inch. Text is double spaced and set in a standard 12-point font.

For detailed guidelines on APA  citation and formatting, see Chapter 8 – APA Style Citations – Tutorial

During the process of revising and editing, Jorge made changes in the content and style of his paper. He also gave the paper a final review to check for overall correctness and, particularly, correct APA citations and formatting. Read the final draft of his paper.

Read Jorge’s final essay

Note: HTML/plain text & Pressbooks do not always display page layout or APA formatting such as page numbers, spacing, margins or indentation accurately. Please review APA formatting rules to ensure you meet APA guidelines with your own work. The text version is included here in HTML format for ease of reading/use. You may also want to View Jorge’s paper in PDF format .

Beyond the Hype: Evaluating Low-Carb Diets

Jorge Ramirez

       Picture this: You’re standing in the aisle of your local grocery store when you see an overweight man nearby staring at several brands of ketchup on display. After deliberating for a moment, he reaches for the bottle with the words “Low-Carb!” displayed prominently on the label. Is he making a smart choice that will help him lose weight and enjoy better health—or is he just buying into the latest diet fad?

       Over the past decade, increasing numbers of Americans have jumped on the low-carb bandwagon. As of 2004, researchers estimated that approximately 40 million Americans, or about one-fifth of the population, were attempting to restrict their intake of food high in carbohydrates (Sanders & Katz, 2004). Proponents of low-carb diets say they not only are the most effective way to lose weight but also yield health benefits such as lower blood pressure and improved cholesterol levels. Meanwhile, some doctors claim that low-carb diets are overrated and caution that their long-term effects are unknown. Although following a low-carbohydrate diet can benefit some people, these diets are not necessarily that best option for everyone who wants to lose weight or improve their health.

Purported Benefits of Low-Carbohydrate Diets

      To make sense of the popular enthusiasm for low-carbohydrate diets, it is important to understand proponents’ claims about how they work. Any eating plan includes a balance of the three macronutrients—proteins, fats, and carbohydrates—each of which is essential for human health. Different foods provide these macronutrients in different proportions; a steak is primarily a source of protein, and a plate of pasta is primarily a source of carbohydrates. No one recommends eliminating any of these three macronutrient groups entirely.

       However, experts disagree on what protein: fats: carbohydrate ratio is best for optimum health and for maintaining a healthy weight. Since the 1970s, the USDA has recommended that the greatest proportion of one’s daily calories should come from carbohydrates—breads, pastas, and cereals—with moderate consumption of proteins and minimal consumption of fats. High-carbohydrate foods form the base of the “food pyramid” familiar to nutrition students.

       Those who subscribe to the low-carb philosophy, however, argue that this approach is flawed. They argue that excess weight stems from disordered metabolism, which in turn can be traced to overconsumption of foods high in carbohydrates—especially refined carbohydrates like white flour and sugar (Atkins, 2002; Agatson, 2003). The body quickly absorbs sugars from these foods, increasing the level of glucose in the blood. This triggers the release of insulin, delivering energy-providing glucose to cells and storing some of the excess as glycogen. Unfortunately, the liver turns the rest of this excess glucose into fat. Thus, adherents of the low-carb approach often classify foods according to their glycemic index (GI)—a measurement of how quickly a given food raises blood glucose levels when consumed. Foods high in refined carbohydrates—sugar, potatoes, white breads, and pasta, for instance—have a high glycemic index.

       Dieters who focus solely on reducing fat intake may fail to realize that consuming refined carbohydrates contributes to weight problems. Atkins (2002) notes that low-fat diets recommended to many who wish to lose weight are, by definition, usually high in carbohydrates, and thus unlikely to succeed.

       Even worse, consuming high-carbohydrate foods regularly can, over time, wreak havoc with the body’s systems for regulating blood sugar levels and insulin production. In some individuals, frequent spikes in blood sugar and insulin levels cause the body to become insulin-resistant—less able to use glucose for energy and more likely to convert it to fat (Atkins, 2002). This in turn helps to explain the link between obesity and Type 2 diabetes. In contrast, reducing carbohydrate intake purportedly helps the body use food more efficiently for energy. Additional benefits associated with these diets include reduced risk of cardiovascular disease (Atkins, 2002), lowered blood pressure (Bell, 2006; Atkins, 2002), and reduced risk of developing certain cancers (Atkins, 2002).

       Given the experts’ conflicting recommendations, it is no wonder that patients are confused about how to eat for optimum health. Some may assume that even moderate carbohydrate consumption should be avoided (Harvard School of Public Health, 2010). Others may use the low-carb approach to justify consuming large amounts of foods high in saturated fats—eggs, steak, bacon, and so forth. Meanwhile, low-carb diet plans and products have become a multibillion-dollar industry (Hirsch, 2004). Does this approach live up to its adherents’ promises?

Research on Low-Carbohydrate Diets and Weight Loss

       A number of clinical studies have found that low-carbohydrate diet plans are indeed highly effective for weight loss. Gardner et al. (2007) compared outcomes among overweight and obese women who followed one of four popular diet plans: Atkins, The Zone, LEARN, or Ornish. After 12 months, the group that had followed the low-carb Atkins plan had lost significantly more weight than those in the other three groups. McMillan-Price et al. (2006) compared results among overweight and obese young adults who followed one of four plans, all of which were low in fat but had varying proportions of proteins and carbohydrates. They found that, over a 12-week period, the most significantly body-fat loss occurred on plans that were high in protein and/or low in “high glycemic index” foods. More recently, the American Heart Association (2010) reported on an Israeli study that found that subjects who followed a low-carbohydrate, high-protein diet lost more weight than those who followed a low-fat plan or a Mediterranean plan based on vegetables, grains, and minimal consumption of meats and healthy fats.2 Other researchers have also found that low-carbohydrates diets resulted in increased weight loss (Ebbeling et al., 2007; Bell, 2006; HealthDay, 2010).

       Although these results are promising, they may be short-lived. Dieters who succeed in losing weight often struggle to keep the weight off—and unfortunately, low-carb diets are no exception to the rule. HealthDay (2010) cites a study recently published in the Annals of Internal Medicine that compared obese subjects who followed a low-carbohydrate diet and a low-fat diet. The former group lost more weight steadily—and both groups had difficulty keeping weight off. Similarly, Swiss researchers found that, although low-carb dieters initially lost more weight than those who followed other plans, the differences tended to even out over time (Bell, 2006). This suggests that low-carb diets may be no more effective than other diets for maintaining a healthy weight in the long term.

       One likely reason is that a low-carbohydrate diet—like any restrictive diet—is difficult to adhere to for any extended period. In commenting on the Gardner study, experts at the Harvard School of Public Health (2010) noted that women in all four diet groups had difficulty following the plan. Medical professionals caution that low-carbohydrate diets are difficult for many people to follow consistently and that, to maintain a healthy weight, dieters should try to develop nutrition and exercise habits they can incorporate in their lives in the long term (Mayo Clinic, 2010). Registered dietician D. Kwon (personal communication, August 10, 2010) comments, “For some people, [low-carbohydrate diets] are great, but for most, any sensible eating and exercise plan would work just as well”.

Other Long-Term Health Outcomes

       Regardless of whether low-carb diets are most effective for weight loss, their potential benefits for weight loss must be weighed against other long-term health outcomes such as hypertension, the risk of heart disease, and cholesterol levels. Research findings in these areas are mixed. For this reason, people considering following a low-carbohydrate diet to lose weight should be advised of the potential risks in doing so.

       Research on how low-carbohydrate diets affect cholesterol levels in inconclusive. Some researchers have found that low-carbohydrate diets raise levels of HDL, or “good” cholesterol (Ebbeling et al., 2007; Seppa, 2008). Unfortunately, they may also raise levels of LDL, or “bad” cholesterol, which is associated with heart disease (Ebbeling et al., 2007; Reuters Health, 2010). A particular concern is that as dieters on a low-carbohydrate plan increase their intake of meats and dairy products—foods that are high in protein and fat—they are also likely to consume increased amounts of saturated fats, resulting in clogged arteries and again increasing the risk of heart disease. Studies of humans (Bradley et al., 2009) and mice (Foo et al., 2009) have identified possible risks to cardiovascular health associated with low-carb diets. The American Heart Association (2010) and the Harvard School of Public Health (2010) caution that doctors cannot yet assess how following a low-carbohydrate diet affects patients’ health over a long-term period.

       Some studies (Bell, 2006) have found that following a low-carb diet helped lower patients’ blood pressure. Again, however, excessive consumption of foods high in saturated fats may, over time, lead to the development of clogged arteries and increase risk of hypertension. Choosing lean meats over those high in fat and supplementing the diet with high-fiber, low-glycemic-index carbohydrates, such as leafy green vegetables, is a healthier plan for dieters to follow.

       Perhaps most surprisingly, low-carbohydrate diets are not necessarily advantageous for patients with Type 2 diabetes. Bradley et al. (2009) found that patients who followed a low-carb or a low-fat diet had comparable outcomes for both weight loss and insulin resistance. The National Institute of Diabetes and Digestive and Kidney Diseases (2010) advises diabetics to monitor blood sugar levels carefully and to consult with their health care provider to develop a plan for healthy eating. Nevertheless, the nutritional guidelines it provides as a dietary starting point closely follow the USDA food pyramid.

       Low-carb diets have garnered a great deal of positive attention, and it isn’t entirely undeserved. These diets do lead to rapid weight loss, and they often result in greater weight loss over a period of months than other diet plans. Significantly overweight or obese people may find low-carb eating plans the most effective for losing weight and reducing the risks associated with carrying excess body fat. However, because these diets are difficult for some people to adhere to and because their potential long-term health effects are still being debated, they are not necessarily the ideal choice for anyone who wants to lose weight. A moderately overweight person who wants to lose only a few pounds is best advised to choose whatever plan will help him stay active and consume fewer calories consistently—whether or not it involves eating low-carb ketchup.

Agatson, A. (2003). The South Beach Diet . St. Martin’s Griffin.

The American Heart Association. (2010). American Heart Association comments on weight loss study comparing low carbohydrate/high protein, Mediterranean style and low fat diets . http://americanheart.mediaroom.com/index.php?s=43&item=473

Atkins, R. C. (2002). Dr. Atkins’ diet revolution . M. Evans and Company.

Bell, J. R. (2006). Low-carb beats low-fat diet for early losses by not long term. OBGYN News , 41 (12), 32. doi:10.1016/S0029-7437(06)71905-X

Bradley, U., Spence, M., Courtney, C. H., McKinley, M. C., Ennis, C. N., McCance, D. R., McEneny, J., Bell, P. M., Young, I. S., & Hunter, S. J. (2009). Low-fat versus low-carbohydrate weight reduction diets: effects on weight loss, insulin resistance, and cardiovascular risk: A randomized control trial [Abstract]. Diabetes , 58 (12), 2741–2748. http://diabetes.diabetesjournals.org/content/early/2009/08/23/db09-0098.abstract

Ebbeling, C. B., Leidig, M. M., Feldman, H. A., Lovesky, M. M., & Ludwig, D. S. (2007). Effects of a low-glycemic load vs low-fat diet in obese young adults: A randomized trial. Journal of the American Medical Association , 297 (19), 2092–2102. http://jama.ama-assn.org/cgi/content/full/297/19/2092?maxtoshow=&hits=10&RESULTFORMAT=&fulltext=ebbeling&searchid=1&FIRSTINDEX=0&resourcetype=HWCIT

Foo, S. Y., Heller, E. R., Wykrzykowska, J., Sullivan, C. J., Manning-Tobin, J. J., Moore, K. J….Rosenzweigac, A. (2009). Vascular effects of a low-carbohydrate high-protein diet. Proceedings of the National Academy of Sciences of America , 106 (36), 15418–15423. doi: 10.1073/pnas.0907995106

Gardner, C. D., Kiazand, A., Alhassan, S., Kim, S., Stafford, R. S., Balise, R. R., Kraemer, H. C., & King, A. C. (2007). Comparison of the Atkins, Zone, Ornish, and LEARN Diets for change in weight and related risk factors among overweight premenopausal women. Journal of the American Medical Association , 297 (9), 969–977. http://jama.ama-assn.org/cgi/content/full/297/9/969#AUTHINFO

Harvard School of Public Health (2010). Carbohydrates: Good carbs guide the way. The Nutrition Source .  http://www.hsph.harvard.edu/nutritionsource/what-should-you-eat/carbohydrates-full-story/index.html#good-carbs-not-no-carbs

HealthDay. (2010). Low-fat diets beat low-carb regiment long term . http://www.nlm.nih.gov/medlineplus/news/fullstory_95861.html

Hirsch, J. (2004). The low-carb evolution: Be reactive with low-carb products but proactive with nutrition. Nutraceuticals World . http://www.nutraceuticalsworld.com/contents/view/13321

Mayo Clinic. (2010). Healthy lifestyle: Weight loss . https://www.mayoclinic.org/healthy-lifestyle/weight-loss/in-depth/weight-loss/art-20048466?p=1

McMillan-Price, J., Petocz, P., Atkinson, F., O’Neill, K., Samman, S., Steinbeck, K., Caterson, I., & Brand-Miller, J. (2006, July). Comparison of 4 diets of varying glycemic load on weight loss and cardiovascular risk reduction in overweight and obese young adults: A randomized controlled trial. Archives of Internal Medicine , 166 (14), 1466–1475. http://archinte.ama-assn.org/cgi/content/full/166/14/1466

National Institute of Diabetes and Digestive and Kidney Diseases. (2010). National Diabetes Information Clearinghouse: What I need to know about eating and diabetes . http://diabetes.niddk.nih.gov/dm/pubs/eating_ez/index.htm

Reuters Health. (2010). Low-carb diet can increase bad cholesterol levels . http://www.nlm.nih.gov/medlineplus/news/fullstory_95708.html

Seppa, N. (2008). Go against the grains, diet study suggests: Low-carb beats low-fat in weight loss, cholesterol. Science News , 174 (4), 25. http://www.sciencenews.org/view/issue/id/34757

Source: PDF/text version of the final research essay from “Developing Your Final Draft” In English Composition 2 by Lumen Learning is licensed under CC BY-NC-SA 4.0 . / has been Adapted by Emily Cramer & Amanda Quibell / Created PDF/accessible format, APA style updated to 7th edition and corrections made so that in-text and reference entries match.

Key Takeaways

• Organization in a research paper means that the argument proceeds logically from the introduction to the body to the conclusion. It flows logically from one point to the next. When revising a research paper, evaluate the organization of the paper as a whole and the organization of individual paragraphs.
• In a cohesive research paper, the elements of the paper work together smoothly and naturally. When revising a research paper, evaluate its cohesion. In particular, check that information from research is smoothly integrated with your ideas with appropriate in-text citations.
• An effective research paper uses a style and tone that are appropriately academic and serious. When revising a research paper, check that the style and tone are consistent throughout.
• Editing a research paper involves checking for errors in grammar, mechanics, punctuation, usage, spelling, citations, and formatting.

Attribution & References

• Except where otherwise noted, this chapter is adapted from ” 12.2 Developing a Final Draft of a Research Paper ” In Writing for Success by University of Minnesota licensed under CC BY-NC 4.0 . Edits made for accessibility and visual images, updates to APA citation & references.
• Final Essay screenshots & PDF/text version of the final research essay from “Developing Your Final Draft” In English Composition 2 by Lumen Learning is licensed under CC BY-NC-SA . / Adapted by Emily Cramer & Amanda Quibell / Created accessible PDF format, APA style updated to 7th edition and corrections made so that in-text and reference entries match.

7.3 - Developing a Final Draft of a Research Paper Copyright © 2022 by Jen Booth, Emily Cramer & Amanda Quibell, Georgian College is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

Share This Book

Have a language expert improve your writing

Run a free plagiarism check in 10 minutes, generate accurate citations for free.

• Knowledge Base
• Checklist for academic essays | Is your essay ready to submit?

Checklist for Academic Essays | Is Your Essay Ready to Submit?

Published on December 2, 2014 by Shane Bryson . Revised on July 23, 2023.

An academic essay is a focused piece of writing that aims to present a convincing argument using evidence, analysis and interpretation. It always has an introduction , a main body, and a conclusion .

When you’ve finished writing your essay, use this checklist to evaluate your work.

Instantly correct all language mistakes in your text

Upload your document to correct all your mistakes in minutes

Table of contents

Other interesting articles, checklist: essay.

My essay follows the requirements of the assignment (topic and length ).

My introduction sparks the reader’s interest and provides any necessary background information on the topic.

My introduction contains a thesis statement that states the focus and position of the essay.

I use paragraphs to structure the essay.

I use topic sentences to introduce each paragraph.

Each paragraph has a single focus and a clear connection to the thesis statement.

I make clear transitions between paragraphs and ideas.

My conclusion doesn’t just repeat my points, but draws connections between arguments.

I don’t introduce new arguments or evidence in the conclusion.

I have given an in-text citation for every quote or piece of information I got from another source.

I have included a reference page at the end of my essay, listing full details of all my sources.

My citations and references are correctly formatted according to the required citation style .

My essay has an interesting and informative title.

I have followed all formatting guidelines (e.g. font, page numbers, line spacing).

Your essay meets all the most important requirements. Our editors can give it a final check to help you submit with confidence.

Here's why students love Scribbr's proofreading services

Discover proofreading & editing

If you want to know more about AI tools , college essays , or fallacies make sure to check out some of our other articles with explanations and examples or go directly to our tools!

• Ad hominem fallacy
• Post hoc fallacy
• Appeal to authority fallacy
• False cause fallacy
• Sunk cost fallacy

College essays

• Choosing Essay Topic
• Write a College Essay
• Write a Diversity Essay
• College Essay Format & Structure
• Comparing and Contrasting in an Essay

 (AI) Tools

• Grammar Checker
• Paraphrasing Tool
• Text Summarizer
• AI Detector
• Plagiarism Checker
• Citation Generator

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Bryson, S. (2023, July 23). Checklist for Academic Essays | Is Your Essay Ready to Submit?. Scribbr. Retrieved August 26, 2024, from https://www.scribbr.com/academic-essay/essay-checklist/

Is this article helpful?

Shane Bryson

Shane finished his master's degree in English literature in 2013 and has been working as a writing tutor and editor since 2009. He began proofreading and editing essays with Scribbr in early summer, 2014.

Get unlimited documents corrected

✔ Free APA citation check included ✔ Unlimited document corrections ✔ Specialized in correcting academic texts

This Writing Checklist Will Help You Ace Your Final Paper

• Organization
• Word Choice
• Introduction
• Formatting and Finishing Touches

By Lyndsey Gresehover

You’ve completed the brainstorming and research. You have created an essay outline that serves as your roadmap (or “skeleton” as some call it) and have even finished the writing. However, there is still one more equally important step to ensure your paper has all the required elements … your writing checklist.

Checklists are tools we use in lots of things we do. Think about those to-do lists you make, the sticky note reminders you leave around the house, and even the alerts you set up and save on your phone. All of these are strategies to remind ourselves of what we need to do. The same goes for writing checklists.

An easy way to make certain that you have included the essential components in writing a final paper is to break down the checklist into seven areas:

• Word choice
• Introduction paragraph
• Body paragraphs
• Conclusion paragraph
• Formatting and finishing touches

Then take a look into each area and focus on exactly what is needed.

1. Organization ✅

• Did you include the correct number of paragraphs? Depending on the type of paper you’re writing, this can vary. It’s important to discuss the minimum and maximum number of paragraphs with your teacher.
• Are your paragraphs in a logical and cohesive order?
• Does your paper provide a clear focus?

Learn more about the importance and structure of a thesis statement at our article for the term.

2. Mechanics ✅

• Did you read your paper out loud to check for any grammatical errors? Did you write in complete sentences, punctuate correctly, and use a spell checker? Dictionary’s Grammar Coach ™ uses machine learning technology uniquely designed to catch grammar and spelling errors.
• Are you varying sentence structure? You want to use a combination of simple, compound, complex, and compound-complex sentences.

3. Word choice ✅

•  Are you using effective, age-appropriate vocabulary words ?
•  Did you use sensory and/or figurative language in your writing? This makes it more entertaining for the reader and is a great way to describe and show comparisons in your writing.
• Do you include strong adjectives and verbs? For example, instead of using the verb ran , you could use dart , dash , or scurry . Again, a great idea would be to take advantage of Dictionary’s Grammar Coach™. Its Synonym Swap will find the best nouns, adjectives, and more to guide you toward clearer, stronger, writing.

4. Introduction paragraph ✅

• Check to see that you included a strong hook that will grab the reader’s attention. An engaging hook could be a quote, statistic, fact, or anecdote .
• Did you include background information on your topic?
• Does your thesis statement include a claim as well as reasons to support the claim?
• Is your thesis the last sentence in the intro paragraph?

We know writing that thesis statement can be confounding! Thankfully we have a helpful guide for you on how to do it.

5. Body paragraphs ✅

• Does each body paragraph begin with a topic sentence that introduces your reason for that paragraph?
• Does each body paragraph have at least two pieces of evidence from outside sources (trusted website, book, etc.)?
• Did you properly cite any evidence that was not your own using either quotations or stating where the information was found?
• Did every body paragraph include a concluding statement?

6. Conclusion paragraph ✅

• Did you restate the thesis statement without saying exactly what you stated in the introduction paragraph? This time, it should force the reader to think even deeper about the topic.
• Did you summarize the main points or reasons addressed in the paper?
• Was your concluding statement a call to action that will force the reader to believe in what was written?

Start your conclusion off right with these nuanced alternatives to saying “in conclusion.”

7. Formatting and finishing touches ✅

Formatting of the paper.

An area that is often overlooked is how to correctly format the paper. First, make sure that the font you use is Times New Roman size 12, and double space all lines. Both MLA and Chicago formatting styles suggest doing so for legibility. The rest of the style guidelines cited will refer to MLA style.

According to MLA style, you should format a title page like so:

• The title page should include the page number at the top, on the right side of page.
• In the center of the paper, halfway down the page, put the title of your paper.
• The next line should have your first and last name.
• On the next line, put your teacher’s name.
• On the last line, add the date.
• Again, all lines should be double-spaced, even the title page.

In-text citations

When citing information from outside sources within your paper, there are a couple things to keep in mind. MLA style is one citation style widely used by schools, academic departments, and instructors. According to MLA style:

• When using someone else’s information, you must cite the source by putting in parentheses the author’s last name followed by a comma and the page or paragraph number you found the information on, like so: (Cisneros 56)
• If you’re citing the information word for word, the information must be placed in quotation marks: In The House on Mango Street , Esperanza’s aunt encourages her to keep writing, as “It will keep you free” (Cisneros 56).

Works cited page

The following information will be needed when citing a source on your works cited page.

• Title of source
• Title of the container
• Other contributors
• Publication Date
• Location of the source (such as URL or page range)

For example:

Nordhaus, William D. “After Kyoto: Alternative Mechanisms to Control Global Warming.” American Economic Review , vol. 96, no. 2, 2006, pp. 31-34.

Using a free tool such as Easybib.com can help you to format your works cited page correctly.

Submitting your paper

Another discussion that you will want to have with your teacher (if he/she hasn’t already made this clear) is how they would like you to submit the paper. Do they want you to print the paper and turn it in in person, or would they like you to submit the paper digitally? Depending on the course and what learning management system (LMS) is used (Blackboard, Canvas, Google Classroom, Schoology, etc.) you will likely have the assignment created by the teacher and then submit it accordingly. Again, this varies based on the LMS that is used.

Following a coherent checklist will help you not only to become a better writer, but it will also make certain that you include all of the necessary elements that make up a great paper.

In addition, it’s important to have a peer look over your paper using the checklist. Having a double set of eyes is always helpful as the peer reviewer may catch mistakes that you missed or offer ideas that you didn’t think of originally.

To help get you started using the checklist strategy, we have an interactive digital and printable list that incorporates all of the necessary requirements that should be included in your paper. You can access this resource here . Feel free to print if you would like a checklist that you can write on.

An extra effort now will pay off in the long run when you turn in a final paper that impresses your teachers!

Unlock a new world of learning!

• Enter Your Email *
• Phone This field is for validation purposes and should be left unchanged.

Lyndsey Gresehover is a middle school ELA teacher, curriculum designer, and published blogger. You can view her tech-infused, innovative resources at her Teachers Pay Teachers store, Lit with Lyns . She also has a blog by the same name, which can be found at LitwithLyns.com where she shares ideas and resources for middle school English/Language Arts. For more by Lyndsey, read: Does The Million Word Gap Exist? | 10 Tips For Giving A Memorable Final Presentation In The Digital Age

Get ready for the limelight with these tips on delivering a great presentations.

Hobbies & Passions

Word Origins

Current Events

[ op - s uh -math ]

• By clicking "Sign Up", you are accepting Dictionary.com Terms & Conditions and Privacy policies.
• Email This field is for validation purposes and should be left unchanged.

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

8.4 Revising and Editing

Learning objectives.

• Identify major areas of concern in the draft essay during revising and editing.
• Use peer reviews and editing checklists to assist revising and editing.
• Revise and edit the first draft of your essay and produce a final draft.

Revising and editing are the two tasks you undertake to significantly improve your essay. Both are very important elements of the writing process. You may think that a completed first draft means little improvement is needed. However, even experienced writers need to improve their drafts and rely on peers during revising and editing. You may know that athletes miss catches, fumble balls, or overshoot goals. Dancers forget steps, turn too slowly, or miss beats. For both athletes and dancers, the more they practice, the stronger their performance will become. Web designers seek better images, a more clever design, or a more appealing background for their web pages. Writing has the same capacity to profit from improvement and revision.

Understanding the Purpose of Revising and Editing

Revising and editing allow you to examine two important aspects of your writing separately, so that you can give each task your undivided attention.

• When you revise , you take a second look at your ideas. You might add, cut, move, or change information in order to make your ideas clearer, more accurate, more interesting, or more convincing.
• When you edit , you take a second look at how you expressed your ideas. You add or change words. You fix any problems in grammar, punctuation, and sentence structure. You improve your writing style. You make your essay into a polished, mature piece of writing, the end product of your best efforts.

How do you get the best out of your revisions and editing? Here are some strategies that writers have developed to look at their first drafts from a fresh perspective. Try them over the course of this semester; then keep using the ones that bring results.

• Take a break. You are proud of what you wrote, but you might be too close to it to make changes. Set aside your writing for a few hours or even a day until you can look at it objectively.
• Ask someone you trust for feedback and constructive criticism.
• Pretend you are one of your readers. Are you satisfied or dissatisfied? Why?
• Use the resources that your college provides. Find out where your school’s writing lab is located and ask about the assistance they provide online and in person.

Many people hear the words critic , critical , and criticism and pick up only negative vibes that provoke feelings that make them blush, grumble, or shout. However, as a writer and a thinker, you need to learn to be critical of yourself in a positive way and have high expectations for your work. You also need to train your eye and trust your ability to fix what needs fixing. For this, you need to teach yourself where to look.

Creating Unity and Coherence

Following your outline closely offers you a reasonable guarantee that your writing will stay on purpose and not drift away from the controlling idea. However, when writers are rushed, are tired, or cannot find the right words, their writing may become less than they want it to be. Their writing may no longer be clear and concise, and they may be adding information that is not needed to develop the main idea.

When a piece of writing has unity , all the ideas in each paragraph and in the entire essay clearly belong and are arranged in an order that makes logical sense. When the writing has coherence , the ideas flow smoothly. The wording clearly indicates how one idea leads to another within a paragraph and from paragraph to paragraph.

Reading your writing aloud will often help you find problems with unity and coherence. Listen for the clarity and flow of your ideas. Identify places where you find yourself confused, and write a note to yourself about possible fixes.

Creating Unity

Sometimes writers get caught up in the moment and cannot resist a good digression. Even though you might enjoy such detours when you chat with friends, unplanned digressions usually harm a piece of writing.

Mariah stayed close to her outline when she drafted the three body paragraphs of her essay she tentatively titled “Digital Technology: The Newest and the Best at What Price?” But a recent shopping trip for an HDTV upset her enough that she digressed from the main topic of her third paragraph and included comments about the sales staff at the electronics store she visited. When she revised her essay, she deleted the off-topic sentences that affected the unity of the paragraph.

Read the following paragraph twice, the first time without Mariah’s changes, and the second time with them.

Nothing is more confusing to me than choosing among televisions. It confuses lots of people who want a new high-definition digital television (HDTV) with a large screen to watch sports and DVDs on. You could listen to the guys in the electronics store, but word has it they know little more than you do. They want to sell what they have in stock, not what best fits your needs. You face decisions you never had to make with the old, bulky picture-tube televisions. Screen resolution means the number of horizontal scan lines the screen can show. This resolution is often 1080p, or full HD, or 768p. The trouble is that if you have a smaller screen, 32 inches or 37 inches diagonal, you won’t be able to tell the difference with the naked eye. The 1080p televisions cost more, though, so those are what the salespeople want you to buy. They get bigger commissions. The other important decision you face as you walk around the sales floor is whether to get a plasma screen or an LCD screen. Now here the salespeople may finally give you decent info. Plasma flat-panel television screens can be much larger in diameter than their LCD rivals. Plasma screens show truer blacks and can be viewed at a wider angle than current LCD screens. But be careful and tell the salesperson you have budget constraints. Large flat-panel plasma screens are much more expensive than flat-screen LCD models. Don’t let someone make you by more television than you need!

Answer the following two questions about Mariah’s paragraph:

Collaboration

Please share with a classmate and compare your answers.

• Now start to revise the first draft of the essay you wrote in Section 8 “Writing Your Own First Draft” . Reread it to find any statements that affect the unity of your writing. Decide how best to revise.

When you reread your writing to find revisions to make, look for each type of problem in a separate sweep. Read it straight through once to locate any problems with unity. Read it straight through a second time to find problems with coherence. You may follow this same practice during many stages of the writing process.

Writing at Work

Many companies hire copyeditors and proofreaders to help them produce the cleanest possible final drafts of large writing projects. Copyeditors are responsible for suggesting revisions and style changes; proofreaders check documents for any errors in capitalization, spelling, and punctuation that have crept in. Many times, these tasks are done on a freelance basis, with one freelancer working for a variety of clients.

Creating Coherence

Careful writers use transitions to clarify how the ideas in their sentences and paragraphs are related. These words and phrases help the writing flow smoothly. Adding transitions is not the only way to improve coherence, but they are often useful and give a mature feel to your essays. Table 8.3 “Common Transitional Words and Phrases” groups many common transitions according to their purpose.

Table 8.3 Common Transitional Words and Phrases

After Maria revised for unity, she next examined her paragraph about televisions to check for coherence. She looked for places where she needed to add a transition or perhaps reword the text to make the flow of ideas clear. In the version that follows, she has already deleted the sentences that were off topic.

Many writers make their revisions on a printed copy and then transfer them to the version on-screen. They conventionally use a small arrow called a caret (^) to show where to insert an addition or correction.

1. Answer the following questions about Mariah’s revised paragraph.

2. Now return to the first draft of the essay you wrote in Section 8 “Writing Your Own First Draft” and revise it for coherence. Add transition words and phrases where they are needed, and make any other changes that are needed to improve the flow and connection between ideas.

Being Clear and Concise

Some writers are very methodical and painstaking when they write a first draft. Other writers unleash a lot of words in order to get out all that they feel they need to say. Do either of these composing styles match your style? Or is your composing style somewhere in between? No matter which description best fits you, the first draft of almost every piece of writing, no matter its author, can be made clearer and more concise.

If you have a tendency to write too much, you will need to look for unnecessary words. If you have a tendency to be vague or imprecise in your wording, you will need to find specific words to replace any overly general language.

Identifying Wordiness

Sometimes writers use too many words when fewer words will appeal more to their audience and better fit their purpose. Here are some common examples of wordiness to look for in your draft. Eliminating wordiness helps all readers, because it makes your ideas clear, direct, and straightforward.

Sentences that begin with There is or There are .

Wordy: There are two major experiments that the Biology Department sponsors.

Revised: The Biology Department sponsors two major experiments.

Sentences with unnecessary modifiers.

Wordy: Two extremely famous and well-known consumer advocates spoke eloquently in favor of the proposed important legislation.

Revised: Two well-known consumer advocates spoke in favor of the proposed legislation.

Sentences with deadwood phrases that add little to the meaning. Be judicious when you use phrases such as in terms of , with a mind to , on the subject of , as to whether or not , more or less , as far as…is concerned , and similar expressions. You can usually find a more straightforward way to state your point.

Wordy: As a world leader in the field of green technology, the company plans to focus its efforts in the area of geothermal energy.

A report as to whether or not to use geysers as an energy source is in the process of preparation.

Revised: As a world leader in green technology, the company plans to focus on geothermal energy.

A report about using geysers as an energy source is in preparation.

Sentences in the passive voice or with forms of the verb to be . Sentences with passive-voice verbs often create confusion, because the subject of the sentence does not perform an action. Sentences are clearer when the subject of the sentence performs the action and is followed by a strong verb. Use strong active-voice verbs in place of forms of to be , which can lead to wordiness. Avoid passive voice when you can.

Wordy: It might perhaps be said that using a GPS device is something that is a benefit to drivers who have a poor sense of direction.

Revised: Using a GPS device benefits drivers who have a poor sense of direction.

Sentences with constructions that can be shortened.

Wordy: The e-book reader, which is a recent invention, may become as commonplace as the cell phone.

My over-sixty uncle bought an e-book reader, and his wife bought an e-book reader, too.

Revised: The e-book reader, a recent invention, may become as commonplace as the cell phone.

My over-sixty uncle and his wife both bought e-book readers.

Now return once more to the first draft of the essay you have been revising. Check it for unnecessary words. Try making your sentences as concise as they can be.

Choosing Specific, Appropriate Words

Most college essays should be written in formal English suitable for an academic situation. Follow these principles to be sure that your word choice is appropriate. For more information about word choice, see Chapter 4 “Working with Words: Which Word Is Right?” .

• Avoid slang. Find alternatives to bummer , kewl , and rad .
• Avoid language that is overly casual. Write about “men and women” rather than “girls and guys” unless you are trying to create a specific effect. A formal tone calls for formal language.
• Avoid contractions. Use do not in place of don’t , I am in place of I’m , have not in place of haven’t , and so on. Contractions are considered casual speech.
• Avoid clichés. Overused expressions such as green with envy , face the music , better late than never , and similar expressions are empty of meaning and may not appeal to your audience.
• Be careful when you use words that sound alike but have different meanings. Some examples are allusion/illusion , complement/compliment , council/counsel , concurrent/consecutive , founder/flounder , and historic/historical . When in doubt, check a dictionary.
• Choose words with the connotations you want. Choosing a word for its connotations is as important in formal essay writing as it is in all kinds of writing. Compare the positive connotations of the word proud and the negative connotations of arrogant and conceited .
• Use specific words rather than overly general words. Find synonyms for thing , people , nice , good , bad , interesting , and other vague words. Or use specific details to make your exact meaning clear.

Now read the revisions Mariah made to make her third paragraph clearer and more concise. She has already incorporated the changes she made to improve unity and coherence.

1. Answer the following questions about Mariah’s revised paragraph:

2. Now return once more to your essay in progress. Read carefully for problems with word choice. Be sure that your draft is written in formal language and that your word choice is specific and appropriate.

Completing a Peer Review

After working so closely with a piece of writing, writers often need to step back and ask for a more objective reader. What writers most need is feedback from readers who can respond only to the words on the page. When they are ready, writers show their drafts to someone they respect and who can give an honest response about its strengths and weaknesses.

You, too, can ask a peer to read your draft when it is ready. After evaluating the feedback and assessing what is most helpful, the reader’s feedback will help you when you revise your draft. This process is called peer review .

You can work with a partner in your class and identify specific ways to strengthen each other’s essays. Although you may be uncomfortable sharing your writing at first, remember that each writer is working toward the same goal: a final draft that fits the audience and the purpose. Maintaining a positive attitude when providing feedback will put you and your partner at ease. The box that follows provides a useful framework for the peer review session.

Questions for Peer Review

Title of essay: ____________________________________________

Date: ____________________________________________

Writer’s name: ____________________________________________

Peer reviewer’s name: _________________________________________

• This essay is about____________________________________________.
• Your main points in this essay are____________________________________________.
• What I most liked about this essay is____________________________________________.

These three points struck me as your strongest:

These places in your essay are not clear to me:

a. Where: ____________________________________________

Needs improvement because__________________________________________

b. Where: ____________________________________________

Needs improvement because ____________________________________________

c. Where: ____________________________________________

The one additional change you could make that would improve this essay significantly is ____________________________________________.

One of the reasons why word-processing programs build in a reviewing feature is that workgroups have become a common feature in many businesses. Writing is often collaborative, and the members of a workgroup and their supervisors often critique group members’ work and offer feedback that will lead to a better final product.

Exchange essays with a classmate and complete a peer review of each other’s draft in progress. Remember to give positive feedback and to be courteous and polite in your responses. Focus on providing one positive comment and one question for more information to the author.

Using Feedback Objectively

The purpose of peer feedback is to receive constructive criticism of your essay. Your peer reviewer is your first real audience, and you have the opportunity to learn what confuses and delights a reader so that you can improve your work before sharing the final draft with a wider audience (or your intended audience).

It may not be necessary to incorporate every recommendation your peer reviewer makes. However, if you start to observe a pattern in the responses you receive from peer reviewers, you might want to take that feedback into consideration in future assignments. For example, if you read consistent comments about a need for more research, then you may want to consider including more research in future assignments.

Using Feedback from Multiple Sources

You might get feedback from more than one reader as you share different stages of your revised draft. In this situation, you may receive feedback from readers who do not understand the assignment or who lack your involvement with and enthusiasm for it.

You need to evaluate the responses you receive according to two important criteria:

• Determine if the feedback supports the purpose of the assignment.
• Determine if the suggested revisions are appropriate to the audience.

Then, using these standards, accept or reject revision feedback.

Work with two partners. Go back to Note 8.81 “Exercise 4” in this lesson and compare your responses to Activity A, about Mariah’s paragraph, with your partners’. Recall Mariah’s purpose for writing and her audience. Then, working individually, list where you agree and where you disagree about revision needs.

Editing Your Draft

If you have been incorporating each set of revisions as Mariah has, you have produced multiple drafts of your writing. So far, all your changes have been content changes. Perhaps with the help of peer feedback, you have made sure that you sufficiently supported your ideas. You have checked for problems with unity and coherence. You have examined your essay for word choice, revising to cut unnecessary words and to replace weak wording with specific and appropriate wording.

The next step after revising the content is editing. When you edit, you examine the surface features of your text. You examine your spelling, grammar, usage, and punctuation. You also make sure you use the proper format when creating your finished assignment.

Editing often takes time. Budgeting time into the writing process allows you to complete additional edits after revising. Editing and proofreading your writing helps you create a finished work that represents your best efforts. Here are a few more tips to remember about your readers:

• Readers do not notice correct spelling, but they do notice misspellings.
• Readers look past your sentences to get to your ideas—unless the sentences are awkward, poorly constructed, and frustrating to read.
• Readers notice when every sentence has the same rhythm as every other sentence, with no variety.
• Readers do not cheer when you use there , their , and they’re correctly, but they notice when you do not.
• Readers will notice the care with which you handled your assignment and your attention to detail in the delivery of an error-free document..

The first section of this book offers a useful review of grammar, mechanics, and usage. Use it to help you eliminate major errors in your writing and refine your understanding of the conventions of language. Do not hesitate to ask for help, too, from peer tutors in your academic department or in the college’s writing lab. In the meantime, use the checklist to help you edit your writing.

Editing Your Writing

• Are some sentences actually sentence fragments?
• Are some sentences run-on sentences? How can I correct them?
• Do some sentences need conjunctions between independent clauses?
• Does every verb agree with its subject?
• Is every verb in the correct tense?
• Are tense forms, especially for irregular verbs, written correctly?
• Have I used subject, object, and possessive personal pronouns correctly?
• Have I used who and whom correctly?
• Is the antecedent of every pronoun clear?
• Do all personal pronouns agree with their antecedents?
• Have I used the correct comparative and superlative forms of adjectives and adverbs?
• Is it clear which word a participial phrase modifies, or is it a dangling modifier?

Sentence Structure

• Are all my sentences simple sentences, or do I vary my sentence structure?
• Have I chosen the best coordinating or subordinating conjunctions to join clauses?
• Have I created long, overpacked sentences that should be shortened for clarity?
• Do I see any mistakes in parallel structure?

Punctuation

• Does every sentence end with the correct end punctuation?
• Can I justify the use of every exclamation point?
• Have I used apostrophes correctly to write all singular and plural possessive forms?
• Have I used quotation marks correctly?

Mechanics and Usage

• Can I find any spelling errors? How can I correct them?
• Have I used capital letters where they are needed?
• Have I written abbreviations, where allowed, correctly?
• Can I find any errors in the use of commonly confused words, such as to / too / two ?

Be careful about relying too much on spelling checkers and grammar checkers. A spelling checker cannot recognize that you meant to write principle but wrote principal instead. A grammar checker often queries constructions that are perfectly correct. The program does not understand your meaning; it makes its check against a general set of formulas that might not apply in each instance. If you use a grammar checker, accept the suggestions that make sense, but consider why the suggestions came up.

Proofreading requires patience; it is very easy to read past a mistake. Set your paper aside for at least a few hours, if not a day or more, so your mind will rest. Some professional proofreaders read a text backward so they can concentrate on spelling and punctuation. Another helpful technique is to slowly read a paper aloud, paying attention to every word, letter, and punctuation mark.

If you need additional proofreading help, ask a reliable friend, a classmate, or a peer tutor to make a final pass on your paper to look for anything you missed.

Remember to use proper format when creating your finished assignment. Sometimes an instructor, a department, or a college will require students to follow specific instructions on titles, margins, page numbers, or the location of the writer’s name. These requirements may be more detailed and rigid for research projects and term papers, which often observe the American Psychological Association (APA) or Modern Language Association (MLA) style guides, especially when citations of sources are included.

To ensure the format is correct and follows any specific instructions, make a final check before you submit an assignment.

With the help of the checklist, edit and proofread your essay.

Key Takeaways

• Revising and editing are the stages of the writing process in which you improve your work before producing a final draft.
• During revising, you add, cut, move, or change information in order to improve content.
• During editing, you take a second look at the words and sentences you used to express your ideas and fix any problems in grammar, punctuation, and sentence structure.
• Unity in writing means that all the ideas in each paragraph and in the entire essay clearly belong together and are arranged in an order that makes logical sense.
• Coherence in writing means that the writer’s wording clearly indicates how one idea leads to another within a paragraph and between paragraphs.
• Transitional words and phrases effectively make writing more coherent.
• Writing should be clear and concise, with no unnecessary words.
• Effective formal writing uses specific, appropriate words and avoids slang, contractions, clichés, and overly general words.
• Peer reviews, done properly, can give writers objective feedback about their writing. It is the writer’s responsibility to evaluate the results of peer reviews and incorporate only useful feedback.
• Remember to budget time for careful editing and proofreading. Use all available resources, including editing checklists, peer editing, and your institution’s writing lab, to improve your editing skills.

Writing for Success Copyright © 2015 by University of Minnesota is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

Chapter 12: Peer Review and Final Revisions

12.2 Editing and Developing a Final Draft of a Research Paper

Learning Objectives

• Edit your paper to ensure that language, citations, and formatting are correct

Given all the time and effort you have put into your research paper, you will want to make sure that your final draft represents your best work. This requires taking the time to revise and edit your paper carefully.

You may feel like you need a break from your paper before you edit it. That feeling is understandable, so you want to be sure to leave yourself enough time to complete this important stage of the writing process. This section presents a number of opportunities for you to focus on different aspects of the editing process; as with revising a draft, you should approach editing in different stages.

Some of the content in this section may seem repetitive, but again, it provides you with a chance to double-check any revisions you have made at a detailed level.

Editing Your Draft

If you have been incorporating each set of revisions as Mariah and Jorge have, you have produced multiple drafts of your writing. So far, all your changes have been content changes. Perhaps with the help of peer feedback, you have made sure that you sufficiently supported your ideas. You have checked for problems with unity and coherence. You have examined your essay for word choice, revising to cut unnecessary words and to replace weak wording with specific and appropriate wording.

The next step after revising the content is editing. When you edit, you examine the surface features of your text. You examine your spelling, grammar, usage, and punctuation. You also make sure you use the proper format when creating your finished assignment.

Tip: Editing takes time. Be sure to budget time into the writing process to complete additional edits after revising. Editing and proofreading your writing helps you create a finished work that represents your best efforts. Here are a few more tips to remember about your readers:

• Readers do not notice correct spelling, but they do notice misspellings.
• Readers look past your sentences to get to your ideas—unless the sentences are awkward, poorly constructed, and frustrating to read.
• Readers notice when every sentence has the same rhythm as every other sentence, with no variety.
• Readers do not cheer when you use there, their, and they’re correctly, but they notice when you do not.
• Readers will notice the care with which you handled your assignment and your attention to detail in the delivery of an error-free document.

Being Clear and Concise

Some writers are very methodical and painstaking when they write a first draft. Other writers unleash a lot of words in order to get out all that they feel they need to say. Do either of these methods match your style? Or is your composing style somewhere in between? No matter which description best fits you, the first draft of almost every piece of writing, no matter its author, can be made clearer and more concise.

If you have a tendency to write too much, you will need to look for unnecessary words. If you have a tendency to be vague or imprecise in your wording, you will need to find specific words to replace any overly general language.

Identifying Wordiness

Sometimes writers use too many words when fewer words will appeal more to their audience and better fit their purpose. Here are some common examples of wordiness to look for in your draft. Eliminating wordiness helps all readers, because it makes your ideas clear, direct, and straightforward.

• Sentences that begin with   There is   or   There are
• Wordy .  There are two major experiments that the Biology Department sponsors.
• Revised .  The Biology Department sponsors two major experiments.
• Sentences with unnecessary modifiers
• Wordy .  Two extremely famous and well-known consumer advocates spoke eloquently in favour of the proposed important legislation.
• Revised .  Two well-known consumer advocates spoke in favour of the proposed legislation.

Sentences with deadwood phrases that add little to the meaning. Be judicious when you use phrases such as  in terms of ,  with a mind to ,  on the subject of ,  as to whether or not ,  more or less ,  as far as…is concerned , and similar expressions. You can usually find a more straightforward way to state your point.

• Wordy .  As a world leader in the field of green technology, the company plans to focus its efforts in the area of geothermal energy. A report as to whether or not to use geysers as an energy source is in the process of preparation.
• Revised .  As a world leader in green technology, the company plans to focus on geothermal energy. Researchers are preparing a report about using geysers as an energy source.

Sentences in the passive voice or with forms of the verb   to be : S entences with passive voice verbs often create confusion because the subject of the sentence does not perform an action. Sentences are clearer when the subject performs the action and is followed by a strong verb. Use strong active voice verbs in place of forms of  to be , which can lead to wordiness. Avoid passive voice when you can.

• Wordy . It might perhaps be said that using a GPS device is something that is a benefit to drivers who have a poor sense of direction.
• Revised . Using a GPS device benefits drivers who have a poor sense of direction.

Sentences with constructions that can be shortened

• Wordy .   The e-book reader, which is a recent invention, may become as commonplace as the cell phone. My over-60 uncle bought an e-book reader, and his wife bought an e-book reader, too.
• Revised .   The e-book reader, a recent invention, may become as commonplace as the cell phone. My over-60 uncle and his wife both bought e-book readers.

Choosing Specific, Appropriate Words

Most essays at the post-secondary level should be written in formal English suitable for an academic situation. Follow these principles to be sure that your word choice is appropriate. For more information about word choice, see  Chapter 2: Working with Words: Which Word Is Right?

• Avoid slang . Find alternatives to  bummer ,  kewl , and  rad .
• Avoid language that is overly casual . Write about “men and women” rather than “girls and guys” unless you are trying to create a specific effect. A formal tone calls for formal language.
• Avoid contractions . Use  do not  in place of  don’t ,  I am  in place of  I’m , have not  in place of  haven’t , and so on. Contractions are considered casual speech.
• Avoid clichés . Overused expressions such as  green with envy ,  face the music ,  better late than never , and similar expressions are empty of meaning and may not appeal to your audience.
• Be careful when you use words that sound alike but have different meanings . Some examples are  allusion/illusion ; complement/compliment; council/counsel; concurrent/consecutive; founder/flounder; and historic/historical. When in doubt, check a dictionary.
• Choose words with the connotations you want . Choosing a word for its connotations is as important in formal essay writing as it is in all kinds of writing. Compare the positive connotations of the word  proud  and the negative connotations of  arrogant  and  conceited .
• Use specific words rather than overly general words . Find synonyms for  thing ,  people ,  nice ,  good ,  bad ,  interesting , and other vague words. Or use specific details to make your exact meaning clear.

Now read the revisions Mariah made to make her third paragraph clearer and more concise. She has already incorporated the changes she made to improve unity and coherence.

Self-Practice Exercise 12.8

H5P: Understanding Word Choice

Answer the following questions about Mariah’s revised paragraph.

• Read the unrevised and the revised paragraphs aloud. Explain in your own words how changes in word choice have affected Mariah’s writing.
• Do you agree with the changes that Mariah made to her paragraph? Which changes would you keep and which were unnecessary? Explain. What other changes would you have made?
• What effect does removing contractions and the pronoun you have on the tone of the paragraph? How would you characterize the tone now? Why?

Now return once more to your essay in progress. Read carefully for problems with word choice. Be sure that your draft is written in formal language and that your word choice is specific and appropriate.

Self-Practice Exercise 12.9

Return once more to the first draft of the essay you have been revising. Check it for unnecessary words.

Try making your sentences as concise as they can be.

Brief Punctuation Review

Throughout this book, you have been presented with a number of tables containing transitional words. The list below Punctuating Transitional Words and Phrases shows many of the transition words you have seen organized into different categories to help you know how to punctuate with each one.

Punctuating Transitional Words and Phrases

Joining Independent Clauses (coordination)

• 2 IND: IND; IND
• accordingly
• after a while
• as a result
• at any rate
• at the same time
• consequently
• for example
• for instance
• furthermore
• in addition
• in other words
• in particular
• in the first place
• nevertheless
• nonetheless
• on the contrary
• on the other hand

Forming Dependent Clauses (subordination)

• in order that

* This column contains relative pronouns, which may be punctuated differently.

Joining Independent Clauses

There are three ways to join independent clauses. By using a mix of all three methods and varying your transition words, you will add complexity to your writing and improve the flow. You will also be emphasizing to your reader which ideas you want to connect or to show things like cause and effect or contrast. For a more detailed review of independent clauses, look back at Chapter 3: Putting Ideas into Your Own Words and Paragraphs . Option 1 By simply using a semicolon ( ; ), you can make the ideas connect more than if you were to use a period. If you are trying to reinforce that connection, use a semicolon because it is not as strong of a pause as a period and reinforces the link. Option 2 When you want to link two independent sentences and increase the flow between ideas, you can add a comma and a coordinating conjunction between them. With coordinating conjunctions (FANBOYS: for, and, nor, but, or, yet, so), you do not use a comma every time: you would only do so if what is on either side of the conjunction is a complete sentence not just a phrase. You would not put a comma if you are only giving a list of two items. For example:

Comma: It is cold outside , so I wore an extra warm coat.

No comma: It is cold outside. I wore an extra warm coat and gloves.

The first example contains a complete sentence (independent clause) on either side of the conjunction so . Just the conjunction by itself or just a comma by itself is not strong enough to join two independent clauses. However, if you put the two together with so , you can link the two. In the second example, and is simply connecting two noun phrases: warm coat and gloves . What comes after the conjunction is not a complete sentence, so you would not add a comma. To check if there is a complete, independent clause, ask yourself, “Can that part stand by itself as a complete sentence?” In the case of the no comma example, gloves is what comes after the comma. That is not a complete sentence, only a noun: that means it is part of a list and is not a complete sentence = no comma. The point of these examples was to show you that you have to be careful how you use commas and conjunctions. As easy as it would be to just always toss in a comma, doing so would confuse your reader as what is and is not part of a list and what ideas are joined. Option 3 Your third choice is to join two independent clauses with a conjunctive adverb or another transition word. These words are very useful because they clearly show your reader how you would like your ideas to connect. If you wanted to emphasize contrasting ideas, you would use on the other hand or however . If you wanted to show cause and effect, you could use as a result . Refer to the tables you have seen in other chapters to make sure you are using the transitions you actually mean to be using; then, check Punctuating Transitional Words and Phrases above to confirm how you should punctuate it. After your first independent clause, you can choose to either use a period or a semicolon, again depending on how much of a link you want to show. You may also want to consider how many long sentences you have used prior to this. If you use a lot of complicated sentences, you should probably use a period to allow your reader to take a break. You must also remember to include a comma after the transition word.

Period: It is cold outside . Therefore, I wore an extra warm coat.

Semicolon: It is cold outside ; therefore, I wore an extra warm coat.

Joining Dependent Clauses

If one of the clauses in a sentence is independent and can stand on its own, but the other is not, you have to construct the sentence a little differently. Whenever you add a subordinating conjunction or relative pronoun to an independent sentence, you create a dependent clause—one that can never stand alone. In the examples below, notice that when the independent clause comes first, it is strong enough to carry the dependent clause at the end without any helping punctuation. However, if you want the dependent clause first, you must add a comma between it and the independent clause: the dependent clause is not strong enough to support the independent clause after without a little help. In the examples below, the independent clauses are double underlined and the dependent clause has a single underline.

IND first: I wore an extra warm coat as it is cold outside.

DEP first: As it is cold outside , I wore an extra warm coat.

Tip: If you want to start a sentence with Because , you need to make sure there is a second half to that sentence that is independent. A Because (dependent) clause can never stand by itself.

At the bottom on Punctuating Transitional Words and Phrases  you can see a list of five dependent markers that can be used a little differently. These are relative pronouns, and when you use them, you need to ask yourself if the information is 100 percent necessary for the reader to understand what you are describing. If it is optional, you can include a comma before the relative clause even if it comes after the independent clause.

Non – essential: As it is cold outside, I wore an extra warm coat , which was blue.

Essential: My coat which is blue is the one I wear when it is really cold outside.

In the non – essential example, the fact that the coat was warm was probably more important than that the coat was blue. The information that the coat is blue probably would not make a difference in keeping the person warm, so the information in that relative clause is not terribly important. Adding the comma before the clause tells the reader it is extra information. In the essential example, the use of the same clause without a preceding comma shows that this information is important. The writer is implying he has other coats that are not as warm and are not blue, so he is emphasizing the importance of the blue coat. These are the only five subordinators, or relative pronouns, for which you can do this; every other one needs to follow the previous explanation of how to use these dependent transition words. If you do decide to add a comma with one of the relative pronouns, you need to think critically about whether or not that description is completely essential.

Using any of these sentence joining strategies is helpful in providing sentence variety to help your reader stay engaged and reading attentively. By following these punctuation rules, you will also avoid creating sentence fragments, run-on sentences, and comma splices, all of which improves your end product.

Given how much work you have put into your research paper, you will want to check for any errors that could distract or confuse your readers. Using the spell checking feature in your word processing program can be helpful, it should not replace a full, careful review of your document. Be sure to check for any errors that may have come up frequently for you in the past. Use Checklist 12.4: Editing Your Writing to help you as you edit.

Checklist 12.4 : Editing Your Writing

H5P: Editing Your Writing

Reread your paper and use the list below to check your grammar .

• Does every verb agree with its subject?
• Is the antecedent of every pronoun clear?
• Is it clear which word a participial phrase modifies (eg. no dangling modifier)?
• Have you ensured there are no run-on sentences?
• Are subject, object, and possessive personal pronouns used correctly?
• Do all personal pronouns agree with their antecedents?
• Are all sentences complete sentences (eg. not fragments)?
• Are independent clauses joined with conjunctions?
• Are tense forms, especially for irregular verbs, written correctly?
• Are the correct comparative and superlative forms of adjectives and adverbs used?
• Are who and whom used correctly?
• Is every verb in the correct tense?

Reread your paper and use the list below to check your sentence structure .

• Is my parallel structure accurate?
• Have I chosen the best coordinating or subordinating conjunctions to join clauses?
• Are my sentences clear?
• Do I vary my sentence structure?
• Have I used apostrophes correctly to write all singular and plural possessive forms?
• Have I used quotation marks correctly?
• Does every sentence end with the correct end punctuation?
• Can I justify the use of every exclamation point?

Reread your paper and use the list below to check your mechanics and usage .

• Have I corrected any spelling errors?
• Have I used capital letters where they are needed?
• Have I written abbreviations, where allowed, correctly?
• Have I corrected any errors in the use of commonly confused words, such as to/too/two?

Tip: Be careful about relying too much on spelling checkers and grammar checkers. A spelling checker cannot recognize that you meant to write principle  but wrote  principal instead. A grammar checker often queries constructions that are perfectly correct. The program does not understand your meaning; it makes its check against a general set of formulas that might not apply in each instance. If you use a grammar checker, accept the suggestions that make sense, but consider why the suggestions came up.

Tip: Proofreading requires patience; it is very easy to read past a mistake. Set your paper aside for at least a few hours, if not a day or more, so your mind will rest. Some professional proofreaders read a text backward so they can concentrate on spelling and punctuation. Another helpful technique is to slowly read a paper aloud, paying attention to every word, letter, and punctuation mark.

If you need additional proofreading help, ask a reliable friend, classmate, or peer tutor to make a final pass on your paper to look for anything you missed.

Your finished assignment should be properly formatted, following the style required of you. Formatting includes the style of the title, margin size, page number placement, location of the writer’s name, and other factors. Your instructor or department may require a specific style to be used. The requirements may be more detailed and rigid for research projects and term papers, which often observe the American Psychological Association (APA) style guide, especially when citations of sources are included.

To ensure the format is correct and follows any specific instructions, make a final check before you submit an assignment.

Self-Practice Exercise 12.10

With the help of Checklist 12.4, edit and proofread your essay.

Checking Citations and Formatting

When editing a research paper, it is also important to check that you have cited sources properly and formatted your document according to the specified guidelines. There are two reasons for this. First, citing sources correctly ensures that you give proper credit to other people for ideas and information that helped you in your work. Second, using correct formatting establishes your paper as one student’s contribution to the work developed by and for a larger academic community. Increasingly, American Psychological Association (APA) style guidelines are the standard for many academic fields. Use Checklist 12.5: Citations and Formatting to help.

Checklist 12.5 : Citations and Formatting

H5P:  Citation and Formatting

Reread your paper and check whether you have achieved the following goals in working towards proper citation and formatting.

• Each in-text citation includes the source author’s name (or, where applicable, the organization name or source title) and year of publication. I have used the correct format of in text and parenthetical citations.
• Within the body of my paper, each fact or idea taken from a source is credited to the correct source.
• My paper includes a running head.
• Each source cited in the body of my paper has a corresponding entry in the references section of my paper.
• My references section includes a heading and double-spaced alphabetized entries.
• Each entry in my references section is indented on the second line and all subsequent lines.
• The margins of my paper are set at one inch. Text is double spaced and set in a standard 12-point font.
• My paper includes a title page.
• Each entry in my references section includes all the necessary information for that source type, in the correct sequence and format.

For detailed guidelines on APA citation and formatting, see  Chapter 9: Citations and Referencing .

Writing at Work

Following APA citation and formatting guidelines may require time and effort. However, it is good practice for learning how to follow accepted conventions in any professional field. Many large corporations create a style manual with guidelines for editing and formatting documents produced by that corporation. Employees follow the style manual when creating internal documents and documents for publication.

During the process of revising and editing, Jorge made changes in the content and style of his paper. He also gave the paper a final review to check for overall correctness and, particularly, correct APA citations and formatting. Read the final draft of his paper: Beyond the Hype: Evaluating Low-Carb Diets .

With the help of Checklist 12.5, edit and proofread your essay.

Although you probably do not want to look at your paper again before you submit it to your instructor, take the time to do a final check. Since you have already worked through all of the checklists above focusing on certain aspects at one time, working through one final checklist should confirm you have written a strong, persuasive essay and that everything is the way you want it to be. As extra insurance you have produced a strong paper, you may even want someone else to double-check your essay using Checklist 12.6: Final Revision . Then you can compare to see how your perceptions of your paper match those of someone else, essentially having that person act as the one who will be grading your paper.

Checklist 12.6: Final Revision

H5P: Final Revision

Although you probably do not want to look at your paper again before you submit it to your instructor, take the time to do a final check. Since you have already worked through all of the checklists above focusing on certain aspects at one time, working through one final checklist should confirm you have written a strong, persuasive essay and that everything is the way you want it to be. As extra insurance you have produced a strong paper, you may even want someone else to double-check your essay using Checklist 12.6: Final Revision. Then you can compare to see how your perceptions of your paper match those of someone else, essentially having that person act as the one who will be grading your paper.

Reread your paper and use the list below to check your organization .

• Are your paragraphs organized in a logical manner?
• Focus: Have you clearly stated your thesis (your controlling idea) in the first paragraph?
• Check whether your paragraphs are organized according to a specific pattern.
• Unity: Write your opening and closing paragraphs and place each topic sentence in between. You should have a “mini essay”
• with several different main points supporting your thesis.
• Have you provided a comprehensive conclusion to your essay? Does it summarize your main points (using different words)?
• Do you show you understand the assignment: purpose, audience, and genre?
• Does your thesis statement catch the reader’s attention?
• Does each topic sentence (per paragraph) logically follow the one preceding it?
• Do you have several points to support your thesis?
• Are your paragraphs organized in the best way to support your thesis?

Reread your paper and use the list below to check your paragraphs and sentences .

• Does each sentence logically follow the preceding one?
• Are there several sentences giving details, facts, quotes, reasons, and arguments in each paragraph?
• Is each supporting detail specific, concrete, and relevant to the topic sentence?
• Have you used transitional words to help the reader follow your thoughts?
• Does each paragraph have only one main point?
• Does your essay have an appropriate tone and point of view?
• Does each paragraph have main points and supporting details?
• Is each sentence is relevant to the main point of the paragraph?
• Is your approach or pattern used to develop your paragraph’s main point followed?
• Are your paragraphs all an appropriate length?

Reread your paper and use the list below to check your sentences and usage .

• Verb tenses are consistent.
• Weak adverbs (may be) are replaced with strong verbs (is).
• Pronoun referents are clear.
• Wordiness has been eliminated.
• Subject and verbs agree.
• Subjects are person are consistent.
• Sentence structure is varied.
• Repetition has been eliminated.
• Fragments, splices, and run-on sentences have been revised.
• Each sentence has a subject and a verb.
• Lists are written in parallel.
• Wordiness has been corrected.
• All verbs are active.
• Modifiers have been checked for clarity.

Reread your paper and use the list below to check your documentation .

• Reference section is complete.
• All references are documented.
• In-text citations are formatted correctly.
• In-text citations are present for every reference.

Reread your paper and use the list below to check your mechanics .

• All spelling and typographical errors have been corrected.
• All words and sentences are punctuated according to common usage.

Reread your paper and use the list below to check your content .

• I have provided enough background information. The details I have provided are relevant and necessary.
• I believe what I have written.
• My controlling idea and the development of my argument make sense.
• I have primarily used paraphrasing (not direct quotation).

You should now be confident you have produced a strong argument that is wonderfully constructed and that you will be able to persuade your audience that your points and point of view are valid.

Key Takeaways

• During revising, you add, cut, move, or change information in order to improve content.
• During editing, you take a second look at the words and sentences you used to express your ideas and fix any problems in grammar, punctuation, and sentence structure.
• Remember to budget time for careful editing and proofreading. Use all available resources, including editing checklists, peer editing, and your institution’s writing lab, to improve your editing skills.
• Organization in a research paper means that the argument proceeds logically from the introduction to the body to the conclusion. It flows logically from one point to the next. When revising a research paper, evaluate the organization of the paper as a whole and the organization of individual paragraphs.
• In a cohesive research paper, the elements of the paper work together smoothly and naturally. When revising a research paper, evaluate its cohesion. In particular, check that information from research is smoothly integrated with your ideas.
• An effective research paper uses a style and tone that are appropriately academic and serious. When revising a research paper, check that the style and tone are consistent throughout.
• Editing a research paper involves checking for errors in grammar, mechanics, punctuation, usage, spelling, citations, and formatting.

Writing for Success - 1st Canadian H5P Edition Copyright © 2021 by Tara Horkoff is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

Share This Book

Revising Drafts

Rewriting is the essence of writing well—where the game is won or lost. —William Zinsser

What this handout is about

This handout will motivate you to revise your drafts and give you strategies to revise effectively.

What does it mean to revise?

Revision literally means to “see again,” to look at something from a fresh, critical perspective. It is an ongoing process of rethinking the paper: reconsidering your arguments, reviewing your evidence, refining your purpose, reorganizing your presentation, reviving stale prose.

But I thought revision was just fixing the commas and spelling

Nope. That’s called proofreading. It’s an important step before turning your paper in, but if your ideas are predictable, your thesis is weak, and your organization is a mess, then proofreading will just be putting a band-aid on a bullet wound. When you finish revising, that’s the time to proofread. For more information on the subject, see our handout on proofreading .

How about if I just reword things: look for better words, avoid repetition, etc.? Is that revision?

Well, that’s a part of revision called editing. It’s another important final step in polishing your work. But if you haven’t thought through your ideas, then rephrasing them won’t make any difference.

Why is revision important?

Writing is a process of discovery, and you don’t always produce your best stuff when you first get started. So revision is a chance for you to look critically at what you have written to see:

• if it’s really worth saying,
• if it says what you wanted to say, and
• if a reader will understand what you’re saying.

The process

What steps should i use when i begin to revise.

Here are several things to do. But don’t try them all at one time. Instead, focus on two or three main areas during each revision session:

• Wait awhile after you’ve finished a draft before looking at it again. The Roman poet Horace thought one should wait nine years, but that’s a bit much. A day—a few hours even—will work. When you do return to the draft, be honest with yourself, and don’t be lazy. Ask yourself what you really think about the paper.
• As The Scott, Foresman Handbook for Writers puts it, “THINK BIG, don’t tinker” (61). At this stage, you should be concerned with the large issues in the paper, not the commas.
• Check the focus of the paper: Is it appropriate to the assignment? Is the topic too big or too narrow? Do you stay on track through the entire paper?
• Think honestly about your thesis: Do you still agree with it? Should it be modified in light of something you discovered as you wrote the paper? Does it make a sophisticated, provocative point, or does it just say what anyone could say if given the same topic? Does your thesis generalize instead of taking a specific position? Should it be changed altogether? For more information visit our handout on thesis statements .
• Think about your purpose in writing: Does your introduction state clearly what you intend to do? Will your aims be clear to your readers?

What are some other steps I should consider in later stages of the revision process?

• Examine the balance within your paper: Are some parts out of proportion with others? Do you spend too much time on one trivial point and neglect a more important point? Do you give lots of detail early on and then let your points get thinner by the end?
• Check that you have kept your promises to your readers: Does your paper follow through on what the thesis promises? Do you support all the claims in your thesis? Are the tone and formality of the language appropriate for your audience?
• Check the organization: Does your paper follow a pattern that makes sense? Do the transitions move your readers smoothly from one point to the next? Do the topic sentences of each paragraph appropriately introduce what that paragraph is about? Would your paper work better if you moved some things around? For more information visit our handout on reorganizing drafts.
• Check your information: Are all your facts accurate? Are any of your statements misleading? Have you provided enough detail to satisfy readers’ curiosity? Have you cited all your information appropriately?
• Check your conclusion: Does the last paragraph tie the paper together smoothly and end on a stimulating note, or does the paper just die a slow, redundant, lame, or abrupt death?

Whoa! I thought I could just revise in a few minutes

Sorry. You may want to start working on your next paper early so that you have plenty of time for revising. That way you can give yourself some time to come back to look at what you’ve written with a fresh pair of eyes. It’s amazing how something that sounded brilliant the moment you wrote it can prove to be less-than-brilliant when you give it a chance to incubate.

But I don’t want to rewrite my whole paper!

Revision doesn’t necessarily mean rewriting the whole paper. Sometimes it means revising the thesis to match what you’ve discovered while writing. Sometimes it means coming up with stronger arguments to defend your position, or coming up with more vivid examples to illustrate your points. Sometimes it means shifting the order of your paper to help the reader follow your argument, or to change the emphasis of your points. Sometimes it means adding or deleting material for balance or emphasis. And then, sadly, sometimes revision does mean trashing your first draft and starting from scratch. Better that than having the teacher trash your final paper.

But I work so hard on what I write that I can’t afford to throw any of it away

If you want to be a polished writer, then you will eventually find out that you can’t afford NOT to throw stuff away. As writers, we often produce lots of material that needs to be tossed. The idea or metaphor or paragraph that I think is most wonderful and brilliant is often the very thing that confuses my reader or ruins the tone of my piece or interrupts the flow of my argument.Writers must be willing to sacrifice their favorite bits of writing for the good of the piece as a whole. In order to trim things down, though, you first have to have plenty of material on the page. One trick is not to hinder yourself while you are composing the first draft because the more you produce, the more you will have to work with when cutting time comes.

But sometimes I revise as I go

That’s OK. Since writing is a circular process, you don’t do everything in some specific order. Sometimes you write something and then tinker with it before moving on. But be warned: there are two potential problems with revising as you go. One is that if you revise only as you go along, you never get to think of the big picture. The key is still to give yourself enough time to look at the essay as a whole once you’ve finished. Another danger to revising as you go is that you may short-circuit your creativity. If you spend too much time tinkering with what is on the page, you may lose some of what hasn’t yet made it to the page. Here’s a tip: Don’t proofread as you go. You may waste time correcting the commas in a sentence that may end up being cut anyway.

How do I go about the process of revising? Any tips?

• Work from a printed copy; it’s easier on the eyes. Also, problems that seem invisible on the screen somehow tend to show up better on paper.
• Another tip is to read the paper out loud. That’s one way to see how well things flow.
• Remember all those questions listed above? Don’t try to tackle all of them in one draft. Pick a few “agendas” for each draft so that you won’t go mad trying to see, all at once, if you’ve done everything.
• Ask lots of questions and don’t flinch from answering them truthfully. For example, ask if there are opposing viewpoints that you haven’t considered yet.

Whenever I revise, I just make things worse. I do my best work without revising

That’s a common misconception that sometimes arises from fear, sometimes from laziness. The truth is, though, that except for those rare moments of inspiration or genius when the perfect ideas expressed in the perfect words in the perfect order flow gracefully and effortlessly from the mind, all experienced writers revise their work. I wrote six drafts of this handout. Hemingway rewrote the last page of A Farewell to Arms thirty-nine times. If you’re still not convinced, re-read some of your old papers. How do they sound now? What would you revise if you had a chance?

What can get in the way of good revision strategies?

Don’t fall in love with what you have written. If you do, you will be hesitant to change it even if you know it’s not great. Start out with a working thesis, and don’t act like you’re married to it. Instead, act like you’re dating it, seeing if you’re compatible, finding out what it’s like from day to day. If a better thesis comes along, let go of the old one. Also, don’t think of revision as just rewording. It is a chance to look at the entire paper, not just isolated words and sentences.

What happens if I find that I no longer agree with my own point?

If you take revision seriously, sometimes the process will lead you to questions you cannot answer, objections or exceptions to your thesis, cases that don’t fit, loose ends or contradictions that just won’t go away. If this happens (and it will if you think long enough), then you have several choices. You could choose to ignore the loose ends and hope your reader doesn’t notice them, but that’s risky. You could change your thesis completely to fit your new understanding of the issue, or you could adjust your thesis slightly to accommodate the new ideas. Or you could simply acknowledge the contradictions and show why your main point still holds up in spite of them. Most readers know there are no easy answers, so they may be annoyed if you give them a thesis and try to claim that it is always true with no exceptions no matter what.

How do I get really good at revising?

The same way you get really good at golf, piano, or a video game—do it often. Take revision seriously, be disciplined, and set high standards for yourself. Here are three more tips:

• The more you produce, the more you can cut.
• The more you can imagine yourself as a reader looking at this for the first time, the easier it will be to spot potential problems.
• The more you demand of yourself in terms of clarity and elegance, the more clear and elegant your writing will be.

How do I revise at the sentence level?

Read your paper out loud, sentence by sentence, and follow Peter Elbow’s advice: “Look for places where you stumble or get lost in the middle of a sentence. These are obvious awkwardness’s that need fixing. Look for places where you get distracted or even bored—where you cannot concentrate. These are places where you probably lost focus or concentration in your writing. Cut through the extra words or vagueness or digression; get back to the energy. Listen even for the tiniest jerk or stumble in your reading, the tiniest lessening of your energy or focus or concentration as you say the words . . . A sentence should be alive” (Writing with Power 135).

Practical advice for ensuring that your sentences are alive:

• Use forceful verbs—replace long verb phrases with a more specific verb. For example, replace “She argues for the importance of the idea” with “She defends the idea.”
• Look for places where you’ve used the same word or phrase twice or more in consecutive sentences and look for alternative ways to say the same thing OR for ways to combine the two sentences.
• Cut as many prepositional phrases as you can without losing your meaning. For instance, the following sentence, “There are several examples of the issue of integrity in Huck Finn,” would be much better this way, “Huck Finn repeatedly addresses the issue of integrity.”
• Check your sentence variety. If more than two sentences in a row start the same way (with a subject followed by a verb, for example), then try using a different sentence pattern.
• Aim for precision in word choice. Don’t settle for the best word you can think of at the moment—use a thesaurus (along with a dictionary) to search for the word that says exactly what you want to say.
• Look for sentences that start with “It is” or “There are” and see if you can revise them to be more active and engaging.
• For more information, please visit our handouts on word choice and style .

How can technology help?

Need some help revising? Take advantage of the revision and versioning features available in modern word processors.

Track your changes. Most word processors and writing tools include a feature that allows you to keep your changes visible until you’re ready to accept them. Using “Track Changes” mode in Word or “Suggesting” mode in Google Docs, for example, allows you to make changes without committing to them.

Compare drafts. Tools that allow you to compare multiple drafts give you the chance to visually track changes over time. Try “File History” or “Compare Documents” modes in Google Doc, Word, and Scrivener to retrieve old drafts, identify changes you’ve made over time, or help you keep a bigger picture in mind as you revise.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Anson, Chris M., and Robert A. Schwegler. 2010. The Longman Handbook for Writers and Readers , 6th ed. New York: Longman.

Elbow, Peter. 1998. Writing With Power: Techniques for Mastering the Writing Process . New York: Oxford University Press.

Lanham, Richard A. 2006. Revising Prose , 5th ed. New York: Pearson Longman.

Lunsford, Andrea A. 2015. The St. Martin’s Handbook , 8th ed. Boston: Bedford/St Martin’s.

Ruszkiewicz, John J., Christy Friend, Daniel Seward, and Maxine Hairston. 2010. The Scott, Foresman Handbook for Writers , 9th ed. Boston: Pearson Education.

Zinsser, William. 2001. On Writing Well: The Classic Guide to Writing Nonfiction , 6th ed. New York: Quill.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

Revision and Editing Checklist for a Narrative Essay

Emma Kim / Getty Images

• Writing Essays
• Writing Research Papers
• English Grammar
• Ph.D., Rhetoric and English, University of Georgia
• M.A., Modern English and American Literature, University of Leicester
• B.A., English, State University of New York

After you have completed one or more drafts of your narrative essay , use the following checklist as a revision and editing guide to prepare the final version of your composition.

• In your introduction, have you clearly identified the experience you are about to relate?
• In the opening sentences of your essay, have you provided the kinds of details that will evoke your readers' interest in the topic?
• Have you clearly explained who was involved and when and where the incident occurred?
• Have you organized the sequence of events in chronological order?
• Have you focused your essay by eliminating unnecessary or repetitious information?
• Have you used precise descriptive details to make your narrative interesting and convincing?
• Have you used dialogue to report important conversations?
• Have you used clear transitions (in particular, time signals) to tie your points together and guide your readers from one point to the next?
• In your conclusion, have you clearly explained the particular significance of the experience you have related to the essay?
• Are the sentences throughout your essay clear and direct as well as varied in length and structure? Could any sentences be improved by combining or restructuring them?
• Are the words in your essay consistently clear and precise? Does the essay maintain a consistent tone ?
• Have you read the essay aloud, proofreading carefully?
• An Essay Revision Checklist
• A Look at What Different Editors Do in the Newsroom
• Compose a Narrative Essay or Personal Statement
• Self-Evaluation of Essays
• How to Write a Narrative Essay or Speech (With Topic Ideas)
• How to Write a Descriptive Paragraph
• 501 Topic Suggestions for Writing Essays and Speeches
• Research Paper Writing Checklist
• How to Write a Great Process Essay
• Essay Assignment: Descriptive and Informative Profile
• How to Use Anecdotes to Nail Your Next Speech
• What Is an Autobiography?
• List of Topics for How-to Essays
• How to Write a Personal Narrative
• Evaluate This Student Essay: Why I Hate Mathematics
• Cause and Effect Essay Topics

Chapter 3: The Writing Process, Composing, and Revising

3.7 Proof-Reading and Editing Your Final Draft

Sarah M. Lacy and Emilie Zickel

You have drafted, received feedback, revised, redrafted, received more feedback, revised, redrafted…and now you are ready to polish the paper up and hand it in.

To help you engage with this step, consider using a variety of the following strategies:

Proof-Reading and Editing Strategies

• This strategy is always important to complete, as it requires intense analysis of your paper and prose. Use any rhetorically-based reading skills you have learned and apply these to this close read.
• Be careful not to only rely on this tactic. It can be very easy to accidentally overlook an issue if you are only reading the essay in one way.  Make sure to use this strategy in conjunction with any of these other options.
• This strategy is specifically helpful when checking the flow of your sources once integrated into your own work. By reading aloud, you can hear how you have synthesized the sources amongst your own work, allowing you to check that there is no break in the narrative.
• Reading aloud also forces you to experience your writing in a different medium; in so doing, many structural and word choice issues can become clear, among others.
• What this means is that you start reading over your essay in the middle of the essay, rather than always from the beginning.
• Reading an essay out of order can help your mind experience each part of the essay in a new way, keeping you from becoming tired during a read though.
• Only working on an assignment through one medium (a computer screen, tablet, etc.) can cause your eyes to gloss over the same error over and over again. By printing out your work, you are allowing yourself a chance to physically see your work, which often leads to the recognition of additional errors.
• Sometimes the best move is to give yourself a day or two away from your paper and then come back to it with fresh eyes. Doing so will allow you to gain some perspective on your topic and some psychological distance from your work.
• Note that this means you will need to give yourself plenty of time before the paper is due.

In addition to practicing proof-reading and editing strategies, it is also a good idea to create a checklist of common errors that many writers make. Below is a general checklist for the final editing stage of a paper. Any assignment will have additional specific requirements, and those should be found on the assignment sheet. What follows is a general checklist for ensuring general submission readiness:

Final Editing Checklist

• Is your paper laid out in the formatting that the assignment requires? (MLA, APA, CMS, etc). If you are not sure of how to meet the formatting guidelines, Google can help! There is a plethora of information out there about how to format documents, and image searches can give you a visual example.
• Almost all of the papers that you write in college will require a double spacing throughout. Have you checked to be sure that your paper is double spaced without any additional spaces after the header, the title, or any body paragraph?
• Indenting a new paragraph is a rhetorical move that signals to the reader that you are beginning a new idea in a new paragraph. You can hit tab at the beginning of each paragraph to indent.
• Is your thesis at the end of the Intro section? Does it directly respond to the assignment question?
• Have you used transitional phrases at the beginning of new body paragraphs (except for the very first paragraph to follow the intro) to help guide the reader from one idea to the next?
• Are you carefully introducing all source material that you have quoted, paraphrased, or summarized ? When you cite, are your citations formatted according to the style guide required by the assignment?
• Even if you have used only one source in the paper, you must include a Works Cited page. Is your Works Cited in alphabetical order by the first letter in the work that you are referencing? Is the Works Cited formatted according to what the assignment requires(MLA, APA, CMS, etc)?
• Have you gone through the essay to ensure that you’ve corrected spelling or wording errors?

1st Edition: A Guide to Rhetoric, Genre, and Success in First-Year Writing (No Longer Updated) by Sarah M. Lacy and Emilie Zickel is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

Feedback/Errata

Comments are closed.

Final Draft Checklist

Your final draft is worth 500 points. Therefore, it is in your best interest that you have everything that I am looking for in a research paper. Please submit your final draft to turnitin.com by 11:59PM on Thursday, March 24, 2011. Print out a hardcopy to submit for Friday.

Make sure you have the following:

1. Length – 1000 to 2000 words a. Formatted according to MLA style: b. 1-inch margins all around. c. Double spaced (including heading!) d. Title without any bolding, italics, underlining? e. Heading with name, date, teacher and period? f. Header with last name and page number on all pages after the first? g. Times New Roman regular font in 12 point throughout.

2. Include the Works Cited page: please make the necessary corrections from your Works Cited/Annotated Bibliography submission a. Always start with the author- [Last, First] and alphabetize your sources by the author’s last name. b. Write the title of the source—make sure to use quotes and italicizing correctly. Also list the title of the larger source that it came from if applicable (like a scholarly article or book). c. Then you will need to consult the MLA rules for your particular type of source. You can use the citations from SIRS ProQuest, just make sure that everything is correct. d. Each entry should be typed in 12 point Times New Roman Font double-spaced—just like the rest of your essay. It also requires a hanging indent. e. Entries should be alphabetized and it should be its own page at the end of the essay. f. Indent (hanging indent) for second and third lines. *See http://owl.english.purdue.edu/owl/section/2/11/ for more information. The information will be on the left hand side for you browse.

3. Include In-text citations and signal phrases (see notes). a. at the end of quotes or paraphrased or summarized information, you need to include a citation b. If there is an author, put only the last name in parentheses and page number. If there is no page number, then don’t put one! c. If there is no author, put the title and page number. If it is a newspaper/magazine article, place the title in quotes. If it is a book title, place the title in italics or underline (but not both!). If there is no page number, then don’t put one!

4. Include signal phrases: embed/introduce your quotes instead of just putting a quote in your essay.

Signal phrases often incorporate verbs or verb phrases. The verb needs to fit the context, such as whether the source; claims, argues, observes, concludes, refutes, or states. A list of verbs follows to assist you with thinking about possibilities for your won writing; should you use any of these words, be sure your selection fits the context. Some Verbs to Use in Signal Phrases

Acknowledges Defines Points out Adds Delineates Posits Admits Denies Presents Advances Discloses Proposes Affirms Discounts Purports Agrees Disputes Reasons Alludes Documents Recounts Argues Explains Reflects Asserts Expresses Refutes Attests Extrapolates Reiterates Characterizes Grants Relates Chronicles Highlights Remarks Claims Hypothesizes Replies Comments Illustrates Reports Compares Implies Responds Concludes Indicates Reveals Concurs Insists States Confirms Maintains Submits Contends Narrates Suggests Contrasts Negates Supports Creates Notes Theorizes Declares Observes Writes Emphasizes Refers Verifies

5. Include one of the following: Visual, Graph, Table, Illustration, Photograph or Other Visual Text To Be Used as Part of Your Evidence and EXPLAIN how this supports your evidence.

6. Delete all the “I” (I believe, I think, etc).

7. Change all the contractions (don’t  do not).

8. Did you include a rhetorical device? a. Focus on logical appeal b. Emotional (pathos) and ethical (ethos) appeal c. Repetition of main idea d. Anaphora (repetition of a sequence of words at the beginning of successive clauses) e. Parallelism f. Syntax g. Rhetorical question h. Figurative language (e.g. metaphor, simile)