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Sample Cover Letter for Any Job Application

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This free sample cover letter for job applications is ready to download in Word format. A well-written cover letter introduces you to potential employers, providing a glimpse into your personality, skills, and qualifications. This template helps you do that and more. Download it now!

• File format:  Word (Microsoft)
• File size:  79 KB
• Ready-to-use:  fast, easy, and free

According to a recent survey, 83% of recruiters agree that a cover letter with your job application is crucial even today. This official document should not be viewed as an obligation , but rather as a chance to showcase your candidacy to the hiring team.

If you’ve never included a cover letter with your job applications, you should start doing it now.

Here’s a step-by-step guide to writing a persuasive cover letter for job application . Keep reading, as we’ve also included a job application cover letter template to make it easy for you to get started.

Cover Letter example for Job Application (Text Format)

Full Name Address Phone Number Email Address

Hiring Manager’s Full Name Job Title Company Name Company Address

To: Hiring Manager Full Name, Date

Dear Mr./Ms./Mx. Hiring Manager Last Name,

I am writing to express my sincere interest in the (Job Title) position at (Company Name), as posted on (platform where you found the job posting). Qualified with a Bachelor’s degree in (your field) and 6 years of hands-on experience, I am confident that I can positively contribute to your team and drive exceptional results.

In my previous role at (Previous Company), I successfully (mention a key achievement or responsibility relevant to the job you’re applying for).

Furthermore, my (X) years tenure at (Previous Company) has equipped me with a comprehensive understanding of (Industry/Field) best practices. Throughout this remarkable journey, I showcased my strategic thinking and the ability to deliver concrete results by leveraging strong analytical and problem-solving skills.

In terms of soft skills, my excellent communication and interpersonal abilities have fostered positive working relationships with colleagues and clients alike. My adaptability and resilience have been crucial in navigating complex projects and overcoming challenges, ensuring successful outcomes. Additionally, I am proficient in using (Software or tools), enhancing my efficiency and productivity.

I am excited about the opportunity to bring my skills and experience to (Company Name) and contribute to the continued success of your team. Thank you for considering my application. I look forward to the possibility of discussing further how my qualifications align with the needs of your organization.

Please feel free to contact me at (your phone number) or (your email address) to schedule a convenient time for an interview.

Sincerely, Leah Richards

6 Steps To Crafting a Winning Cover Letter for Job Application

Recruiters are busy individuals, so they appreciate cover letters that are clear , structured, and, of course, purposeful. To ensure your application doesn’t end up in the reject pile, follow the steps below to craft a winning cover letter for job application:

1. Research the job you are applying for

Before you begin your job application cover letter, research the company or industry you are applying to. Every job has different requirements; to get noticed by recruiters, it’s crucial to comply with those conditions .

Here are a few things you need to research before starting with your job application cover letter:

• Job requirements : Read the job description to understand what recruiters seek. Highlight the essential skills or qualities so you can later integrate them into your cover letter.
• Know the company you’re applying to : Skim through the firm’s website to learn about its long-term goals and culture. If the organization you’re applying to lacks social media handles, you can inquire about them with your friends or colleagues as well.
• Identify the hiring manager’s name : Addressing the recruiters by their full name indicates that you have invested time to find out who will read your cover letter. To discover the hiring manager’s name, you can refer to the job description, search the company on LinkedIn, or even explore the company’s website.

2. Outline sections of your cover letter for job application

Breaking down your cover letter into sections makes it easier for recruiters to follow . It minimizes confusion and lets them quickly locate key information, such as your qualifications, experiences, and goals.

A compelling cover letter for job application would typically contain several sections, including:

• Comprehensive header containing your and the employer’s contact information.
• Formal salutations or greetings.
• Catchy introductory paragraph.
• Middle body: containing qualifications, skills, and experiences.
• Closing paragraph: to thank the recruiter for their time.

3. Sell your abilities in your job application cover letter

When showcasing your skills in a cover letter, it’s crucial to go beyond mere statements and provide concrete evidence to demonstrate your abilities.

An effective approach is identifying the key skills mentioned in the job description. Additionally, select specific examples from your previous experiences that align with the identified accomplishments to strengthen your stance. You can draw on instances from your previous jobs, academic projects, or even extracurricular activities.

Moreover, if you aim to add credibility to your achievements, consider quantifying them . For instance, if you improved a process, mention the percentage of improvement.

Here’s an excellent example of how to utilize the above teachings in a job application cover letter:

“ In my previous role, I spearheaded weekly team meetings, improving communication flow and collaboration among team members. This resulted in a 20% increase in project efficiency, showcasing my ability to convey complex ideas in a clear and concise manner. “

4. Mention your hard and soft skills

Your skills are valuable assets that set you apart from other candidates . Incorporating your expertise into your cover letter clearly demonstrates how you can contribute to the company’s success.

A persuasive job application cover letter example will have the below essential technical skills:

• Proficiency in programming languages.
• Data analysis.
• Know-how of Microsoft Word Suite.
• Graphic Designing.

In addition to hard skills, your soft skills also play a significant role in conveying your effectiveness in the workplace to recruiters.

As you craft your job application cover letter, consider emphasizing the following soft skills:

• Ability to convey information clearly, both verbally and in writing.
• Open to collaborating with others to achieve common goals.
• Flexible and open to change in the working environment.
• Capability to identify challenges and develop practical solutions.

5. Prove your enthusiasm to the employers

Highlighting your accomplishments and skills is crucial for a job-winning cover letter . However, another critical element in establishing credibility is expressing enthusiasm to potential employers using impactful action words.

Clearly state why you are excited about the role. Is it the chance to work with a talented team or the alignment between your skills and the job requirements? Be specific .

Here’s an example to make it more clear:

“I am genuinely excited about the prospect of contributing my skills and passion to ABC Company. I am confident that my software development and my enthusiasm for driving innovative solutions make me an ideal fit for your team.”

Moreover, you can also mention specific achievements or projects of the company that inspire you. This demonstrates that you’ve researched and are genuinely interested in the organization.

For instance, you can add:

“ The innovative projects undertaken by ABC Company, particularly the groundbreaking development of the XYZ platform, resonate deeply with my career aspirations. “

6. Close your job application cover letter with the appropriate CTA

Ending your cover letter with a compelling Call to Action (CTA) is crucial in expressing your eagerness for further discussion. Consider the following steps when crafting the ending paragraph of your job application cover letter:

• Express gratitude : Start by thanking the recruiter for their time and consideration. A simple “ Thank you for your consideration ” is a polite way to express appreciation.
• Restate your interest : Remind the recruiters that you’re genuinely interested in the job by highlighting how your skills align with what they seek.
• Showcase eagerness to discuss things further : Clearly express your readiness to discuss your qualifications and skills by providing your contact information.

For instance, you can mention:

“I am eager to further discuss how my skills and experiences align with (Company Name)’s goals. Please feel free to contact me at [your phone number] or [your email address] to schedule a convenient time for an interview.”

• Conclude with a formal sign-off : Finally, conclude your job application cover letter with a formal salutation such as “ Sincerely, ” followed by your full name.

Job Resume Template

Cover Letter for Job Application Key Takeaways

• Research the company you’re applying to before crafting your cover letter.
• Divide your cover letter into five sections: header, salutation, introductory and middle paragraph, and closing body.
• Instead of mentioning your abilities, sell them to the recruiters using compelling words .
• Constantly restate your enthusiasm for the role throughout your job application cover letter.
• Conclude your cover letter by thanking the hiring manager and providing your contact information for further discussions .

Free Resume Templates to Download in Word

Cover Letter Templates you Download with One Click

We don’t want your email, have you pay, or fool you.

Microsoft Word Cover Letter Templates

Thesee free Word cover letters formats by Microsoft . They are freely editable to your liking. These formats work best in the newer versions of Word. Most of these templates are fully editable to your liking. Color, format and all the content, edit to make your own stunning cover letters! For free, with direct downloads.

Classey Casey

Clean Green

Edgy Edward

Geometric 1

Geometric 2

Jack Wilson

Download them directly with one click. The formats might not be compatible or work optimal with older verions of MS Word.

Little Grey

Retro Ricky 1

Retro Ricky 2

Retro Ricky 3

Simply Good

We earn by promoting  resume.io’s cover letter generator, which is completely free, always. If you later become a paying subscriber to their resume builder tool, we earn a commission, at no cost to you.

Google Doc Cover Letter Templates

Swiss Template

Spearmint Template

Modern Template

Minimal Template

Free cover letter templates.

These cover letters have been made with the, absolutely free, cover letter tool (AI-assisted) from  Resume.io .

Here you can download the Pdf- & JPEG files, but with the tool, also in Word format, so you can keep editing them yourself.

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Use the cover letter builder tool and make matching resume’s. Fill in and download yours. Easy does it.

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How to end a cover letter.

A few good and quick tips on how to end your cover letter strong and convincing.

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Modern cover letter templates

Take a fresh approach with our stylish, modern cover letter templates perfectly designed to give you the edge in innovative industries.

Reviewed by the community. Trusted by professionals

A modern cover letter template to make a strong impression.

From tech and IT to marketing and start-ups, there are dozens of jobs and industries where a standard cover letter just won’t cut it. That’s why we’ve created this collection of modern cover letter templates that exude confidence and style. 

To make the most out of your modern cover letter template, make sure to keep your writing concise and energetic. Strong action verbs and specific examples will work together with a bold template to ensure your cover letter stands out no matter how large the application pool. Check out this general guide for even more tips on writing a great cover letter.

In today’s job market, hiring managers are looking for candidates with fresh ideas who aren’t afraid to be themselves. By picking a modern cover letter template, you can rest assured that your visuals are just as bold as your personality and experience.

When to pick a modern job application letter template

There are a few key indicators that a modern job application letter template is the right choice. Does your potential employer value unique perspectives and originality? Are their offices filled with bold colors, sleek furniture and a general youthful vibe? These are good signs that a modern template will work well for this particular position or workplace. Even if you don’t have any inside knowledge of the company you’re applying to, you can use their website to get a feel for their branding and image to decide if a modern application letter template is right for you.

To get the most out of your modern job application letter template, make sure to match it with a modern resume template. You can browse our collection here .

A modern job application letter template can also work well for freelancers and entrepreneurs. These templates are all about achieving the balance between professionalism and personal style, which makes them some of the most versatile in our collection.

Top 5 why choose a modern cover letter for a resume

• Your industry or position requires a nontraditional approach
• You want your application to stand out in a big way
• You’re looking for a balance of professionalism and bold design
• You want to freshen up a previous cover letter
• You want to present yourself as a forward-thinking candidate

What makes a modern application letter

Although a modern template is a great starting point, you’ll need to embody the values of a modern application letter in both your visuals and your writing if you want to land a job in an innovative industry. Often, these positions are great for recent grads or early career professionals, but they can also lend themselves to candidates with years of expertise. The trick is to highlight how and why you’ve stayed at the forefront of your field, paying attention to new developments and trends.

Modern professionals know the best practices of traditional workplaces, but they’re not scared to change with the times. When writing a modern application letter, don’t be afraid to highlight moments when you thought outside the box or times when you created new initiatives and took a risk that led to positive results.

Free modern cover letter template – download as PDF or Word file

With Resume.io, you can pick a cover letter that’s stylish, professional and just right for your needs – but the best part? It’s free. Choose whether you’d like to download it as a PDF, Word file or even in Google Docs to make the most of your template in whichever platform you prefer.

The job search can be stressful. Our free modern cover letter template is designed to simplify the process and allow you to focus on showing off your best attributes without worrying about the visuals. With our free modern cover letter template you can rest assured you’re getting the perfect balance of attractive and functional design.

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Land the job with cover letter templates

Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

Download free cover letter templates

Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

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Job Application Cover Letter

8+ Sample Job Application Forms - Free, Sample , Example, Format

Sample cover letter example - 12+ free documents in pdf, doc, 8+ sample letters of application - 8+ free documents in pdf, doc.

Download Job Application Cover Letter Bundle

What is Job Application Cover Letter?

A Job Application Cover Letter is a personalized document sent alongside your resume to provide additional information on your skills and experience. It’s your opportunity to explain to potential employers why you are the ideal candidate for the job, showcasing your personality and demonstrating how your qualifications make you a perfect fit for the position.

Job Application Cover Letter Format

Introduction.

Begin with a greeting to the hiring manager. Mention the job title you are applying for and where you found the job listing.

Why You’re a Good Fit for the Job

Explain why your skills, experience, and qualifications make you the ideal candidate for the position. Use specific examples to highlight your achievements.

Why You’re Interested in the Job and the Company

Express your enthusiasm for the role and the company. Mention any research you’ve done about the company and how you see yourself contributing.

Conclude by thanking the hiring manager for considering your application and expressing your hope for an interview.

End with a professional closing and your name.

Cover Letter Sample for Job Application in Word

PDF Word Google Docs

Access professional templates that streamline the Letter of Application Form process. Tailor our Word samples to reflect your achievements and skills, setting a solid first impression with hiring managers.

Job Application Cover Letter for Internship

Craft a compelling Cover Letter for Internship by emphasizing your enthusiasm, relevant coursework, and extracurricular projects. Show how these experiences make you a prime candidate for the internship opportunity.

Perfect Cover Letter for any Job

Creating the perfect cover letter involves customizing your application to match the job description. Use th e Letter of Application as a guide to highlight your skills, experience, and why you’re the ideal candidate.

Job Application Cover Letter with No Experience

Even without direct experience, you can create an impactful cover letter. Focus on skills obtained through voluntary work, academic projects, and emphasize your eagerness to learn and contribute, essential for a Teacher Cover Letter .

More Job Application Cover Letter Samples

Job application cover letter example in word.

Size: 45 KB

Here is another job application cover letter example that will help you strengthen your candidature. This cover letter sample will enable you to write an outstanding cover letter for a job application. You should also take a look at our  Job Letter of Recommendation .

Sample Cover Letter Format For Job Application in PDF

Size: 261 KB

Sick of writing cover letters that always get rejected by the employer? Try this unique and professional cover letter format for job application and write a cover letter in the easiest and quickest way. You should also take a look at our  Proof of Employment Letter .

Cover Letter For Nursing Job Application Sample

Size: 41 KB

Interested in applying for a nursing job? Check out this nursing job application cover letter and get amazing help in writing a cover letter professionally thus leaving a positive impact on employer. You should also take a look at our  Sample Letter .

Professional Covering Letter For Job Application

Size: 24 KB

Get this professional cover letter sample downloaded instantly online and start writing an outstanding, unique and professional cover letter to make your candidature strong. This format will help your write a cover letter quickly.

Teacher Job Application Cover Example in PDF

Size: 59 KB

If you are applying for a teaching job position then this teacher job application cover letter will surely help you in writing a professional cover letter easily. Get downloaded now. You should also take a look at our  Formal Letter .

What Should I Say in a Cover Letter for a Job Application?

When crafting a Job Application Cover Letter , follow these steps to make a compelling case for your candidacy:

• Introduction : Mention the job you’re applying for and how you discovered the opportunity.
• Body : Highlight relevant experiences, achievements, and skills that align with the job description.
• Conclusion : Express your enthusiasm for the role and the company, and thank the reader for considering your application. Incorporate keywords from the job listing to tailor your cover letter specifically to the position.

How Do I Write an Application for a Cover Letter?

To write an effective Cover Letter, follow these steps:

• Contact Information : Start with your contact details at the top.
• Salutation : Address the letter to a specific person if possible.
• Opening Paragraph : Grab the reader’s attention by introducing yourself and expressing interest in the job.
• Main Body : Discuss your qualifications and how they make you a great fit for the job.
• Closing : Summarize and express eagerness to further discuss your application in an interview.
• Signature : End with a professional closing and your name. You should also take a look at our Job Recommendation Letter .

What Are 5 Cover Letter Tips?

Five key tips for an engaging Resume Cover Letter include:

• Customize : Tailor your cover letter for each job application.
• Conciseness : Keep it brief and to the point.
• Highlight Achievements : Use specific examples of past successes.
• Use Keywords : Incorporate keywords from the job description.
• Professional Format : Use a clean, professional layout and font.

What 3 Things Are in a Cover Letter?

A standout Cover Letter for Teacher should include:

• Introduction : Briefly introduce yourself and state the purpose of your letter.
• Relevant Qualifications : Highlight your qualifications and experiences relevant to the teaching position.
• Closing : End with a strong closing statement expressing your enthusiasm and readiness for an interview.

What Are the 8 Things Experts Say Should Be in a Good Cover Letter?

Experts recommend including the following in a Administrative Assistant Cover Letter :

• Tailored Content : Customize the letter for the specific job and company.
• Dynamic Opening : Start with a compelling introduction.
• Relevant Skills : Highlight skills pertinent to the administrative assistant role.
• Professional Achievements : Describe achievements that demonstrate your capabilities.
• Culture Fit : Mention why you’re a good fit for the company culture.
• Keywords : Use keywords from the job posting.
• Call to Action : Politely request an interview or meeting.
• Professional Closing : End with a formal sign-off.

What and What Not to Include in a Cover Letter?

• Specific examples of your achievements.
• Skills relevant to the job.
• How you found the job and why you’re excited about it.

Do Not Include :

• Salary expectations , unless requested.
• Negative comments about previous employers.
• Irrelevant personal information that doesn’t pertain to the job.

By carefully selecting what to include and what to omit, your Cover Letter for Administrative Assistant can make a powerful impression, setting the stage for a Job Offer Letter , and eventually a Job Acceptance Letter , following a positive job interview experience.

What Is the Most Common Mistake Made While Writing Cover Letter?

The most common mistake is being too generic and not customizing the cover letter for the specific job and company, much like a Reference Letter requires personalization for effectiveness.

What Should the First Paragraph of a Cover Letter Include?

The first paragraph should capture attention by mentioning the job you’re applying for, how you found it, and a brief introduction of your professional background, akin to a  Letter of Interest .

What Can I Say Instead of I in a Cover Letter?

Instead of overusing “I,” start sentences with your experiences, skills, or achievements. For instance, “Managing a team…” or “Developing a new strategy…” shifts the focus outward, similar to a Letter of Intent .

What Is the First Line of a Cover Letter?

A compelling first line might be, “I was excited to see the job posting for [Position] at [Company], as my [specific experience or skill] directly aligns with your needs,” sparking interest like a Job Offer Acceptance Letter .

How Do You Rock a Cover Letter?

To make your cover letter stand out, tailor it to the job description, use dynamic and engaging language, provide concrete examples of your achievements, and show genuine enthusiasm, mirroring the intent of an Authorization Letter .

How Do You Write a Crisp Cover Letter?

A crisp cover letter is concise, directly addressing how your skills and experiences make you the best fit for the position. Start strong, focus on achievements, and end with a call to action, reflecting the clarity of a Letter of Consent .

In conclusion, a well-crafted Job Application Cover Letter can significantly impact your job search success. This article has provided you with samples, forms, and detailed guidance on creating effective cover letters tailored to your desired roles. Remember, incorporating an Employee Verification Letter when applicable can further validate your professional experience, giving you an added edge in your application efforts.

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

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Professional Cover Letter

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You might get by on passing a recruitment process just by having a resume with a strong resume summary statement  and a detailed body of discussion. However, there are some advantages that you can expect if you will also pass a professional cover letter. This document will help you to further present your qualifications especially those that are not highlighted or even included in your professional profile.

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We have gathered a number of professional cover letter examples in PDF format so you can have guides when making your own simple cover letter . Download them here and thoroughly browse through their content for you to fully maximize their usage.

Free Professional Freshers Sample Cover Letter

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Job Application Cover Letter Example

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Simple Professional Cover Letter Example

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Why Do You Need a Cover Letter?

Cover letters are understated by some applicants for the reason that not all companies require the submission of this document. Even if this fact still exists nowadays, you should not take it against your desire to send a cover letter to your prospective employer. Simple cover letters can give you a lot of benefits during the hiring and selection process. Here are some of the reasons why you need to create and send a cover letter:

1. There are a lot of resumes, curriculum vitae and professional profiles that recruitment agents and officers need to evaluate in every hiring activity. Not all applicants will send a cover letter which will help your application stand out if you have one. Make sure that the application instructions are not against the usage of a cover letter before sending or handing it to the hiring personnel. You may also see formal letter examples and samples

2. Using a cover letter can make you look more desirable. This document can create an impression that you truly want to be considered for the job position open for employment. Aside from the additional effort that you exerted to create more documents to submit, the content of your cover letter can also help you increase your value as a potential employee. You may also like complaint letter examples & samples

3. Not all your strengths can be placed on your resume as there is a limited space and formatting style present in this document. This is why a cover letter is necessary as it allows you to give more details of who you are as a professional, in the most formal way possible. Through a cover letter, you can further elaborate the items in your resume or you can also create a new discussion that can be used as supporting details for the claims of your profile. You may also check out business reference letter examples

4. Competition in all industries is stiff. If you have a cover letter, then you can easily present your uniqueness and strengths that can help you be one of the best choices for the work post that you are applying for. Having a cover letter makes it easier for you to convince employers that you have the deliverable and qualifications that will allow you to function based on the demands of the business and your targeted work position. You may also see application letter examples & samples

Example Format of Professional Cover Letter

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Simple Example of a Cover Letter

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Professional Cover Letter – Tips, Guides and Example

Things to Include in a Cover Letter

It will depend on your personal take on developing a cover letter when it is already time to create the content that you will include in it. The objective of making a cover letter is to ensure that you can impress employers without being too arrogant. Hence, it is essential for this document to be comprehensive, business-appropriate and realistic. Some of the items that you can include in the cover letter include the following:

1. Discuss the value of your application to the position. Are you an added value for the business? If you think so, what made you come up with your conclusion? Make sure that your cover letter can present what you can bring to the table. You may also see business proposal letter examples

2. Present how your candidacy can affect the operations of the business. Specify examples, instances, and experiences that can showcase your capabilities as a professional. Make your statements relevant to the scenario where you will be given the work position that you would like to have. You may also like acknowledgement letter examples

3. State the relation and connection of your education, professional work experiences, technical skills and interests to the job that you want to be hired for. Doing this can directly make employers expect that you know what you are talking about and that you are really one of the strongest candidates that they need to consider.

4. Include facts that can reflect your enthusiasm both for the business and the job position. Be eager, but in a way that is still commanding and respectful. cover letter examples work best if you will praise the business and give a few information that you know about them while still focusing on your deliverable and key attributes.

Professional Cover Letter for General Application Example

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Detailed Professional Cover Letter Example

Size: 140 KB

Basic Professional Cover Letter Example

Size: 23 KB

Tips to Consider When Making Cover Letters

A cover letter can be a strong tool that will allow you to advance on the next stages of the recruitment process, only if the document is written in a believable, impressive and compelling manner. If you want to come up with an effective cover letter that can help you secure an interview spot, you have to be aware of a few cover letter development basics and guidelines. Listed below are some of the tips that you may look into if you already plan to start making your own cover letter. You may also see how not to write a business letter

1. Make sure to read cover letter how to tips as much as possible. Not all cover letters can work to your advantage especially if you have written one without prior understanding of what it should really contain. Having the knowledge on what you need to put in a cover letter and how you can make the content convincing are some of the key factors that can help you succeed with the document’s usage.

2. Be selective of the tone and language that you will use. Be as professional as possible. The way you develop your cover letter can reflect how you communicate with entities. Hence, you should make sure that your cover letter does not have any jargon, foul language, inappropriate content and explicit information. You may also like notice letter examples

3. Be aware of your grammar and spelling. Cover letters can either make or break your application. Even if the information presented in the document is relevant and impressive, you can still disappoint employers if you have issues with your grammar and spelling. Errors are errors, no matter which angle you look at them.

4. Make your cover letter engaging. Use terms and keywords that are used in the operations of the business especially those that are related to the job position that you desire to qualify for. The more strengths that you can present which are beneficial and essential in the business, the higher your chances are of being hired. You may also check out appointment letter examples & samples

Professional Cover Letter Structure Example

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Professional Cover Letter Example

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Start Making an Attention-Worthy Cover Letter

Making a cover letter is like creating a sales pitch so that you can sell a product to clients. In this instance, you serve as the product that should be deemed worthy of the employers’ attention. Persuade your potential employer that you are the best fit for the work position by coming up with a cover letter that speaks volume about your ability to provide the current needs and demands of the business. Whether you will create a physical cover letter or an email cover letter , ensure that you will do your best to make the document one of your strengths as a candidate.

It may be hard to develop a cover letter at first as there is a lot of information that you can put in it. A suggestion that we have is for you to create a checklist or a draft that will help you make a list of the items that truly matter for the application. Having guides like the stated tools can make it easier for you to make the content of the cover letter more thorough, precise and direct to the point. You may also see how to write an official letter

Always narrow down your discussion to its simplest form. Your cover letter should not be too long that it already becomes irrelevant, unnecessary and boring. Refer to samples and templates of cover letters so you can further improve the overall cover letter content and format. The more polished and well-evaluated your cover letter is, the more it can be of help for your application. Try making a cover letter now and see if it can provide you with more favorable results during your work application .

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53+ Job Application Letters in PDF

When it comes to applying for a job, there are applicants who may have underestimated the power that comes with having an application letter . In fact, many of us have put so much time and effort into crafting the sample resume but fail to realize how significant is a Job Application Letter . For samples of different letters, check out our collection of more job application letter templates on our official website template.net that you can use.

Free Job Application Letter Template

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Application Letter For Job Vacancy

Job Application Letter PDF Free Download

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What You Need to Know about Job Application Letters.

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Top 5 Tips For Creating a Winning Cover Letter

Mastering the art of cover letters: expert tips to elevate your job application.

Cover letters can be a powerful way to add a compelling narrative about your skills to your job application, but like all things career-related, they need to be done effectively.

A cover letter should never be an afterthought. The goal is for your cover letter to enhance your chances of getting an interview, but when done incorrectly, they have the exact opposite effect! 

Here are the top 5 tips for creating a winning cover letter.

1) Tell Me Why You Are The Best Candidate: Cover Letters are written in 1st person, which provides the opportunity to really sell yourself to that company. Hiring managers want to hear that you are the best candidate and the perfect fit for that Company and position, so focus your cover letter on making that specific case, i.e. find the match between your education and past experience and the employer’s specific needs. I advise students to target their cover letters based on what the reader wants to hear. Dedicate a paragraph to a description of what makes that company unique or special, followed immediately by a paragraph that demonstrates that your interests, skills and abilities (just so) happen to be a perfect match for that environment! You can even paraphrase some of the language in the job description to highlight your own skills and experience.

2) Generic Templates: I cannot tell you how many times I have seen generic cover letters sent to multiple companies, where the writer has changed only the relevant contact information. Again, the goal of your cover letter is to describe why you are perfect fit for the specific position and that company. There is no way a generic format can accomplish that. Write an individually tailored cover letter for each job application that describes your qualifications and fit for that position.

3) To Whom It May Concern: One of the quickest ways to ensure that your cover letter and resume are ignored is by including the generic and impersonal “To Whom It May Concern” line. If you can, try to find the name of the hiring manager so you can address him or her specifically. Most companies are very good at hiding that information, so instead of “To Whom It May Concern (or its close cousin, “Dear Sir or Madam”) try to target your cover letter with something more specific and personable like “Dear Hiring Manager” or “Dear Human Resources Professional.” 

4) A Warm Lead: If you know someone at that company, reach out to him or her and ask if he would submit your resume and cover letter on your behalf, or at the very least, if you can use his or her name on your cover letter. Companies love internal referrals, so nothing beats a current employee submitting on your behalf. When that is not possible, being able to add a line (with permission) like “Chaim Shapiro, Assistant Director of Career Services at Touro recommended that I apply for this position,” lends credibility and can be a powerful way to get your application noticed and moved to the next level of review. 

5) Should I even bother? This may be a bit controversial, but I usually advise students to only include a cover letter when the application requires it specifically. Why? Cover Letters are a powerful tool that can enhance your chances at landing the job but, I have found that most applicants do not take their Cover Letters seriously. Most students do not have 2-3 hours to invest in a targeted cover letter for each of their applications, so they revert to a generic format that ends up doing a lot more harm than good. Do not make that mistake. Write a targeted cover letter for each job, or just let your resume do your talking!

By Chaim Shapiro, Touro's Director of the Office for Student Success

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Employment Verification Letter: What It Is and How To Get It

In the professional world, employment verification letters are something essential.

For employers, such letters should be well-written because they affect the lives of your employees.

Employees also should understand how to ask for and use such letters as they may need them in several situations.

But what is an employment verification letter, and why is the document so important? In this guide, you'll learn all that you need to know about these letters. These include their definition, what they contain, and how to access and write them correctly.

What Is an Employment Verification Letter?

An employment verification letter simply confirms whether an individual is employed with a company presently or was employed previously. It is also known as a verification of employment letter or proof of employment letter . This letter may include simple information concerning the nature of their job, pay, and employment period. This is an official record that can be used for different purposes.

Components of an employment verification letter usually include:

The employee's full name

Job title or position

The dates of employment, like the starting date and, if the job ended, then the end date.

Current salary or wage information (if relevant and allowed)

The name of the company and contact details

A signature from an authorized representative of the company (often from HR or management)

These letters are commonly requested by:

Landlords or property management companies

Banks and other financial institutions for loan applications

Government agencies for benefit verifications

New employers as part of background checks

Immigration authorities for visa applications

How To Write an Employment Verification Letter

Here's a step-by-step guide to help you create an employment verification letter:

Use Company Letterhead

First, place the company’s official letterhead at the top of the page. This should reveal the company’s logo, name, address, and other contact details. This provides the document with a certain level of credibility and informs third parties that it is genuine.

Include the Date

Place the date at the top of the letter. This is useful for keeping records.

Address the Recipient

If you know the person who will receive the letter, ensure that you write the name of the recipient. However, if that’s not available, you can use the generic “To Whom It May Concern.”

State the Purpose

The first statement in the letter should state what the letter is about. For example, “Please accept this letter as verification of the employment of Jane Doe with MY Inc.”

Provide Employment Details

Include the following information:

Employee's full name

Employment start date (and end date if applicable)

Current employment status (full-time, part-time, etc.)

Salary information (if relevant and permitted)

Add Any Additional Relevant Information

If there’s any relevant additional information, then you can add it here. You may include details like employee performance or responsibilities. You may mention the reasons they’re no longer employed with the company.

Offer To Provide Further Information

Add a statement offering to answer any additional questions or make clarifications. For example: “If you require any further information, please don't hesitate to contact our HR department.”

Close the Letter

It’s important to use a professional closing like "Sincerely" or "Regards" and then enter your full name, position, and signature.

Employment Verification Letter Template

Here's a free basic employment verification letter sample template you can use as a starting point:

(Company Letterhead)

September 1, 20XX

To Whom It May Concern,  

This letter is considered as confirmation that Jane Doe has been employed with MY Inc. since June 1, 20XX. She serves as the Program Manager in the organization and works full-time.

Jane Doe’s current salary is $100,000. Her employment status is active.

If you have questions or need any further information about Jane Doe’s employment, please contact the HR department of MY Inc. at 000 or hr@MYInc@email. com.

Human Resources Manager

How To Request an Employment Verification Letter From HR

Here's a step-by-step guide on how to request an employment verification letter from HR by email or otherwise:

Check Company Policy

You can check the employee’s guidebook or go to the official company’s website if you are planning to make your request. Some organizations have a procedure for requesting employment verification letters. If an employment verification is handled by a third-party service provider, then HR should explain to you how to use such a service.

Prepare Your Information

As much as possible, avoid contacting the HR department without first preparing all the information you need. This may involve information to be included in the letter, such as specific details and intended purpose. It is acceptable to say it is for some ‘personal use’ if you do not feel comfortable enough to explain why the letter is required. It is also appropriate to include when the letter is needed in case it is required before a given date.

Choose Your Contact Method

More often than not, the letter of employment verification can be requested through email. But for some organizations, you may request it by phone or physically. Select the method that will be acceptable in your organization in terms of culture and policies or standards.

Draft Your Request Email

Send an email to HR to make your request. Ensure that HR is allowed enough time to prepare the letter, especially if it is needed at some particular date. You should be willing to sign a written consent form to disclose your employment information. This is even more important if the letter is to be forwarded directly to a third party.

If you do not receive a reply within a few days, then it is fine to write a follow-up email. It is also possible to follow up via a visit to the HR office.

Be Patient and Professional

Bear in mind that HR staff usually manage a lot of duties and tasks in an organization. Keep on being very professional and patient all through.

Review the Letter

When you receive the employment verification letter, take your time to read and review it carefully. This helps you ensure that all the required information has been included and is correct.

Best Practices for Employers Handling Employment Verification Requests

Here are some best practices to consider:

Establish a Clear Policy 

Set up a good employment verification policy that will act as a guideline when receiving such requests from employees. Inform your employees of the company employment verification policy. This helps them know the steps to follow whenever they require a verification letter and the right way to request. 

Use a Standard Format 

Prepare templates of employment verification letters to avoid omissions and for proper formatting. This also assists in simplifying the flow. 

Protect Employee Privacy 

Do not disclose as much information as possible. Ensure compliance with privacy laws. Seek consent from the employees to provide some information, such as the remuneration they receive. 

Respond Promptly 

Ideally, the reply to the verification requests should be given within a reasonable period of 3-5 business days. Employees might have some time-sensitive issues that need to be sorted out as soon as possible. 

Keep Accurate Records

Keep records of employment so you have current data for all employees. This includes those working currently and those who worked with the organization previously. This scenario makes it possible to easily provide replies when there is an influx of requests from customers. 

Implement a Verification System 

You can use an automated employment verification system or outsource the process to a third-party provider. This may be time-efficient and save cost, especially when it is done by major organizations and establishments. 

Train Relevant Staff 

It is also essential to ensure that all employees who might receive verification requests are trained. This means they know the company’s standard operating procedures and privacy regulations. 

Document All Requests 

Keep a log of all verification messages, replies, and acknowledgments sent. It can be useful in case there are some difficulties or, on the contrary, some questions arise later. 

Consider Legal Review 

It would be advisable for your legal team to go through the format of employment verification letters and procedures. This helps compare it with the current laws and standards. However, employment laws can be dynamic. The policies should then be revised on a regular basis with regard to the federal, state, and local legal standards. 

Final Thoughts 

Basically, this guide is a road map that will allow you to undertake the Employment Verification process properly and easily. However, employment laws and practices can differ in different states or depending on the industry. Always consult with lawyers or HR experts.

At ThePayStubs , we understand the importance of accurate employment documentation. While this guide helps with verification letters, our user-friendly paystub generator complements this by creating professional, detailed paystubs. These can also be used as supporting documents for employment verification when needed. Visit our site to see how we can streamline your payroll process so you can focus on everything else.

Frequently Asked Questions

1. is an employment verification letter and a reference letter the same thing, 2. how many days does it take to get an employment verification letter, 3. is it legal for an employer to write a person’s salary in the letter of verification of employment, 4. what should i do if i find an error in my employment verification letter, 5. how do i handle employment verification if my previous company no longer exists.

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