wedding table assignment board template

Wedding Seating Chart

Free printable and editable wedding seating chart templates to plan the seating arrangements for a wedding or any big event.

Before you can create a setting chart, you will need to create a guest list . We offer a free guest list template that will help you keep track of who is coming, where each person will sit and other important information such as special meals that will need to be provided, etc. For more wedding planners see how to plan a wedding .

Wedding Seating Chart Template

A wedding reception seating chart ensures that each table is filled to maximum capacity. It also ensures that guests will be seated with their spouses, friends, or family when possible.

Once you have allocated each guest a seat at one of the tables you can prepare a wedding seating chart sign or poster. Place this sign at the entrance so that guests can check where they will be seated. There are three versions of this sign for 10, 8 and 6 people per table.

Decide on the shape of your table. There are four table shapes: round, rectangle, oval, and square. Select a wedding table seating chart for 4, 6, 8 or 10 people per table.

We also offer a wedding seating chart maker that seats people according to the wedding guest list. Once someone has RSVP’d they will automatically appear in the wedding table seating chart. On this chart, you can select the table number and dietary preferences for each guest (see below).

Seating Chart Templates

How to make a wedding seating chart?

• Select a template in Powerpoint, Word, Excel, or PDF format.
• Choose the number of people at each table and the table shape.
• Use your guest list to see who will be attending and if they have any dietary preferences.
• Seat each guest at a table by typing or writing a name in each place.

The following templates offer a chart view of your seating arrangements. We also offer a list view below.

Round Table Seating Chart

10 People Per Table – Round Table

Powerpoint | Typeable PDF | Image

The PDFs are typeable and allow you to easily enter your guests’ names directly, without requiring any additional software. Just click on the PDF and start typing the names.

8 People Per Table – Round Table

6 People Per Table – Round Table

Rectangle Table Seating Chart

10 People Per Table – Rectangle Table

8 People Per Table – Rectangle Table

6 People Per Table – Rectangle Table

12 People Per Table – Rectangle Table

Square Table Seating Chart

Seating Chart Wedding

There are two types of lists with your wedding seating arrangements. A blank list that you can type on or a pretty list that you can display at your wedding reception. There are many wedding seating chart ideas but you can customize your list to match your wedding theme and table layout.

Custom Seating Chart for Wedding

Choose any border, edit the text, change the fonts, and customize these seating charts.

Simple Table Seating Layout List

10 People Per Table

Word | Typeable PDF | Image

8 People Per Table

6 People Per Table

Seating Chart Maker

Table assignments at a wedding can be a stressful task. This Excel seating chart template will make it easy to create the perfect seating arrangement. It will take your guest list and help you create a table plan. The spreadsheet has five tabs. The first one explains what you need to do step by step to create your table plan.

Fill out the wedding guest list worksheet. Add the list of guests you plan to invite. Keep updating the list once you send out invitations, once the guests RSVP, etc. Once that you update the spreadsheet that guests have confirmed they will be attending, they will automatically be listed on the “RSVP Table Selection” worksheet. In the “RSVP Table Selection” worksheet, choose a table for each guest (from 1 up to 20). The “Table Selection” worksheet will show the final table plan for all tables.

The budget tab will show you how much your wedding will cost according to the cost per person and the number of people who will be attending. It also includes a breakdown of the bride’s guests and the groom’s guests if you want to know how it breaks down. If not, delete that section.

You can keep updating the wedding guest list with all the relevant information you need. The spreadsheet has a section to record the number of people invited, the number of people attending, the gifts received, whether or not a thank you card was sent, if the guest is from the bride or the groom’s side, and each guest’s food preference. For food preference, there are 8 built-in options: no preference, vegetarian, vegan, kosher, halal, gluten-free, dairy-free, and others.

Wedding Seating Arrangements

• When organizing the wedding seating plan, you will usually seat all parents and grandparents at the same table. Siblings usually also sit at this table if they are not part of the wedding party.
• Try to categorize people by group. Have a work friends table, a college friends table, extended family, etc. Make a table for your wedding party and their dates.
• If your parents are inviting guests, you can ask them to seat their friends at the tables allocated to them.
• If you have invited a lot of kids, then consider a kids’ table. It will enable their parents to enjoy themselves more and it will be more fun for the kids. You can put activities for them to enjoy on the table such as coloring pages, etc. You might even want to hire a babysitter to be in charge of the kids’ table. It will be a spoil for adults with young children who will get to enjoy the wedding without worrying about their kids all night.
• Try to seat the older people as far away from the speakers as you can.

4 thoughts on “Wedding Seating Chart”

The excel file is amazing, but we were hoping to have 12 guests at a table, but the limit is 10. Is there a way to expand it to 12 guests per table? Otherwise, thank you so much for changing

I’ll try to make that change.

anyway there can be a 12 seater rectangle layout ? i used your template for another wedding and it was soo helpful ! this wedding is just a bit bigger

I added this for you.

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Wedding Seating Chart

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Seating Charts

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YOUR WEDDING SEATING CHART CHALLENGES RESOLVED

How to make a wedding seating chart? Based on your RSVP list and floor plan, assign guests to tables based on family, family, friends, or other groups of guests that you want to sit together. Once you have assigned guests to tables, you can start assigning seats. Personalize Minted's wedding seating chart template to reflect yours. For further guidance, you can read Minted’s helpful guide on creating a seating chart .

How should I organize the chart for an easy read? There are 2 ways to do this:

• By Table Number: List guest names alphabetically by last name under each table assignment.
• Alphabetical by Name: List every wedding guest in alphabetically by last name. Next to each guest’s name you can list their table assignment. This is recommended if you have guests more than 80 people.

What is the size of a wedding seating chart? Minted offers two sizes of weddings eating charts: 16” x 20” and 18” x 24”. Choose based on your space and the number of guests.

Where should I display the seating chart? Consider the entry area to the dining area or the welcome table where gifts and the guestbook are located. High visibility areas are your best bet. Using an easel is a classy and simple solution. You may also consider framing it or hanging it with ribbon.

Read more ▶︎

For wedding planning veterans, it is a well-known fact that organizing a wedding seating chart can be a challenge. It is typically finalized weeks leading up to the wedding as the final RSVPs come in and table assignments are shuffled around to accommodate confirmed guests. There are countless ways to create your seating arrangements, such as grouping guests that have similar friends, live in similar areas, or maintain similar ages. There is also the added pressure of how you decide who sits at table 1 and how immediate family members should be grouped.

We understand that creating your wedding table seating can be overwhelming, no matter how you decide to organize the dining arrangements at your reception. Once your game plan is finalized, Minted is here to help ensure your layout is clearly communicated in a design-forward way so every guest can find their seat with ease. With over 40 original seating chart designs to choose from, you are sure to find one that speaks to the theme of your wedding, whether it’s modern, beachy , classic, vintage , rustic , bohemian, or otherwise.

YOU HAVE OPTIONS: TWO ORGANIZATIONAL FORMATS

There are two traditional ways to alert guests of their seating arrangements. Each of Minted’s wedding seating chart poster designs can feature either organizational option. If you’re looking for the pros and cons of both, review our helpful guide to creating a seating chart .

• By Table Number: Your seating board can opt to be organized by table numbers, listing guest names alphabetically by last name under each table assignment. This allows guests to quickly see all the people sitting at each table and who may be near them.
• Alphabetical by Name: This option simply lists every wedding guest in alphabetical order. Next to each guest’s name you can list their table assignment. It is recommended that you list alphabetically by the last name.

LET’S TAKE A CLOSER LOOK AT MINTED’S SEATING SIGNS

Weddings are personal, and there is no reason why your wedding seating chart design can’t reflect your personal tastes and style. In addition to style, we allow you to order as many signs as you need to accommodate your guest list size. Depending on where you opt to display your signage, customize the size to be either 16” x 20” or 18” x 24” to best fit your space. Additional customization features include easily manipulating the color theme to correspond with your wedding look.

Complete your personalization using our online tools, allowing you to save time and money in lieu of hiring a graphic designer or calligrapher. When completing your order, select between two luxe paper stocks. Our Signature option is our classic cotton-texture offering Minted customers have grown to love over the years. Upgrade to our DoubleThick option if looking for a sturdy and durable material that can better withstand outdoor elements. Finish off the presentation by selecting either square edges or rounded edges.

VARIED DESIGNS FROM DIVERSE ARTISTS

Minted’s designs are created by artists from over 50 states and 100 countries. Because our artists have such different backgrounds and perspectives, our themes and looks are broad and range from rustic to tropical to floral, and everything in between. Our wide and continually refreshed assortment ensures you’ll have a one-of-a-kind look for your wedding, as each seating poster design is exclusive to Minted. Not only do the themes differ greatly, but so do the art mediums and techniques used to create them. Shop clever creations made from watercolor, graphic art, typography, and more. Find a sign that matches other wedding stationery you have ordered such as your wedding invitations or place cards . We also have a wide variety of wedding signs so you can broadcast cohesive information to your guests throughout your venue.

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36 Unique Wedding Seating Chart Ideas We’re Obsessing Over

As the first thing your guests will see as they make their way to the reception, your wedding seating chart is kind of a big deal — and we’ve rounded up the best ideas to make it pop! This is your chance to set the tone for the rest of the evening, so why not make it count? From one-of-a-kind boho boards to edible escort card displays, these are the best wedding seating chart ideas to help you kickstart the party and welcome your favorite people in style!

But before we get into the rad ideas, we’re here to answer a few of your most burning seating chart questions. So take a seat , and let’s get started!

Green Wedding Shoe’s product selections are curated and/or tested by the editorial team and GWS community. If you buy something through our links, we may earn an affiliate commission, at no cost to you. Please consider shopping through our links if you would like to support GWS!

Is Having a Wedding Seating Chart Even Necessary?

While having a wedding seating chart isn’t necessary, it can be a real life-saver, especially for large weddings. Seating charts keep your guests in the know and help them feel more comfortable as they make their way to the reception. This way, there’s no stress about finding a seat — and your guests won’t be wandering around aimlessly as the party begins.

Plus, wedding seating charts give you the chance to strategically place guests who know each other or who have similar interests next to each other. Think about it: you wouldn’t want your great aunt sitting awkwardly next to your college buddies all night, amiright?!

On a more practical level, seating charts are also essential if you’re serving plated meals rather than a buffet at your wedding. This is especially true if you have guests with specific dietary requirements, as a seating chart will help the catering staff identify who needs what meal. The same goes for guests who need other special accommodations, such as individuals with disabilities who need to be seated in an accessible space.

At the end of the day, you want your reception to be as inclusive and inviting as possible, and wedding seating charts are one of the best ideas for doing just that!

How much should you expect to spend on a wedding seating chart?

How much you spend on a wedding seating chart will ultimately depend on the display’s size, design, and who is creating it. You can expect to spend anywhere from $50 for something simple to over $500 for a complex custom design.

If you’re hiring a calligrapher or getting your seating chart custom-made, you should budget a little extra for these services. But if you’re not looking to splurge on your wedding seating chart, there are also plenty of budget-friendly ideas that still make a statement!

For example, places like Etsy and Minted have a great collection of escort card and seating chart templates and ideas that you can customize to fit your style and display board. You can also think out of the box (literally!) and forgo the typical sign for unique escort card ideas instead, like a wildflower with each guest’s name and table number attached.

And of course, there’s always the DIY route! We’ve included tons of rad wedding seating chart ideas and escort card displays down below that you can recreate at home with the help of your craftiest friends and family.

The Best Places to Buy Wedding Seating Charts

Need some ideas for where to buy a unique and elegant wedding seating chart? Here are our top 3 places to find your perfect display!

• Etsy : If you’re on the hunt for unique (and affordable) wedding seating chart ideas, Etsy is where it’s at. They feature dozens of designers and small businesses who will create your dream display — or provide you with the perfect template to create it yourself! Etsy also has other great ideas to bring your seating chart to life, such as elegant sign holders and unique escort cards.
• Minted : When it comes to wedding stationery, Minted reigns supreme. And their wedding seating chart and escort card templates and ideas are no exception! Choose from multiple different templates , all designed by independent artists, and fully customize the size, colors, and fonts to make it your own. There’s truly something for every wedding style!
• Your wedding planner or coordinator: If you’ve hired a wedding planner or coordinator, they may include the creation and execution of your seating chart as part of their services. Be sure to reach out to discuss design options and get their ideas for how to create your perfect wedding seating chart or escort card display.

How to Display a Seating Chart at a Wedding – Our Best Wedding Seating Chart Ideas

When it comes to wedding seating charts, there’s no one size fits all approach, and we’ve found some amazing ideas for how make this décor your own.

From fun and unique escort card displays to elegant and modern sign ideas, these are the wedding seating charts we can’t stop thinking about. Keep scrolling for our faves!

Creative and Unique Wedding Seating Chart Ideas

So you don’t want the same old wedding welcome sign that you’ve seen all over your Pinterest board….we feel you. That’s where these unique wedding seating chart ideas come in!

Here at GWS, we love seeing couples ditch tradition to do something unique and personal on the big day. We believe that the best wedding seating chart ideas are the ones that reflect your one-of-a-kind relationship and show off a little piece of your personality.

So whether you’re both book lovers or you’re tying the knot on the tropical island where you first met, we’ve rounded up the most creative and unique seating chart ideas for your one-of-a-kind wedding day — including a few rad escort card ideas!

1. Unique Vinyl Record Wedding Seating Chart Ideas for Music Lovers

photo: Love is Wedding Video & Photo | seating chart: Wildhouse Ink | planning + design: Gabriel Pilar Events

Want your wedding reception to feel like the ultimate music festival? Give your décor a “Loveapalooza” makeover with this rad vinyl record seating chart!

This is one of our favorite unique wedding seating chart ideas for music lovers or anyone planning a fun retro reception. We also love how the couple swapped basic table numbers for names of their favorite musicians — such a great conversation-starter!

2. Unique Limoncello-Inspired Wedding Seating Chart Ideas

photo: Marissa Nicole photography | event design + planning: Cali Curated | florals: Wild Greenery , as seen in this chic Tuscany-inspired wedding

Even if you’re not taking the long-haul flight overseas, you can still make your wedding feel like a Tuscan dream with this unique seating chart idea! In addition to the chic wood table cards, this display features a little glass bottle of limoncello for each guest.

If you’re looking for ideas to make your wedding seating chart stand out, it doesn’t get better (or more delicious!) than this. Plus, you can swap out the limoncello for any drink that fits your wedding theme, like tequila for a Cabo wedding or wine for a vineyard reception!

3. Creative Wedding Seating Chart Ideas for Book Lovers

photo: Juliana Aragon | planning + design: Jenn Robird Events | florals: Wilderland Studio | signage: Shimmer and Stain

Book lovers, prepare to fall head over heels in love with this book-themed seating chart display! Each book features a guest’s name and table number, kind of like a little library of your loved ones.

This seating chart would be SO cute if you and your partner are both writers or first bonded over your favorite books! We’re big fans of wedding seating chart ideas that showcase a bit of your personality or love story, and this is the cutest example.

Add a romantic touch with some tapered candles and gold candle holders . It’s like a romance novel come to life!

4. Party-Ready Unique Wedding Seating Chart Ideas With Disco Ball Escort Cards

photo: Alicia Mink | planning + design: A Good Affair | florals: Alina Fiore

We’re here for ALL the disco ball décor ideas, and this unique wedding seating chart is no exception! We love how elegant the large black display wall is, and how fun are those party-ready disco ball escort card ideas?!

It’s sparkly, it’s glamorous, and it’s definitely getting us in the party spirit! Pair your disco ball ornaments with larger disco balls (and some pretty flowers) for maximum shimmer and shine.

5. Unique Custom Cocktail Escort Card Ideas

photo: Leah Marie Photography | edible topper: Bee Box Design Studio | planning: Michelle Garibay Events | cocktails: Colette’s Catering

A glass of bubbly is mandatory for wedding receptions, and this seating chart gets the party started early! Your guests will love sipping from their gold-rimmed coupe glasses as they make their way to their seats and get to know their neighbors.

Plus, escort cards are the best unique wedding seating chart ideas if you don’t love the look of a traditional sign — plus it’ll save you some money on signage! And yes, those custom toppers are edible, for the perfect no-waste escort card display.

6. Tropical Wedding Seating Chart Ideas With Unique Coconut Escort Cards

photo:  Jana Williams Photography  | design:  RO & Co. Events   | paper goods + signage: Prim & Pixie , as seen in this modern Palm Springs wedding

Speaking of escort card ideas….how cute is this coconut water escort card display?! It’s one of the best unique seating chart ideas for a tropical wedding. I mean, who wouldn’t love a refreshing coconut water (served out of an actual coconut) after a day of soaking up the sun?!

The mini escort cards also look super cute hung around the reusable gold straws — which perfectly match the glamorous gold shelves ! It’s the ultimate mix of fun and functional.

7. Unique Wedding Seating Chart Ideas With Fun Chair Details

photo: Abby Jiu | planning + design: Grit & Grace | calligraphy: Sophie Felts

Any “Mean Girls” fans in the house? You can’t go wrong with unique seating chart ideas that feature a classic pop culture reference — especially when they look this chic! From the cute 3D chairs to the black and white color scheme to the fun tag line, everything about this escort card display is perfection.

A inside scoop from the planner: “Always here for a moment of wow. When we found these black reception chair hooks ( at Ikea no less!) they seemed like the perfect compliment for our restauranteur/chef couple who have worked in some of DC’s top dining establishments for years. Pop on a fun tag line a-la “Mean Girls” and we had a winner.”

P.S., Chairs not your vibe? We also love these cute little hand gesture hooks and these whimsical animal hooks to attach to your wedding seating chart display and hang your escort cards off of. So cute!

8. Creative Custom Letter Escort Card Display

photo: Elsa Boscarello | planning + design: One Fine Day Events | paper details: Brown Fox Calligraphy | florals: Love and Lupines

We love unique wedding seating chart ideas that your guests can interact with, and this example really takes it to the next level. Not only does the display look incredible (those tree trunk slices are so rad!), but each escort card also includes a personal letter written by the couple.

As the planner explains, “In lieu of traditional escort cards, the couple wrote a letter to each guest accompanied by a photo and displayed it beautifully on a wall.” Such a thoughtful touch that’ll take your entire celebration to the next level!

9. Unique Retro-Meets-Celebratory Escort Card Display

photo: Brogen Jessup | planning + design: Details Darling | seating chart: Wildhouse Ink , as seen in this glam pink and red Palm Springs wedding

The only thing better than raising a toast to the happy couple is doing it with your own personal coupe glass ! In addition to being one of the cutest wedding seating chart ideas, this escort card display also doubles as unique wedding favors. Win-win!

Plus, you can personalize this idea with so many different types of glasses. Maybe you love the classic flute instead of coupes, or want to give your guests a welcome shot . You can even mix and match different glasses for an eclectic, one-of-a-kind feel!

Show your guests some love with these unique wedding favors ! We’ve rounded up the most creative options for your special day.

10. Unique Hot Sauce Escort Card Display

seating chart by Wild Heart Events

Add a little ~spice~ to your reception with this hot sauce escort card display! This is one of our favorite unique wedding seating chart ideas for a Mexico wedding — or for love birds who love a little heat. These escort cards are best paired with a taco truck dinner!

Pro tip: Source the hot sauce locally to give your guests a taste of the destination. We also love any excuse to support local businesses!

Elegant Wedding Seating Chart Ideas

Prepare for major ooohs and ahhhs with these elegant wedding seating chart ideas! Whether you’re planning a formal wedding or just want to add an extra classy touch to your reception, these seating charts understood the assignment.

Our favorite elegant wedding seating chart ideas feature gorgeous calligraphy, timeless designs, and a whole lot of flowers (just wait until you see the botanical escort card display!). They’re understated, but definitely not boring, and they instantly elevate any reception décor.

If we’re speaking your language right now, then scroll on to see the best elegant seating chart ideas for all wedding styles!

11. Elegant Column-Shaped Wedding Seating Chart Ideas

design by All Buttoned Up Events

One of our favorite ideas to create a more unique and elegant wedding seating chart? Just swap the sign for a column! With this simple idea, your seating chart instantly feels more sculptural, intentional, and elevated.

We also love how this couple added blossoming flowers inside each column to make that transparent seating chart pop. So romantic!

12. Elegant Wedding Seating Chart Ideas for Punny Couples

planning: So Eventful | photo: Stephanie Lynn | escort display: Shimmer and Stain | florals: Jacqueline Ching Design

The arch-shaped table cards . The “escort card” vases of white roses. The clouds of baby’s breath. The PUN. We truly can’t decide which of these elegant wedding seating chart ideas are our favorite! (Okay, probably the pun.)

This display would be so gorgeous for an elegant springtime wedding or romantic garden reception.

13. Elegant DIY Wedding Seating Chart Ideas

elegant wedding seating chart ideas: ThePrettyPartyBoxx on Etsy

Looking for easy DIY wedding seating chart ideas (that still look elegant)? With such a refined look, no one will believe that you created this display all on your own!

All you need to recreate this look at home is a large mirror that matches your wedding style, small cards for each table assignment (here’s a great digital template to use), and wax seal decals . Quick, easy, and super affordable!

14. Elegant Surf-Themed Wedding Seating Chart Ideas

elegant wedding seating chart ideas: weddingsby on Etsy

While surfer-themed wedding seating chart ideas may not seem very elegant, this example is here to prove you wrong. Made of transparent acrylic, these surf boards -slash-seating charts look elevated and sophisticated — especially when paired with those blooming white flowers.

We can’t think of a cuter seating chart display for a formal beach wedding!

15. Elegant Wedding Seating Chart Ideas for Wine Lovers

elegant seating chart: MaPaParties on Etsy

Tying the knot in a vineyard? Or looking for an easy DIY for your old wine bottles? Introducing: one of our favorite elegant wedding seating chart ideas for wine lovers who want to stand out from the crowd!

These custom table cards are handmade with high-quality card stock, and they look so stunning tied to the painted wine bottles . Stick a few flowers in each bottle for an extra pop of color — these also make for gorgeous centerpieces!

16. Elegant Hanging Wedding Seating Chart Ideas

photo:  Egor Zhelov  | design:  Feerique Event & Emotions , as seen in this industrial skyscraper Russian wedding

If you don’t love the look of a basic sign stand, this banner design will give your seating chart display the ultimate elegant + modern touch. It’s one of our favorite ideas for large spaces where you want to make a statement with your wedding seating chart.

To complete the look, don’t forget to frame your banners with hanging greenery. Eucalyptus branches would look especially cool here!

17. Elegant + Whimsical Display Board With Pressed Flowers

photo: Melia Lucida | calligraphy: Alannah Anderson | florals: Teresa Sena Designs

Dreamy would be an understatement! If you’re looking for whimsical wedding seating chart ideas, it doesn’t get better than this elegant floral display. Each table assignment is printed on a gold-trimmed double glass frame , which gorgeously displays colorful pressed flowers. So sweet!

For bonus points, we suggest using pressed flowers that match bouquet. You can do this yourself or work with your florist to create them. This way, they’ll also make meaningful keepsakes that you can hang in your home after the big day!

18. Elegant Arch-Shaped Wedding Seating Chart Ideas

signage by With Love and Lumber

If you’re on the hunt for elegant wedding seating chart ideas that stand out (without feeling over-the-top) then you can’t go wrong with an arch. This arch-shaped board is elegant, sophisticated, and SO stylish. Plus, it goes with so many different wedding styles and themes!

Customize this seating chart display with your wedding colors, then add some statement flowers or a smaller sign with your names for the ultimate photo opp.

On the hunt for the ultimate photo op for your wedding reception? Don’t miss our list of epic DIY backdrops for all wedding styles!

19. Elegant Escort Card Ideas for Couples With Baby Fever

event design:  LB Events

First comes love, then comes marriage, then comes a baby in a baby carriage…as exemplified by this unique escort card display!

This is one of the cutest (and most elegant) wedding seating chart ideas for couples who are already expecting, or who are planning to grow their family ASAP after the big day. Each of the escort cards feature a blank space that guests can fill with their ideas for a baby name. Packaged in these ombré envelopes, it’s stylish AND fun!

If you don’t have baby fever quite yet but still love this escort card display, you can also make it your own with any question. Maybe you’re looking for marriage advice, suggested pet names, or destinations for your one-year anniversary trip. There are no wrong answers here!

20. Elegant Botanical Escort Cards

photo: Louise Hagger | styling: Naomi Demanana | art direction: Abbey Kuster-Prokell | florals: Putnam & Putnam

Just picture how stunning an entire wall of these blossoming escort cards will look. We’re obsessed! Florals and weddings go hand-in-hand, and we love how this elegant escort card display brings your guests in on the action.

It’s one of our all-time favorite wedding seating chart ideas — not only will all the colorful flowers look (and smell) amazing, but the one-of-a-kind escort cards will make each of your guests feel special. The 3D butterfly decals also add a whimsical touch that’s simply to die for!

Rustic Wedding Seating Chart Ideas

If you’re tying the knot in the mountains, on a ranch, or surrounded by nature, these rustic wedding seating chart ideas are for YOU.

We love a rustic wedding aesthetic — it’s nature-inspired, it’s a little bit boho, and it’s perfect for adventurous couples who would probably rather be hiking right now. And the same goes for these rustic wedding seating chart ideas, from the carabiner escort card display above to the bohemian details down below!

Keep scrolling for the best rustic wedding seating chart ideas for your outdoorsy affair.

21. Rustic Cutting Board Wedding Seating Chart Ideas for Foodies

rustic cooking-inspired wedding seating chart ideas by Rock Paper Scissors

For the couples who love to cook, why not choose wedding seating chart ideas that incorporate your shared passion? This seating chart display stands out with multiple cutting boards that are engraved with your table assignments.

Up for a DIY project? We found these customizable cutting boards on Etsy that would be perfect for this rustic look. Use twine to hang them on a wood stand, then decorate your display with dried herbs or ingredients that give a teaser for your dinner menu.

22. Eclectic Boho + Rustic Wedding Seating Chart Ideas

photo: Anna Delores Photography | planning + design: Wild Heart Events | calligraphy: Sophie Loves Letters

Calling all boho babes! Bohemian wedding décor and rustic seating chart ideas go hand in hand, and we love the eclectic style of this example.

How rad are the boho vibes of the hanging mirrors , pastel vases, and that pretty wildflower display?! Mixed with the rustic wood background and tons of greenery, it’s perfect for a free-spirited backyard wedding. And don’t even get us started on that rad neon sign !

23. Rustic Denim-Inspired Wedding Seating Chart Ideas

planning + design + photo: Amorology | background: Back Up Backdrops

The Americana vibes of this unique seating chart are TOO GOOD. It brings together a patchwork of old denim (you can totally thrift this!). And we love the look of the flowers sticking out of the back pockets. Such a sweet touch!

It’s one of our favorite rustic seating chart ideas for a laid-back outdoor wedding or a western-inspired ranch reception. Best paired with cowboy boots and a wide-brim hat!

24. Rustic Wedding Seating Chart Ideas With Pottery Shot Glasses

photo: Victoria Carlson Photography | planning + event design: ae creative | calligraphy: My Fair Letters , as seen in this boho Oregon wedding

For wedding seating chart ideas that get the party started, look no further than this rustic escort card display! For this wedding, each escort card came with a keepsake stoneware shot glass — a seriously unique and rustic touch.

These shot glasses were then filled for the father of the bride’s pre-dinner toast. We’ll cheers to that cute idea!

P.S. If you can’t find cute shot glasses with handles, you can also recreate this escort card display with small shelves for each glass. Here are some handmade pottery glasses to get you started!

25. Rustic Tapestry Wedding Seating Chart Ideas

rustic seating chart template: SplendidMoment on Etsy

If you love simple and modern wedding seating chart ideas but want to add a rustic touch, why not swap your sign for a tapestry? This chart would look so elegant hanging from a tree at your outdoor venue — but you can also display it on a barnyard door or from a boho stand.

Just be sure to secure the bottom of the tapestry so all your table assignments don’t blow away in the wind!

26. Rustic Wedding Seating Chart Ideas for a Beachy Reception

photo: Josh Elliott | design: Intertwined Events

Planning a wedding on the coast? We love the beachy vibes of this wedding seating chart display! The baby blue hue brings the ocean theme into your décor, especially when accented with the dip-dyed macrame.

For more ideas on how to take this wedding seating chart to the next level, opt for textured accents like driftwood, woven baskets , and fluffy pampas grass .

27. Rustic Display Board With Boho Mirrors

We’re suckers for a good gallery wall, and we can’t get enough of this rustic + boho take on the look. The shining mirrors mixed with the woven accents? Perfection!

It’s also one of our favorite wedding seating chart ideas that’s super easy to pull off. Just gather several mirrors with textured frames (you can also try to thrift these!), then either draw your table assignments on each mirror with a paint pen , or use these vinyl lettering decals !

Modern Wedding Seating Chart Ideas

Forget tradition — you’re keeping things modern on the big day! And we’ve found the perfect modern seating chart ideas for the job.

There’s nothing dated about these gorgeous displays, and they’ll add the perfect contemporary touch to your big day. We’ve rounded up trendy designs (hello, color!), minimalist styles, and a few funky twists.

Here are our faves!

28. Modern Rainbow Envelope Escort Card Wedding Seating Chart Idea

credits: photography: Betsi Ewing | planning : Julian Leaver Events | design : Kcidy Design

We love a wedding seating chart idea that’s both super cute + modern, while also being simple enough to DIY. The BEST. This dreamy escort card display features the sweetest collection of colorful envelopes, arranged like a rainbow, and WE. ARE. OBSESSED.

Pull this escort card look together with a custom-made wood letter display and an adorably colorful envelope set .

29. Modern Wedding Seating Chart Ideas for a Pop of Color

design + florals: Shindig Chic

We LOVE colorful wedding seating chart ideas, and this modern example is one of our faves! Column designs are such a rad alternative to your typical seating sign — but it’s really the bright colors that make this example pop.

With splashes of funky shapes and pastel hues (swap these out with your wedding colors!), it’s perfect for an artsy wedding or fun retro reception. Add a boho touch with arrangements of pampas grass or dried botanicals. Obsessed!

For the boho couples, dried flowers are the perfect finishing touch to your wedding décor. Here’s where to buy the prettiest arrangements — as well as a few tips to help you incorporate them into your big day!

30. Modern Roman Numeral Wedding Seating Chart Ideas

photo: Stephans Photography | custom background: The Styled Kind | florals: Wild Greenery

Want your reception décor to feel absolutely regal? Don’t settle for anything less than a stunning display like this one!

It’s one of the best wedding seating chart ideas for couples who want something timeless and trendy at the same time, with large modern blocks featuring roman numerals for each table number. Complete with a few eclectic bouquets displayed in different modern vases , it’s made for standing out!

31. Minimalist + Modern Wedding Seating Chart Ideas

wedding seating chart sign: PearlyPaperDesign on Etsy

This one’s for the minimalists! Keep it sweet and simple with this alphabetical seating sign . This is one of our favorite wedding seating chart ideas for a straightforward approach — at first glance, your guests will instantly know how it works and where to sit. No deciphering or searching necessary!

Plus, this black and white chart looks ultra elegant and goes with EVERY wedding style. Zhuzh it up with romantic florals for a garden ceremony or add a copper sign holder for a formal venue. The options are truly endless!

32. Fun Rainbow Modern Wedding Seating Chart Ideas

planner: Christina Baxter | florals: Blossom Bay | photo: Clay Austin

On the other end of the spectrum, why not opt for wedding seating chart ideas that inject a little color into your reception décor?! These rainbow blocks are sparking some serious joy, and we love how fun they look with the matching colorful vases and flower arrangements on top.

A little inside scoop from the planner: “These custom monochromatic escort display blocks were just one of the many sculptural moments from Jennifer & Matt’s wedding day. The design was meant to feel contemporary both in color use and bloom selections from the talented Blossom Bay.”

Such a fun and modern take on color!

33. Modern Wedding Display Board With a Fruity Twist

photo: Michaella Jelin | planning + design: Smooth As Butter Weddings | florals: Samara Florals

Take a seat — and a snack — with this adorable modern seating chart! If you’re planning an outdoor summer wedding, this is one of the best ideas for bringing the venue and season into your seating chart décor. If you’re looking for a ~fresh~ idea that stands out, it doesn’t get better than this!

Plus, this modern wedding seating chart is super easy to DIY! Just print out small table arrangement cards , then arrange some fresh fruit next to each one on a bookshelf or large display wall. Voila!

34. Elegant Arch-Shaped Modern Wedding Seating Chart Ideas

modern wedding seating chart ideas by Prete Prints

This is another one of our favorite arch-shaped wedding seating chart ideas, this time with a modern edge. We’re obsessed all the little details that make this modern display pop, from the smaller board for your names to the sweet “our favorite people” title.

Accented with a few flickering candles (you can also swap these for electric candles !), it’ll instantly set a romantic mood for your reception.

35. Modern Wedding Seating Chart Ideas With 3D Table Cards

arch wedding seating chart ideas: ProperLetter on Etsy

Okay, okay, one more of the best arch-shaped wedding seating chart ideas — just because we love them so much! This board stands out with those colorful 3D details, which remind us of modern, funky flowers.

Get this modern seating chart customized with your wedding colors and display it next to a gorgeous flower arrangement. Simple, but definitely not boring!

36. Abstract Modern Wedding Seating Chart Ideas

photo: Jenny Smith & Co. | planning: Pop the Champagne | florals: Shindig Chic , as seen in this tiki-chic LA wedding

Why not have a little fun with your wedding seating chart ideas? This display goes above and beyond the typical board to welcome your guests with something funky and unforgettable. It’s the perfect way to set the tone for the rest of your evening!

For an out-of-the-box design, play around with different shapes, colors, and textures. Arrange them all on a modern wedding sign stand for a totally one-of-a-kind look!

How to Make a Wedding Seating Chart

Now that you’ve narrowed down your favorite design ideas, it’s time for the hard part: actually creating your wedding seating chart! But don’t worry — this process doesn’t have to be as stressful as it sounds. Once you have your complete guest list, here are a few simple steps to follow to create a seating chart that checks off all the boxes:

Step 1: Create a floor plan. If you haven’t already decided on the shape of your tables, now’s the time. Before you get started with your wedding seating chart ideas, you’ll need to know how many guests can be seated at each table, as well as how the tables will fit in your space. It helps to map out your reception venue (including your tables, dance floor, and other focal points) on a dry-erase board or piece of paper to visualize the flow of the space.

Step 2: Group Your Guests. For this step, you’ll need have a complete guest list handy, including any plus-ones. Then for the fun part — assigning your loved ones to table groups based on their relationships, common interests, and dynamics. Maybe you want to create a reunion table for your high school friends, or seat your two baseball-loving uncles next to each other. The goal here is to create an atmosphere where everyone feels comfortable and can enjoy the celebration!

Step 3: Assign Each Table. Now that you have your guests sorted into groups, it’s time to assign them to specific tables in the venue. To make this easier, we suggest following the seating order listed down below (start with your immediate family, then your wedding party, then your close friends, and so on). It’s important to also consider any special accommodations that guests may need, such as unobstructed access to their seat.

Step 4: Design the Seating Chart. And finally, let’s bring it all together with a beautifully designed seating chart! Using our unique wedding seating chart ideas as inspiration, create a physical display that makes it easy for your guests to figure out exactly where they’re sitting. Be sure to include the table numbers (or names) and make the typeface readable for all your guests. Choose a spot at the entrance of your reception venue to display your chart, and you’re good to go!

What is the order of seating at a wedding?

When creating your seating chart, it’s important to consider the order of seating for a wedding. Here’s a quick run-down to get you started!

• The Wedding Couple: Aka, you! You’re the star of the show, so you’ll be seated at the first table, also known as the head table.
• Parents and Immediate Family: Next up, it’s time to honor your parents and immediate family members. The parents of the bride and groom are usually seated at a special table close to the head table — and in some cases, they may even be seated at the first table with you.
• Wedding Party: Your bridesmaids, groomsmen, and any honorary members are typically seated at a designated table. Again, this may be a shared head table with the newlyweds, or a separate table nearby.
• Relatives and Close Friends: The next closest tables to the head table will be your close friends and relatives. Consider you relationships with your guests as you’re creating your groupings to make assigning these tables a little easier!
• Coworkers and Acquaintances: Typically, guests you don’t have as close of a relationship with will be placed further away from the head table. These could include coworkers, family friends, neighbors, and other acquaintances who don’t necessarily require a front-row seat.

Who sits at table 1 at a wedding?

So, who earns a front-row seat at table 1 (also known as the head table) at a wedding? This VIP section is typically reserved for the newlyweds, the wedding party, and/or parents and other close family members.

Some couples may opt for a sweetheart table for just the two of them — in this case, your bridesmaids, groomsmen, and close relatives will be seated at separate tables next to table 1.

Whatever you choose, just be sure you’re reserving prime tables for these special guests. It’s a big day for them, too, and they’ll want to be able to celebrate this special moment with the two of you!

Prep For the Big Day With Our Most Popular Planning Guides

Now that you’ve narrowed down your favorite wedding seating chart ideas, it’s time to wrap up the rest of your wedding planning checklist!

For the brides, complete your wedding day look with our ultimate guide to wedding gowns , as well as our complete wedding shoes guide . And for the perfect finishing touch, don’t miss our list of the prettiest wedding bands for women!

For the grooms, we have you covered with our unique suit ideas for a dapper wedding day ‘fit. And also be sure to check out our round-up of the best wedding bands for men, too!

And let’s not forget your “I do” crew! Help them look their best with our complete guide to bridesmaid gowns and our list of the best groomsmen suits . We’ve even rounded up the most adorable flower girl dresses to complete the ensemble!

Which of these wedding seating chart ideas were your fave? Let us know in the comments below!

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Wedding   Seating Chart Template

Streamline your reception & ceremony planning. Use modern tool to plan where your guests are seated.   Create your personalized wedding plan. No hidden fees!   No sign-up required!

Steal our free template and simplify the planning of your dream wedding reception or ceremony

Let’s face it, planning a wedding is not easy. Even for seasoned pro’s, the organization involved in putting together such a big event, with so many moving parts, is a lot. Which is why, when you’re first embarking on the wedding planning journey, it’s good to begin with all the essential tools in place to help you. And for us, a wedding seating chart template is one of those must-haves.

Finalizing the guest list and carefully, thoughtfully placing loved ones around each of your tables is one of the most important tasks during the wedding planning process. But it’s a job nearly all of us put off for as long as possible. Often because we cannot bare the thought of starting from scratch. Taking a blank sheet of paper and somehow turning it into a plan of a well organized, and balanced event feels pretty challenging.

Simplify your Wedding Seating Arrangements with our Free Template Chart

We started Wedding Planning Assistant because we experienced the same troubles during the planning process as you, and we wanted to stop future couples from getting stuck like we did. Our free wedding seating chart template has been designed to simplify the whole process of seating guests, and organizing lists. With our floor plan creator, it’s so easy to upload your guest list and quickly start working out your layout. Drop and drag tables, make them bigger or smaller, and add decor elements around them with ease. Within minutes, you’ll have a rough idea of how your big day will look, and you’ll be ready to find the perfect seat for each of your guests.

Easily Visualize Your Seating Arrangements

Half the battle in creating a harmonious wedding reception , is understanding the bigger picture. Focusing not solely on one table, one couple, but the entire event. With a seating chart template wedding guests can be viewed effortlessly as a whole, allowing you to quickly zoom out, step back and assess the room. Does that table of old colleagues and recent friends work well together, next to that group of elderly relatives? Should they be moved further from the dance floor?

Having the opportunity to easily visualize seating arrangements, and change them up on the fly, is a genuine game changer.

Instantly Update RSVPs and Recent Dietary Requirements

A major bugbear of many couples, when planning their wedding reception, is endlessly waiting for RSVPs and dealing with last-minute requirements from guests. There’s always that group of loved ones that you really want present on your big day, but you just can’t seem to pin them down. They’re elusive, and you know they’ll finally send that RSVP back, just as you’re finalizing the seating scheme. Now where are you going to put them!?

With our seating layout tool , eleventh hour RSVPs and sudden vegan announcements will not be an issue. We’ve designed our free wedding seating chart template to sync with your uploaded excel guest list. Meaning you can instantly check off your latest guest confirmation, and have them pop up on your seating scheme. Ready to be placed in an available seat, or become part of a new table entirely. Either way, stress over belated RSVPs will be a thing of the past. Not only that, but dietary requirements can also be swiftly added to the template. Ensuring everyone on your team is always up-to-date.

Share & Print Your Wedding Seating Chart Template Easily

Your seating layout is useful for more than just ensuring ex-partners aren’t shooting daggers at each other during the reception dinner. It is the map to your reception for vendors, and extended wedding team. A guide that’ll show your planner, coordinator, caterer, venue, and many other professionals, what the event should look like. While also informing them about your guests, and their specific needs.

The above vendors will, of course, need to receive your guest list. But it’s your wedding seat seating chart template that’ll help bring your Excel sheet of invitees to life. Instantly, they’ll be able to see where the vegetarian dishes need to be sent. Where the kids will be sat or looked after. The route that servers should take to best deliver plates to guests.

This kind of information, and subsequent preparation, can elevate your celebrations to the next level. And ensure events run as smoothly as possible.

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If you don't want to create account, no problem. You can remain here and work in private mode.

Andy Hammond

Wedding expert and writer working for wedding industry

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The online Wedding Planning Assistant comprises a comprehensive collection of professional tools designed to assist you in independently organizing your celebration seating chart.

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Everyone has always dreamt of a perfect wedding, one way or the other. And that day can only be perfect if you have everything aligned in order and pre-planned way ahead of the d-day. Use our chart templates , as the arrangement of wedding guests also plays an important role, along with the wedding guest list, the wedding gifts and all the details about the bride and the groom. This way, it can be of great help for you to decide on what to do for seating your guests perfectly and sample order fashion. You can also see more on wedding seating charts.

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A Template For Your Wedding Seating Chart and Tips

April 10, 2022

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Whether you’re a couple about to get married or you’re a wedding planner, you would probably love to find a template for your wedding seating chart to make the table assignments process easier and stress-free. If so, you may be wondering:

• Where can I download a template for my wedding seating chart?
• How do I assign the table assignments in my wedding seating chart?
• Who should I assign to a table first in my wedding seating chart?
• How should I set up the template for my wedding seating chart?

Wedding table and seat assignments can be a dramatic endeavor fraught with tension and disorganization. Lucky for you, in today's blog post, we're reviewing the basics of wedding table seat assignments. I'm also providing you with a template for your wedding seating chart!

If you're new around here, hi, I'm Desiree. I'm a wedding planner based in Rochester, New York and the host of the podcast Ask the Planner . I've been doing seating for events and weddings for longer than my skincare routine would have me admit). I can't wait to help you with this important topic for wedding planning.

NOT READY TO START ASSIGNING GUESTS TO A TABLE? SAVE THIS POST SO YOU CAN COME BACK TO IT LATER!

LISTEN TO THE EPISODE NOW:

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You can also listen on your Alexa-enabled device. Just ask “Alexa, play the Ask the Planner podcast.”

EPISODE 61HIGHLIGHTS:  Wedding Table & Seat Assignments 101

To fast-forward to a specific part of the podcast episode, check out the timestamps below:

• Life update: Waterpark mishaps  [07:55]
• Paper and pencil Approach [12:58]
• Social Tables Tactic  [17:56]
• How to Organize your Guests  [22:00]
• Seating Chart Etiquette [25:07]
• Personal Account: Don't Separate Couples [27:54]
• Tips for the Wedding Day! [32:17]
• Episode recap [34:24]

Links Mentioned in the Episode

• The Ultimate Wedding Planning checklist
• Visit the ASK THE PLANNER Wedding Planning Templates Shop 
• @AskthePlannerPodcast on Instagram
• Book a 90-minute Clarity Call to get wedding planning help specific to your unique situation

Thank you to our podcast sponsors! 

• LoveStream – Get 10% off ANY virtual wedding package with my code Ask10 !

And if you prefer to read, here's the summary of the podcast episode!

I’m excited to share this blog with you because I personally love seating. Making a wedding seating chart feels like a big giant puzzle to me. I find it very cathartic to put together different floorplans in the space. And then I think it’s actually kind of fun to plop each little body into their seat. But I get not everyone’s like me.

So today we’re going to talk about 4 main things when planning your wedding seating chart:

• Tools to make your wedding seating chart, whether you’re a paper and pencil or tech-savvy type of person, I have a solution for you.
• The seat assignment process – who you should seat first, second, and so on.
• Etiquette to consider for your wedding seating chart
• Organizational tips for your wedding day

1: Templates for Your Wedding Seating Chart

Before we dive into the actual seating, first I’m going to talk about what you’ll need to track your seating.

• Paper and Pencil
• Excel Spread Sheet
• Social Tables

Okay, now the old-fashioned way to do seating was with paper and pencil. Some people like to do it this way because they’re visual and they don’t like tech. I personally think this is the slowest, but if you're tackling seating all in one weekend with your parents, this method could work.

To do this, type out each person’s name and put them on a strip of paper that you will then cut out. You could also write them all on small sticky notes. I recommend putting one name per sheet, instead of by couple so you can see quickly how many you have at each table.

Next, you would either draw circles on a poster board or use paper plates. These circles or paper plates represent your tables. Hopefully, they’re laid out like the floorplan of the room where your wedding reception will be. 

Then you would move the sticky notes to each plate based on where you want them to sit. Once you're done assigning each sticky note to a plate, you would then record them in a spreadsheet to give to your calligrapher or to upload to Minted for your escort cards.

2: Spreadsheet for Your Wedding Seating Chart

The next way to set up your wedding seating chart is with a spreadsheet. Across the top of the columns, you have Seat #, Table Number, First Name, Last Name, Meal Selection, and Notes.   Next, you would look at your floorplan and number each table.   I like to start with Table 1 closest to the main doors. Table 2 is next to it on the right, and so on. However, the important thing here is not to number your tables based on rows. Instead, you need to snake the numbers around the room.

So for example, say I had 3 rows of 5 tables each. Table 1 is on the far left. Table 2 is next, all the way to table 5 on the far right.

Table 6 would be right next to Table 5 in the row adjacent to it. It would NOT be under Table #1 because guests don’t move around the room like that.

Next you would go down the first and second columns and number them by the number of seats at each table. So if Tables 1 and 2 had 8 seats each and table 3 had 10 seats, you would number it as follows.  

First seat, table 1.  

Second seat, table 1.

Third seat, table 1. etc etc. 

You would do the same for Table 2.

You would do this for as many tables you have in the room – not based on how many guests you will because some tables will have 1 or 2 open seats depending on how the couples and singles shake out. 

3: Using Social Tables for Your Wedding Seating Chart

The third and final template or tool to set up your wedding seating chart is my favorite and uses a tool called Social Tables . 

Social Tables is a seating platform that I’ve been using since I can remember – over a decade now. I used to actually appear on their marketing videos long, long ago when I lived in D.C. as they were just starting out and my company worked with them closely to get the platform up and running. 

Social Tables is great because they have a spreadsheet import tool that takes your guest list and adds it to the platform before you assign everyone to a seat. 

Then, you take each little person and just drag and drop them to a table. So it’s like our Analog version of paper plates and sticky notes, but much faster and wastes less paper. 

Once you’ve dragged and dropped each person onto a table, you can export the list and give it to your calligrapher to write out your wedding seating chart.

You can either track all your RSVPs in social tables with everyone’s meal selection or you can track it outside of Social Tables and import it into the platform so that when it spits out your report, it also has everyone’s meal selection with their table assignment.

Here's a video on the Social Tables website to help you get started.

Wedding Seating Chart How-To

Okay, now that we’ve talked about the ways to set up your seating chart, let’s talk about how to go about assigning everyone to a table.

1) Assign Your VIPs to a Table

Naturally, you'll want to assign yourself and your partner to a table. Will you be sitting with your wedding guests or at a sweetheart table?

Next, decide if you’ll be sitting with your wedding party or your family. 

There’s no right or wrong way to assign this. It will really depend on how big your wedding party is and how big your family is.

I’ve had it where the couple sat with their siblings and their parents all at the head table and they only needed 10 seats. Then their wedding party, which was small, sat at the tables next to them.

You could also do the reverse and sit with all of your wedding party. Then, your parents can sit together to allow them more time to visit with one another and bask in their children's nuptials. 

If there are too many at the head table because some of your parents have remarried, consider giving each of your parents their own tables to host. Then, they can sit with their siblings or your godparents, their siblings, etc. It’s up to you as you know the family dynamics.   If your parents aren’t seated next to you, make sure all their tables are equidistant to yours so no one feels slighted. You can even make it so that the parents are seated so that they face your table so they get the best view of you. It all depends on how much you thought you want to put into it.

2) Assign Family or Friend Groups to a Table Second

After you've assigned your VIPs to their tables, next you and your partner should assign friend groups and important family members. Start with whoever is more important and where you want them to sit. Do you want your friends to sit closer to you or do you want to give them a seat closer to the bar?

Do you want your family to be close to your parents or will they want to be closer to the dance floor? Do you want to prioritize your aunts and uncles over third cousins? There are lots of different scenarios to consider.

3) Assign Your Remaining Guests

These are the people that you care less about where they sit but they need a place to sit. You can use them to fill in holes in the tables, or they get their own table. It really depends on how many there are. 

If the remaining people are friends of your parents, ask them to help guide you on where and with whom they should sit. 

Other than that, just be patient and be open to moving people around based on how many you can seat at a table.

Seating Chart Etiquette

Of course we can't discuss table and seating chart assignments without touching on etiquette and do’s and don’ts of seat assignments.

1) Seat people together that have like or common interests.

You don’t always have to seat all your high school friends with only other high school friends. Definitely make sure someone has a friend at each table, but consider mixing it up so that guests can get to know other guests at the wedding. 

2) Avoid Having a Singles table.

Even if they’re part of your “leftovers” meaning they didn’t fit into a specific category or they don’t know a lot of people, make sure you take them into consideration and seat them with people of similar interests or backgrounds. Or if someone is particularly quiet or shy, seat them with someone that will be warm and inviting. I’m not advocating for seating them with the most gregarious and talkative of the group, but putting them with someone that will engage them and include them in the conversation will make them feel appreciated and thought of, which will go a long way in how they enjoy the evening. 

3) Consider Having a Kids Table

It can be nice for younger guests to be seated with their peers. They’ll enjoy having company with people near them in age. You can even provide them with coloring sheets or another age-appropriate activity. This will also help the servers avoid unknowingly setting a glass of champagne at their seat if they know it’s a kids table.

Just try not to seat them too far from their parents so they can keep a close watch on them and avoid any mishaps from taking place. 

4) Avoid Separating Couples

I’ve talked about this in past blog posts, but please DO NOT SEPARATE COUPLES. Do not seat one person in your wedding party at your head table and then put their spouse, partner, or date at another table. 

First of all, it’s rude. You’re basically telling the other person that they’re second class and they don’t get to sit with their husband, wife, or girlfriend. While they’re there to celebrate you, they’re also there to  enjoy a nice evening with their significant other. Nothing will ruin that faster than making them sit at different tables.

This happened to me once and I will never forget it. My husband, to whom I’d been married for seven years, was seated with the bride and groom. I was seated at a table with my back to him you know so I could turn around all night and talk to him and not talk to the people at my table. 

The couple also sat another wife next to me because her husband was also seated at the head table (my husband was a long-time friend and the other husband was a cousin / close friend). But if I’d known I wasn’t going to sit with my husband, I might not have hired a babysitter and stayed home with the kids.  

Maybe that’s selfish on my part, but I’ve mentioned this on Instagram and other places and other people have passionately agreed with me that they hated it when it happened to them. 

Remember: People remember how you make them feel, so make sure you consider this when you assign people to their tables. 

Tips for Wedding Day

And that brings us to our final segment, which is tips for the wedding day.

1) Bring Extra Copies of Your Wedding Seating Chart

I’ll keep this part brief. The main thing is to have extra copies of your seating chart for your caterer and wedding planners so they know where guests are in case they need to locate them.

2) Note Allergies and Dietary Restrictions on Your Wedding Seating Chart

Make sure you note any allergies or dietary restrictions in your seating chart. Your calligrapher likely won’t need this, but your caterer definitely will.

3) Note the Open Seats on Your Wedding Seating Chart

Finally, make sure you note ahead of time where there are open seats at tables. For example, if most of your tables can seat 8 but you had a couple that only needed 7 seats, make sure you note that in case you have any last-minute guests show up and you need a place for them. This will let you know where you can shuffle some guests around and avoid putting guests at an already full table.   And seriously, pay attention to the seating chart. You can only physically fit so many at a table. There’s only so much room for china, flatware, and glassware. At a certain point, it will be comical and messy. So try to avoid overloading one table.

If you have questions about any of this, I would love to know. Just leave a r eview of the podcast on Apple Podcasts and write your questions in the review and I’ll incorporate them into a future episode.  If there are specific guests you want me to interview or topics you want me to cover in a future episode, let me know who that is in your review, too! 

If you want even more help with your wedding planning, I’m only a phone call away, and you can schedule a 90-minute clarity call with me where we’ll talk through a specific issue or question you have. 

For those of you that are excited to plan your wedding on your own, check out my Ultimate Wedding Planning checklist in the Wedding Planning Templates Shop . It’s one of my most popular items and for a good reason!

If there’s something that you’re looking for that’s not in the shop, just let me know. I want to create resources that you want and that will help you!

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I'm Desirée — wedding planner, podcast host, and educator. I help couples plan heirloom occasions so they can revel with their loved ones on their wedding day.

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The easiest way to create a table seating plan for your wedding, celebration or event

Free Table Seating Plan Templates

Download and print our free table seating plan templates. They are available as PDFs, as images (PNG format) and as PerfectTablePlan files. See below for details of how you can edit the PerfectTablePlan files to create your own floor plans for free.

You can edit the PerfectTablePlan files above and create your own floor plan for free in our PerfectTablePlan software. It only takes a minute to download and install. You only need to buy a licence if you want use PerfectTablePlan's powerful seat assignment capabilities for 30 or more guests.

Assign guests to seats in PerfectTablePlan automatically based on their preferences (e.g. put A near B, but not near C) or using drag and drop. Much easier than using a template!

• Download and unzip the appropriate PerfectTablePlan file using the links above.
• Download and install a free trial of PerfectTablePlan for Windows or Mac.
• Start PerfectTablePlan.
• Select File>Open and select the downloaded PerfectTablePlan file.
• Edit the floor plan as required.
• Once you are satisfied with your floor plan you can File>Print or File>Export it.

See how to create your own table layout in PerfectTablePlan:

These templates brought to you by PerfectTablePlan

The easiest way to create a table seating plan for your wedding, celebration or event.

ENJOY 20% OFF WHEN YOU ORDER 4 OR MORE ITEMS. Use code SAYIDO20 at checkout.

Table Seating Plan & Cards Template

Aid your guests in finding their proper seats with a beautifully designed and helpful wedding seating plan or cards. Our collection has specially tailored designs to fit any theme and bridal style while also completing the overall wedding stationery design. These seating chart & card templates are a lovely addition to the wedding decor and will make your guests feel more comfortable and organized. They are available in a large or small format, so  you can easily print them at home and afterwards hang them on a board.

Personalize your wedding seating chart template with the online tool Corjl - instantly and easily! Customize and change the text by inserting your guests’ names, change the background colours, add or remove tables, and use your preferred font!

SOFIA Destination Wedding Seating Chart Template

SOFIA Wedding Seating Chart Our Favorite People

SOFIA Where in The World Are You Sitting Seating Chart

SOFIA Printable Wedding Seating Chart with map

Sofia| World Map Wedding Seating Cards Template

Flora | Printable Template for Seating Chart Wedding

Flora | Rustic Wedding Seating Cards Template

Marisol | Sunflowers Seating Chart Wedding Template

Marisol | Sunflowers Wedding Seating Cards Template

Luisa | Eucalyptus Wedding Seating Plan Template

Luisa | Eucalyptus Wedding Seating Cards Template

SOFIA Our Favourite People Seating Chart Template

SOFIA Guest Seating Chart Wedding Template

SOFIA Alphabetical Seating Chart Wedding Template

SOFIA Alphabetical Wedding Seating Chart Template

Fiorella | Seating Chart Wedding Template

Fiorella | Printable Seating Chart Cards Wedding

Giulia | Printable Wedding Seating chart Template

Giulia | Minimalist Wedding Table Seating Cards Template

Dora | Elegant Wedding Seating Plan Template

Dora | Elegant Seating Cards Wedding Template

Ambra | Printable Seating Cards for Autumn Wedding

Ambra | Printable Autumn Wedding Seating Plan Template

Natalia | Christmas Wedding Seating Chart Template

Natalia | Christmas Wedding Table Seating Cards Template

Tropical Wedding Seating Chart Plan Template

Tropical Wedding Seating Cards Template

HAZEL Terracotta Seating Cards Wedding Template

HAZEL | Alphabetical Wedding Seating Chart Template

HAZEL Burnt Orange Wedding Seating Chart Printable

HAZEL Terracotta Wedding Seating Chart Alphabetical

HAZEL | Terracotta Wedding Seating Chart Plan Template

LAUREL Alphabetical Wedding Seating Chart Template

LAUREL Boho Wedding Seating Chart Sign Template

LAUREL Printable Seating Cards for Wedding Boho

SCARLETT Boho Seating Chart Wedding Template

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Table Assignment Board Wedding | The Tamera

Order your personalized wedding seating chart in 3 easy steps.

Select your favorite seating chart design from our online shop. Download and complete your guest list template (see below).

Upload your completed template, select your sign size and colors, and complete your purchase.

One of our skilled designers will personalize your design with the details you submitted. We'll send you a preview to review via email.

You may request edits if needed, otherwise, if all looks great, you'll approve your design and we'll print and ship your sign straight to your doorstep.

You can choose to list your guests alphabetically or by table number on your seating chart sign. Please choose your preferred guest list template below.

Guests Listed Alphabetically

Guests Listed By Table Number

Your guest list must be submitted using one of the above templates. Guest lists submitted in any other format will be returned to you for correction before your design is created. Spreadsheets that require correction will change the estimated printing and delivery date shown during personalization.

*Please note: Our white acrylic has a slight translucency. It is not completely opaque and some light will show through if placed directly in front of a light source. White gatorboard signs are fully opaque.

Black acrylic signs have a glossy finish. Black gatorboard signs have a matte finish.

About Gatorboard Wedding Signs

Gatorboard is a more durable, higher quality version of traditional foam board. These signs are more rigid, yet still lightweight, portable & easy to display. 

Our designs are professionally printed with UV ink directly onto the gatorboard. The printed signs are sturdy, full color & fade resistant with a matte finish.

How to display your wedding sign

Easels, sign stands, sign bases and sign frames are all excellent methods for displaying your wedding signage. Sign stands are not included with your purchase and we do not sell them in our shop, but we've created a guide to help you find the perfect stands for your signage displays.  Click the link below for some terrific recommendations on where to find them.

Wedding Sign Stand Guide

Drilled holes.

Drilled holes can be added to your acrylic sign if you wish to hang it from a frame. Holes are 3/8" in diameter and placed .5 - 1.5 inches from the top corners.

Wedding Signage Shapes

Up the wow-factor of your acrylic wedding signs by adding a custom shape. For a small additional fee, we'll laser cut your sign board to create a modern, unique statement piece for your big day.

Our acrylic wedding signs are sturdy, but may scratch or shatter with improper care. To prevent damage, we recommend that you do not remove the plastic packaging film until you are ready to display your signage.

To clean your sign, use a damp, non-abrasive cloth.

All of our items are made to order. The total time it takes to receive your purchase is a combination of proofing time, printing time and shipping time.

Printing Time

Once proofs are approved, please allow 4 business days (Monday - Friday only, holidays excluded) for printing before your order ships.

Free ground shipping (1-5 business days) is included with your purchase. If you need your order faster you may upgrade your shipping speed at checkout.

We do not offer guaranteed delivery dates. Kindly refer to the estimated delivery range above to see when you can anticipate your order arrival.

International Shipping

We are only able to accept orders to shipping addresses within the contiguous United States and do not ship internationally or to Alaska, Hawaii, Puerto Rico or US Territories.

See our full Shipping Policy .

Our products are custom printed exclusively for you at the time of your purchase. Due to the custom nature of our products, we do not accept returns, cancellations or exchanges.

See our full Return Policy .

Check out our wedding signage guide here .

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I needed the guest chart asap. They definitely delivered and it was beautiful.

My sign is gorgeous. I am in love with the design. It just might be my favorite thing we've purchased for the wedding.

Beautiful! Well done! The sign was packaged securely and fast shipping. Well worth the price!

I shouldn't be this excited about a seating chart! It's just so beautiful.

Beauty + Ease

We believe in making the pretty purposeful..

We believe in all things dreamy and divine—but not without purpose. Each of our seating chart designs is both beautiful and functional. You can rest assured that the details are handled with stunning style on your big day.

Each seating chart sign is:

• Available In Multiple Sizes - To accommodate any guest count.
• Formattable Alphabetically or By Table Number - To compliment your aesthetic.
• Delivered With Unparalleled Turnaround Time - So the last-minute details don't look last-minute.

Wedding Seating Chart

Frequently Asked Questions

The fonts used in our designs are carefully selected by our designers for both aesthetics & functionality. We do not offer font changes for this reason.

If you are not satisfied with the font used in your design you may use one of your proofing rounds to switch to a different design within our shop. If you choose to switch, this will constitute one full round of the two complimentary proofs that are included in your order.  Additional edits/design switches will be billed at $55 per round.

Proofing Time

You will receive your initial design proof in 1-3 business days. Please allow 1 business day for edit requests.

Total Estimated Time to Your Doorstep: 10 - 14 business days.

No. Easels and sign stands are not included with your purchase. Please see our recommendations for displaying your signs here:

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Find everything you need for a beautifully cohesive event. We've got you covered from save-the-dates to champagne toast!

Wedding Table Number Template

When you are planning your wedding you want everything to be perfect, from venue, to wedding pictures, your dress…

And perhaps the wedding table numbers are not the most memorable or the most important thing, and even if they weren’t there altogether it would make or break your wedding, but they are surely a nice touch.

It shows your guests that you have thought of everything and put effort into planning the event.

So why settle for less?

We have collected some wedding table number templates so feel free to check them out!

It is not an easy task to find the best wedding table number template that will be suitable for your wedding theme.

The most important thing to consider when choosing a wedding table number template is the size and printability.

Perhaps you can find what you are looking for among the wedding table templates that we have collected.

Wedding Table Number Template 101

What is a wedding table number template?

A template for wedding table numbers allows you to create and print your own table numbers easily.

Why is a wedding table number template important?

A wedding table number template helps to organize the seating arrangement, and it can help you make sure that your guests find their places at the reception easily.

What should be included in a wedding table number template?

A wedding table number should include the number of the table.

Wedding Table Numbers Template

Don’t worry too much about what to include in your spreadsheet.

Here are a collection of useful wedding table number templates to use for inspiration:

Wedding table numbers template

Choosing the right table numbers for your wedding may be a significant part of the celebration.

Instead of wasting time wondering about whether or not they will fit your centerpieces, create them to match your theme from the start.

Get the spreadsheet →

Printable wedding table numbers

Table number cards that match your wedding reception décor are a great way to help your guests locate their places.

The numbers 1-40 are included in each download of these free wedding table numbers, which measure 5″ x 7 1/4″ folded.

Table numbers – Morocco style

These wedding table numbers can help you make a lasting impression at your reception.

Table numbers – color wash style

Coral, aruba, and lilac are among the colors available for these table numbers.

The numbers 1-20 are included in the free download.

Vintage chalkboard table numbers

Organizing guests at a wedding reception location may be a challenge.

Have you considered wedding table numbers?

With these Vintage Chalkboard table numbers your guests will feel special and cared for.

Wedding Table Number FAQs

How are wedding tables numbered.

One way to make the process assigning numbers to tables easier is to try to have tables generally numbered in sequence.

It is best to place even-numbered tables on your right and odd-numbered tables on your left as a general rule.

How many tables do you need for 100 guests?

We suggest having at least 8 people per table for a big wedding with 100 guests, since most venues will not have adequate place for extra tables.

For smaller weddings, you may be able to fit six people at each table.

Do the parents of the bride and groom sit together at the reception?

Traditionally, the parents and any sibling who is not in the wedding party, as well as the officiant and his or her spouse (if they attend the reception) and any grandparents, all sit at the same reception table together.

You might also like :

• Wedding Seating Chart Template
• Wedding Vows Template
• Wedding Guest List Template
• Wedding Ceremony Template
• Wedding Party Lineup Template
• Wedding Speech Template
• Wedding Orders Of Service Template

Think I’ve missed a wedding table number template? Or maybe you’ve made your own that isn’t on the list? Just let me know and I’ll add it.

Remember, I didn’t make any of these things, I just collected them. So please thank the creators themselves if you find them useful for your wedding 🙂

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